LM 27-06 Asphalt Pavement Repair Materials.pdf

CITY OF LA MARQUE

INVITATION TO BID

LM #27-06

ASPHALT PAVEMENT REPAIR MATERIALS

Notice is hereby given that the City of La Marque will receive sealed bids for the following bid invitation until at 10:00 a.m. Wednesday, September 16, 2026, for:

Bids will be received at the Office of the City Clerk, 1111 Bayou Road, La Marque, Texas, 77568, until Wednesday, September 16, 2026, at 10:00 a.m. at which time all bids will be opened and publicly read.

Preferred method of Bid Proposal submittal is through the City Website Bid Submittal procedures. If a paper copy is the only method available, you must identify on the outside of your submitted bid packet the LM # and the name of the product or service you are submitting the bid for. Any bids received after the aforestated time will be returned unopened. The City of La Marque DOES NOT accept FAXED or EMAILED BIDS.

Specifications and bidding documents are available on the City’s website at:

www.cityoflamarque.org

Bids must be addressed to and delivered to:

City of La Marque Attn: City Clerk 1111 Bayou Rd.

La Marque, TX 77568

Any Questions on: LM Bid #27-06 please contact Amanda Hobby at:

a.hobby@cityoflamarque.org or 409-938-9280.

The City of La Marque reserves the right to accept only those proposals that are deemed to be in the best interest of the City of La Marque, and to accept or reject any or all proposals.

Juanita Willman City Clerk http://www.cityoflamarque.org/ mailto:a.hobby@cityoflamarque.org

TERMS AND CONDITIONS

1. Specifications and bidding documents may be secured from the Public Works Facility, 4916 Texas Avenue, Bldg. C, La Marque, Texas 77568 or by contacting Amanda Hobby at 409-938-9282 or a.hobby@cityoflamarque.org or from the City of La Marque website at: www.cityoflamarque.org

2. The City reserves the right to reject any or all bids and to waive informalities in bidding. In case of ambiguity or lack of clearness in stating the prices in any bid, the owner reserves the right to consider the most advantageous thereof, or to reject the bid. The award will be made to the responsible bidder submitting the lowest acceptable bid.

3. It shall be a breach of ethics to offer, give or agree to give any employee or former employee of the City of La Marque, or for any employee or former employee of the City of La Marque to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore pending before the City of La Marque.

4. It shall be a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract for The City of La Marque, or any person associated therewith, as an inducement for the award of a subcontract or order.

5. Before submitting a bid, each bidder must (a) examine the contract document thoroughly, (b) visit the site to familiarize himself with local conditions that may in any manner affect cost, progress or performance of the work (c) familiarize himself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the work and (d) study and carefully correlate bidder’s observations with this bid packet.

6. The submission of a bid will constitute an incontrovertible representation by the bidder that he has complied with every requirement scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

7. Bids will be rejected if:

A. The envelope is not properly marked in a manner that clearly identifies it as a bid.

mailto:a.hobby@cityoflamarque.org http://www.cityoflamarqueorg/

B. It is received after the advertised closing date and time for receipt of bids.

C. It is submitted on a bid proposal form other than that provided by the City; is not completely filled in, is incomplete, conditional, or obscure or that contains any additions not called for in the specifications.

D. Bid Proposal Forms provided are not manually signed by the person authorized to enter their company into a contract giving their title or authority, company name, address and phone number.

8. PRICE OF MATERIALS AND SALES TAX: This contract is issued by an organization which qualifies for exemption pursuant to the provision of Article 20.04 (f) of the Texas Limited Sales, Excise and the use tax act. The contractor performing this contract may purchase, rent or lease all materials, supplies, equipment used or consumed in the performance of this contract by issuing to his supplier an exemption certificate in lieu of the tax, said exemption certificate complying with the State Comptroller’s Ruling No. 95-0.07. Any such exemption shall be subject to the provisions of the State Comptroller’s Ruling Number 95-0.09 as amended to be effective October 2, 1968.

9. The City reserves the right to revise or amend the specifications prior to the date set for opening bids. Such revisions or amendments, if any will be announced by addenda or addendum to these specifications. Copies of such addenda so issued will be furnished to all prospective bidders.

10. Unit price should reflect all charges, i.e., bid unit price, quantity specified and the total charges. In case of errors in the extension, the unit price will govern the bid.

11. No payment will be made to the contractor until all material is approved and accepted to the satisfaction of the City, payment on invoice will then be net 30 days.

12. Bids cannot be altered or amended after the opening time. Any alterations made before opening time must be initialed by the bidder or his authorized agent. No bid may be withdrawn after opening without approval and based on a written acceptable explanation.

13. A catalog, brand name or manufacturers referenced used in the bid invitation is

DESCRIPTIVE NOT RESTRICTIVE, it is to indicate type and quality desired. Bids on brand of like nature will be considered. If bidding on other than referenced specifications, bidder must show manufacture, brand or trade name, lot number, etc., of the article offered.

14. CONTRACT TERM: This contract will be for one (1) year dated from October 1, 2026, ending September 30, 2027, with an option for an additional one (1) year renewal of contract.

15. The vendor hereby assigns to purchaser any and all claims for over-charges associated with this contract which arise under the Antitrust Laws of the United States, 15 U.S.C.A., ¶ 1, et. Seq. (1973).

16. The City of La Marque reserves the right to award all sections to a single bidder or separate bidders.

17. Bids received after the closing time will be returned unopened.

18. All shipping and delivery charges to be paid by supplier. FOB City of La Marque, 1111 Bayou Road, La Marque, Texas 77568 or another designated site.

19. It shall be a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor for any contract for the City of La Marque, or any person associated therewith, as an inducement for the award of a subcontract or order.

20. The responder shall not accept or offer gifts or anything of value nor enter into any business arrangement with any employee, official, or agent of the City of La Marque.

PRICE REVISION CLAUSE:

Whenever possible, the City desires firm prices for the full contract period. It is recognized by the City that qualified bidders may be unwilling to guarantee each category of unit prices during the entire period of this contract because of price changes from the bidder’s source of supply.

In such instances, an asterisk (*) must be placed by the item or items which the bidder is unwilling to guarantee the price for the full contract period, and the partial period of the contract price should be noted on a separate sheet. Such items will be subject to price changes due to increases or decreases in cost from the bidder source of supply during the term of the contract.

INCREASES: Permissible price revisions in any event shall not exceed the actual unit cost or percentage cost revisions from the bidder’s source of supply. It will ordinarily be the policy of the City to accept price increases which have been noted in the bid proposal when the amount of such increase is reasonable and does not exceed the limit set out in the preceding sentence. However, the city reserves the right to obtain a different source of items which have been increased in price.

DECREASES: If a vendor does take advantage of this “price revision clause”, the City will expect any decreases in cost from the bidder’s source of supply during the term of the contract to lower the City’s price for such item or items.

NOTE: The City must have thirty (30) days written notice prior to any increase or decrease in existing prices. A bid will not be considered where there is not price information offered, nor can bids be considered where prices in effect at the time of shipment are offered.

SPECIFICATIONS

1. Scope:

This section covers Asphaltic Concrete Patching Material for use by the City of La Marque Public Works Department for the repair of potholes, localized pavement failures, utility cuts, and other small pavement areas where asphaltic concrete patching material is applicable. All placement, preparation, and installation of the material will be performed by City personnel.

2. Material Requirements:

A. Item 334 Material

Hot-Mix, Cold-Laid Asphalt Concrete Pavement meeting the requirements of TxDOT Item 334, Type D, SAC-B, AC-0.6, latest revision.

B. DMS-9202 Material

ASPPM (All-Season Pre-Coated Patching Material), Aggregate Gradation IV, meeting the applicable requirements of TxDOT DMS-9202, Asphaltic Concrete Patching Material (Stockpile Storage or Bagged), latest revision.

3. Material Source and Approval

The Vendor shall furnish material from an established source capable of consistently meeting the specified TxDOT requirements. Upon request, the Vendor shall provide documentation demonstrating compliance with the applicable TxDOT specification and shall identify the material manufacturer and/or producer.

4. Delivery

The Vendor shall deliver material to the City of La Marque Public Works Department at the location designated by the City. Delivery shall be coordinated with City personnel. Material shall be delivered in a manner that prevents contamination, segregation, excessive moisture, or other conditions that may adversely affect the material.

All costs associated with loading, transportation, and delivery shall be included in the unit price per ton. No separate delivery or transportation charges will be paid by the City unless specifically authorized in writing.

5. Material Acceptance

The City reserves the right to inspect and reject material that does not conform to the specified requirements or that arrives in a condition unsuitable for its intended use. Rejected material shall be removed and replaced by the Vendor at no additional cost to the City.

6. Quantity

Your proposal should clearly say that the quantities are estimated only and that the City is not obligated to purchase them.

The asphaltic concrete patching material shall comply with the requirements of the latest version of TxDOT DMS-9202, Asphaltic Concrete Patching Material (Stockpile Storage or Bagged). Unless otherwise approved by the City, the material shall be ASPPM (All-Season Pre-Coated Patching Material), Aggregate Gradation IV, meeting the applicable requirements of TxDOT DMS-9202.

The material shall be suitable for placement and compaction under the field conditions encountered and shall provide a durable repair suitable for normal vehicular traffic. The Contractor shall furnish material from an approved source and shall provide documentation demonstrating compliance with TxDOT DMS-9202 upon request by the City.

The Contractor shall furnish asphaltic concrete materials from an established and approved source. The Contractor shall provide, upon request by the City, documentation demonstrating that the material complies with the applicable TxDOT specification. The Contractor shall notify the City of any proposed change in material source or formulation prior to delivery of the material.

PROPOSAL

The quantities listed below are estimates based on prior usage and anticipated needs and are provided for the purpose of allowing bidders to determine probable quantities. These quantities are not intended to establish minimum or maximum quantities for the contract and do not guarantee any specific quantity of work or materials will be purchased by the City.

Materials shall be furnished by the Contractor on an as-needed basis only, as requested and authorized by the City. The City reserves the right to purchase quantities greater or less than the estimated quantities based on actual needs, available funding, and operational requirements. The Contractor shall be paid only for actual quantities ordered, delivered, and accepted by the City.

Description Quantity Unit of

Measure Unit Cost

Total

ASPPM Gradation IV, in accordance with TxDOT 9202 Asphaltic Concrete Patching Material

100 Tons $ $

Hot-mix, cold laid Asphaltic Concrete Material meeting TxDOT, Item 334 Type D, SAC-

B, AC 0.6

500 Tons $ $

Total $

Note: The delivery location for materials is 1500 Municipal Street, La Marque, Texas 77568.

SIGNATURE PAGE

BY SIGNATURE HEREON AFFIXED, the bidder certifies neither the bidder nor the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for firm, corporation, or the institution has violated the Antitrust Laws and Commerce Code, or the Federal Antitrust, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business.

Total amount of Bid: $ ______________________

Company Name

Signature

Printed Name & Title

Address

City, State & Zip

Phone E-Mail

Date

Acknowledgement of any and all addendums received:

Addendum #1 _________________________________

Addendum #2 _________________________________

Addendum #3 _________________________________