RFI PWS.docx

DESCRIPTION OF AGREEMENT. This is a Requirements contract for the procurement of Liquefied petroleum gas (LPG), if and when requested by the Contracting Officer or his authorized representative, for a period commencing date of award and ending 31 December 2027.

This procurement is in support of the following activities:

1. Facilities Directorate, Marine Corps Air Station Cherry Point, North Carolina.

2. MCALF Atlantic Field

3. MCALF Bogue Field

4. Columbia Towers

This procurement is in support of the following description:

1. TANK RENTAL: The Contractor shall be responsible for tank rental and maintenance. The tank sizes shall range between 123 Gals – 3,900 Gals and shall be placed in the respective location in accordance with the attachment.

2. AUTOMATIC REFILL BASIS: All tanks/containers shall be refilled on an automatic refill basis or as requested in order to maintain normal operating levels. When refilling tanks, the contractor shall provide the Government delivery tickets for verification and signature.

3. TANK MONITORING SERVICES. Monitoring services are needed to ensure the appropriate gas levels are maintained at all times. The contractor shall provide and install tank monitors on each tank, to include those that have been identified as high use, are located behind locked gates or have hard to predict delivery patterns. This service will allow the contractor to determine the adequate time deliveries are required based on the individual usage of each tank. Monitoring services shall be provided for each tank in which deliveries have been authorized.

4. ADDING/MOVING/EXCHANGING TANKS. Only authorized contracting personnel at the Contracting Department, Building 159 are authorized to approve the addition or exchange of tanks. The approved list of authorized delivery locations will be updated as needed. The removal of tanks may be authorized by the following:

MCAS Cherry Point – Utilities Manager

* In the event the contractor receives requests to add, remove, or exchange tanks, the contractor shall immediately notify the authorized Government representatives identified above in order to verify such changes. In order to make tank changes, the requests shall be approved by the Government representatives.*

ORDERING PROCESS

1. THE ORDERING PROCEDURES. Task orders will be placed on a quarterly basis (every three months) in writing by appropriately warranted contracting officers.

2. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS REQUIREMENTS CONTRACT.

Only warranted contracting officers are authorized to issue task orders under this requirements contract.

3. EXTENT OF OBLIGATION. The government is obligated under this requirements contract only to the extent of authorized calls actually placed against this agreement.

PRICING. The prices to the government, for all purchases made under this contract, shall be at or below the Open Market quoted pricing structure, including any quantity discounts offered. Firm fixed pricing will be provided by the contractor prior to contract award. The firm fixed pricing provided shall be for the duration of two years (24 months), to include all monitoring services.

DELIVERY TICKETS. All shipments received under this agreement shall be accompanied with delivery tickets which shall contain the following minimum information:

1. Name of Supplier

2. Task order number

3. Date of task order

4. Itemized list of supplies or services furnished

5. Quantity and extension of each item less applicable discounts

6. Date of delivery or shipment

Upon delivery, the receiving activity will retain one copy of the related delivery ticket and will sign the other copy and return it to the supplier or his agent. The retained copy may subsequently be required to support the invoice. The Government will verify and sign all delivery tickets. The Government points of contacts are as follows:

MCAS CHERRY POINT- Contracting Officer’s Representative (COR)

PLACE OF DELIVERY.

MCAS CHERRY POINT

The LP gas shall be furnished to various locations aboard Marine Corps Air Station, Cherry Point, NC, MCALF Atlantic Field, MCALF Bogue Field, and Columbia Towers. Delivery list will be provided with the Request for Quote.

INVOICING. An itemized invoice shall be submitted at least monthly or upon expiration of this contract, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. This invoice shall include an itemized listing including building numbers of each delivery during the billing period. A maximum of two invoices are permitted each month.

The contractor shall enter all invoices into the Wide Area Work Flow (WAWF) website for payment. Delivery of supplies to any address other than the delivery address specified in the contract is not authorized without a contract modification signed by the Contracting Officer. Failure to deliver to the address in the contract will result in rejection of invoices and will cause delay in payment.