List_of_Machines.xlsx

This is a Managed Print Services (MPS) equipment inventory list for Beaufort County Government in South Carolina, documenting the County's existing fleet of printers and multifunction devices distributed across multiple county departments and locations. The inventory comprises over 200 individual laser printers from manufacturers including HP Kyocera and LaserJet models, with page-per-minute ratings ranging from 12 to 51 pages, and approximately 180 multifunction devices from Konica Bizhub and Kyocera with specifications including color capability, stapling, hole punch, and coin box features. The list details device serial numbers, ABR locate numbers, specific department assignments, physical addresses across Beaufort, Bluffton, Hilton Head, Port Royal, and other county locations, and monthly printing volumes broken down by black and white and color pages. Usage data reveals significant variation in print demands, with some departments such as Probate Court, Magistrate offices, and Treasurer departments showing monthly volumes exceeding 7,000 pages, while others demonstrate minimal monthly usage under 100 pages.

The inventory serves as the baseline for Beaufort County's Request for Proposal for Managed Print Services with submission deadline of 3:00 pm EST on March 31, 2026, and contract term of 36 months with two optional one-year renewal periods. Bidders must provide monthly lease rates per device model, cost-per-page rates for black and white and color printing, cloud and software subscriptions, implementation services, and optional accessories. The RFP evaluation criteria include Technical Compliance and Architecture (30 points), Security and Compliance (25 points), Service Levels (15 points), Vendor Experience and References (10 points), and Cost (20 points), with vendors required to demonstrate minimum five years of MPS experience and provide three public-sector references from the past five years managing 200 or more devices across 10 or more sites. Contractors must maintain comprehensive insurance including Worker's Compensation, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate minimum limits, Automobile Liability of $500,000 combined single limit, Umbrella Liability of $2,000,000, and Professional Liability of $1,000,000 per occurrence.