Locate Respond to a Solicitation (002).pdf

This is a solicitation response guidance document for PennDOT (Pennsylvania Department of Transportation) related to a 19mm RAP Mix 2026 procurement in Beaver County. The solicitation seeks plant mixed asphalt products containing various percentages of 19mm RAP (recycled asphalt pavement) material to support highway maintenance operations. The agreement structure includes three primary components: Department Force pickup of materials, vendor delivery of asphalt, and vendor hauling of millings. The awarded vendor will receive approximately 11,000 tons of RAP millings delivered to their plant nearest to the jobsite. The document provides guidance to potential bidders on how to properly locate and respond to this solicitation opportunity through the appropriate procurement channels.

The solicitation carries no goals for Small Diverse Businesses (SDB) or Veteran Business Enterprises (VBE) set-asides; however, bidders are encouraged to subcontract with these certified firms to the extent feasible. This procurement is designed to establish vendor relationships for delivering critical asphalt materials needed for ongoing highway maintenance in Beaver County, Pennsylvania. The agreement conditions reflect a collaborative arrangement where the vendor assumes responsibility for product delivery and millings removal while the department manages material pickup logistics, creating an operational partnership to support regional transportation infrastructure maintenance.