Liquid_Aluminum_Sulfate.pdf

Invitation For Bids

No. IFB No. WT-0310

FOR

LIQUID ALUMINUM SULFATE

Contact: Evanda Wilkinson, Management Analyst

Email: ewilkinson@santacruzca.gov

RESPONSE DEADLINE: June 17, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/santacruzca

City of Santa Cruz

Liquid Aluminum Sulfate

I. INTRODUCTION

II. GENERAL INFORMATION FOR BIDDERS

III. SPECIFICATIONS

IV. INSTRUCTIONS FOR BIDDERS

V. TERMS AND CONDITIONS

VI. BID FORM

VII. BID SUBMITTALS

Attachments:

A - Sample Agreement

B - Terms and Conditions

#IFB No. WT-0310 Title: Liquid Aluminum Sulfate

1. INTRODUCTION

1.1. Summary

The City of Santa Cruz Water Department (SCWD) is soliciting bids for liquid aluminum sulfate (alum) to use for water treatment. SCWD typically places orders every 1-2 weeks in lots between 4,000 - 5,000 gallons and orders approximately 300 tons, dry basis, aluminum sulfate in solution annually. Delivery will be made to the Graham Hill Water Treatment Plant at 715 Graham Hill Rd in Santa Cruz CA.

Delivered pricing for the following product must be provided in price per dry ton:

• Liquid aluminum sulfate (alum), for drinking water treatment.

See Section 3, Specifications, for product specifications and delivery requirements.

1.2. Contact Information

See Section 2, General Information for Bidder, for information regarding submitting questions. All questions must be submitted through the e-procurement portal and will be answered no later than 5 days prior to bid opening.

Evanda Wilkinson

Management Analyst

Email: ewilkinson@santacruzca.gov

Phone: (831) 420-5456

Department:

Water

Department Head:

Heidi Luckenbach

Water Director

1.3. Timeline

The City will make every effort to adhere to the following tentative schedule. All dates set forth in this

IFB are subject to change at the City’s sole discretion. Any change will be set forth in an addendum. All references in this IFB to “time” are Pacific Standard Time.

Release Project Date June 1, 2026

IFB Questions and Clarification Due Date June 11, 2026, 10:00am

Response to bidder(s) IFB Questions and

Clarification & Issue Addenda

June 11, 2026, 4:00pm mailto:ewilkinson@santacruzca.gov tel:(831)420-5456

Bid Submittal Due Date & Public Bid

Opening

June 17, 2026, 2:00pm https://teams.microsoft.com/meet/279669397454

688?p=O2Azro8Ghuf9kpalFj https://teams.microsoft.com/meet/279669397454688?p=O2Azro8Ghuf9kpalFj https://teams.microsoft.com/meet/279669397454688?p=O2Azro8Ghuf9kpalFj

2. GENERAL INFORMATION FOR BIDDERS

2.1. Summary Scope of Work

The City invites qualified firms to respond to this Invitation for Bids (IFB) for the project (“Project”) titled below:

Liquid Aluminum Sulfate

IFB No. IFB No. WT-0310

The City anticipates awarding a contract to a vendor for a year term with the option of two-one (1) year term extensions if City so elects. The Bidder will provide the services outlined in Section 3, Specifications.

The successful Bidder shall furnish all tools, equipment, materials, tax, apparatus, facilities, labor, transportation, supervision, and management, not specifically provided by the City, to complete the work described in this IFB.

2.2. Estimated Quantity

The quantities indicated in this solicitation are approximate and based on past experience and expected future need. Quantities may be increased or decreased depending on actual need during the contract term; however, no price adjustments will be allowed as a result of a reduction in the quantity purchased.

2.3. Contact

If you have any questions concerning this solicitation, please ask questions utilizing City’s e-Procurement

Question & Answer feature. his RFP document may be downloaded from the City’s e-Procurement

Portal at https://procurement.opengov.com/portal/santacruzca/projects/268121. For technical assistance, contact OpenGov using the real-time chat feature on the Portal (located in the lower right-hand corner of the screen), or via email at procurement-support@opengov.com for support. All questions must be received by 10:00 am on Thursday, June 11, 2026.

2.4. Pre-Bid Meeting & Site Visit

A pre-bid meeting and/or a site visit will not be held for this IFB.

2.5. Bid Submittal Due Date and Public Bid Opening

All bids will be submitted via the City’s e-Procurement Portal at: https://procurement.opengov.com/portal/santacruzca/projects/268121 before due date. Each bid received before 2:00 pm on Wednesday, June 17, 2026 will be publicly opened during a Zoom Meeting as stated in Timeline in INTRODUCTION section. Bids received after the deadline will be deemed non-responsive. If one or more members of the public are present, the name of each bidder and the total amount of each bid will be read aloud at the Bid Opening meeting. Those wishing to attend the meeting should log into Zoom to ensure that they can access the meeting ahead of time. Bidders take full responsibility for City’s receipt of its Bid. The City will not be liable for any expenses incurred by Bidders in responding to this solicitation.

https://procurement.opengov.com/portal/santacruzca/projects/268121 https://procurement.opengov.com/portal/santacruzca/projects/268121 mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/santacruzca/projects/268121 https://procurement.opengov.com/portal/santacruzca/projects/268121/document?section=2583024

2.6. Basis of Award

Award shall be made to the lowest responsive and responsible bidder whose bid is most economical for the purpose intended according to criteria designated in this solicitation.

The items listed in Table 1 Basis of Award of the Bid Form are the most common items ordered and serviced. Table 1 will be the Basis of Award.

2.7. Definitions

In this IFB document:

A. “Bidder” means contractor, firm, supplier, vendor, or consultant submitting a bid to this IFB.

B. “Bid” means the complete submittal of bidder to the City in response to this IFB, including any written documentation submitted with the submittal.

C. “Subcontractor” means those performing any portion of the services as subcontractors, vendors, suppliers, and other business entities and individuals that is not the bidder.

D. “Key Staff”, if required, means the employees of the Contractor or subcontractor(s) that will provide project leadership or expertise in lead technical services and are considered essential to the success of the word.

E. “Contract” also means Purchase Order or Agreement.

2.8. Estimated Dollar Value

The City of Santa Cruz spends an estimated $130,000 in every twelve-month period on Liquid Alum. The

City may spend more or less than this amount during the twelve-month contract period.

2.9. Estimated Quantity

The quantities indicated in this solicitation are approximate annual quantities based on past experience and expected future need. Quantities may be increased or decreased depending on actual need during the contract term; however, no price adjustments will be allowed as a result of a reduction in the quantity purchased.

3. SPECIFICATIONS

3.1. Project Specifications

All liquid alum, Chemical Abstract Service Number 10043-01-3 (aluminum sulfate), furnished to the City will be tested and certified as meeting the specifications of the American National Standard

Institute/National Sanitation Foundation Standard 60 (ANSI/NSF 60) (Drinking Water Treatment

Chemicals - Health Effects), and equal in quality to the standards prescribed by the American Water

Works Association (AWWA) Specifications Number B403-16.

Vendor will furnish an affidavit that liquid alum furnished under this specification complies with the requirements of ANSI/NSF 60 and AWWA B403-16. If it is demonstrated during the course of the contract that the liquid alum does not meet these requirements, shows evidence of crystallization, or contamination or if foreign bodies are found to be present in the material at time of delivery, the material will be removed from City premises at the vendor's expense and the contract may be terminated.

Vendor must notify City immediately if, at any time during the contract period, product sold to the City fails to comply with ANSI/NSF 60 certification requirements. Failure to comply with these certification requirements may result in termination of contract.

3.2. Estimated Annual Quantity

An estimated 300 tons, dry basis, aluminum sulfate in solution will be required during the twelve-month contract. Vendor will provide liquid alum in amounts greater or less than estimated quantity at price quoted herein. Delivery to the City pursuant to these specifications will be in lots of not less than 4,000 gallons nor more than 5,000 gallons. Each delivery will be accompanied by a certified weight ticket, a bill of lading, Safety Data Sheet (SDS), and a quality certification of analysis.

3.3. Delivery, Inspection, and Acceptance of Goods

Liquid Alum will be delivered to the City's Water Treatment Plant at 715 Graham Hill Road, Santa Cruz, California. The Liquid Alum will be delivered F.O.B. Destination, freight prepaid and added to the invoice.

Vendor acknowledges that time is of the essence in the performance of this contract. Vendor shall respond and agree to a delivery date no later than three (3) days from the original requests. If the goods are not delivered by the date mutually agreed upon in writing, the City reserves the right to cancel the order. If the City cancels the order because of late delivery, the Vendor will not be allowed to charge the City for any costs associated with the order and may be charged any increase in cost the City will pay for the replacement order.

The delivery truck will be capable of delivering the liquid alum with a thirty foot minimum discharge lift.

Deliveries must be made Monday through Friday (excluding holidays) between the hours of 8:00 AM and 3:00 PM

Supplier will provide at the time of delivery, a dated receipt, signed by the driver, identifying product and quantity. Delivery (shipping) tickets must be signed by the on-site City personnel at the time of delivery and a copy of the delivery ticket presented to him/her. No delivery can be made when a City representative is not on site.

Prior to off-loading, the City will inspect the product to verify compliance with specifications. Any deliveries not meeting chemical quality, regulatory, safety, or delivery requirements will be returned at no cost to the City and must be re-shipped and/or re-delivered by the supplier within 48 hours of the original unacceptable delivery. Acceptance of the goods will be made when the City determines the goods received are in compliance with specifications and are free from defects.

All costs incidental to delivery and off-loading of chemicals must be included in the bid price. Charges not included in the contract resulting from this solicitation will not be paid.

3.4. Order Contact

Each bid should indicate the name, address, telephone number and email address for purpose of placing orders by the City. As well as a 24 hour emergency contact number if available.

Placing orders via email is preferred by City Staff.

3.5. Quality Assurance Analysis

All bids submitted must include material specifications (components with analysis) with typical properties. A quality assurance analysis will be run by City Staff to check the quality of the liquid alum on each delivery. Any product not meeting State and Federal standards, or the specifications outlined in this bid request, will be returned at no cost to the City. A certificate of analysis will be provided for each load of liquid alum product.

3.6. Safety Data Sheets (SDS)

The Vendor will furnish SDS forms for every product delivered.

3.7. Safety Requirements

Delivery of liquid alum will be consistent with these specifications and will comply with all State, Federal and Occupational Safety and Health Act (OSHA) safety regulations.

Drivers of all deliveries will be thoroughly trained and familiar with the related hazards, safety measures, and spill clean-up procedures required for liquid alum. Spills and/or leaks at time of delivery, regardless of the size will be properly and immediately cleaned up by the driver or other personnel of the supplier in accordance with State, Federal and OSHA regulations. Drivers are responsible for spill cleanup caused by overfilling a storage tank.

All drivers must have any necessary personnel safety clothing and/or equipment required for off-loading the liquid alum. City personnel and/or equipment at the delivery locations will not assist in the off-loading of chemicals. Any cranes, forklifts, boom trucks or other equipment as well as any additional manpower needed for off-loading are the supplier’s responsibility. City Staff will unlock the liquid alum supply line, ensure there is adequate space in the storage tanks to receive the full delivery, and collect samples.

3.8. Training

The successful Vendor shall provide safety training to City staff on the safe handling and use of liquid alum and emergency procedures in the event of a leak or spill. The training will be performed at least once during the contract period if requested by the City. This training be offered at no charge to the

City.

3.9. Vendor’s Employee Conduct

Vendor will agree to remove any employee whose conduct is improper, inappropriate, or offensive as determined by the City. A removed employee(s) is not to work on City premises without the written consent of the City. The Vendor will remove any employee from working in, or delivering to, City facilities who is convicted of a felony during his/her employment.

3.10. Emergency Response

Vendor will provide the name and contact information of a representative who will be available 24 hours a day, 7 days a week, in the event of an emergency. During the emergency, Vendor will provide the City of Santa Cruz with all available supplies, materials, equipment and/or services on a priority basis.

4. INSTRUCTIONS FOR BIDDERS

4.1. Questions and Requests for Clarification and Addenda

Questions or concerns regarding any aspect of this IFB shall be sent via City’s e-Procurement Portal’s

Question & Answer feature and received by the date identified in Timeline in INTRODUCTION Section.

Any questions or objections not submitted within the time and manner stated above or to anyone other than the above-stated contact will be deemed waived. The City is not bound by the oral representation of any City employee or official. Answers to questions received will be sent out via an addendum.

The City may determine it is necessary to revise any part of this IFB. Revisions will be made by written addenda and it is the Bidder's sole responsibility to comply with any addenda to this IFB and acknoeledge addenda via City's e-Procurement Portal. Addenda will be posted on the City’s e-

Procurement Portal, https://procurement.opengov.com/portal/santacruzca/projects/268121, under

Bidding Information.

4.2. Bid Submittal

Sealed bids are due no later than the Date and time specified in Timeline in INTRODUCTION Section. All bids will be submitted via City's e-Procurement Portal before the due date.

Prior to any bid being accepted, the bidder must demonstrate compliance with all bid specifications for such product. The burden of proof of compliance with this specification is the responsibility of the bidder. No exceptions to or deviations from this specification shall be considered unless each exception or deviation is specifically stated as an exception and accompanied by a detailed description of the exception and/or deviation. If no exception or deviation is shown, the bidder shall be required to furnish the equipment exactly as specified herein.

Failure to comply with all requirements, instructions, and conditions of the invitation for bids and this specification may result in rejection of bid.

4.3. Non-Response to IFB

If the Bidder does not wish to submit a bid, submit a "No Bid" response via City's e-Procurement Portal by the bid due date. Failure to respond to this Invitation for Bids may result in removal of the Bidder from the bid list for the solicited item.

4.4. Responsive Bids

Bids are considered responsive when they:

A. Comply with all requirements, instructions, and conditions of this solicitation.

B. Comply with the bid specifications and do not have unacceptable exceptions.

C. Include pricing for all items listed.

D. Include all required submittals.

E. Acknowledge all bid addenda.

F. Have signatures on the Bid Sheet.

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G. Are received by the bid due date and time.

Non-responsive bids may not be considered and may be rejected.

4.5. Reservation of Rights

The City may exercise at its sole discretion the following rights. By responding to this IFB, Bidders acknowledge and consent to the following rights.

The City reserves the right to:

• Postpone, cancel, or issue a subsequent IFB.

• Reject any or all bids.

• Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in conformity with applicable law, changes, additions, alternate bids, or any responsive or submitted by a Bidder that is not responsible.

• Issue addenda to amend, modify, add or delete requirements of this IFB.

• Remedy technical errors in the IFB process.

• Disqualify Bidders who are deemed non-responsive to the requirements of this IFB.

• Waive informality or immaterial irregularities or minor defects in a bid offer, accept and/or reject all or part of a bid offer.

• Use judgment whether to respond to questions after the IFB question submittal due date.

• Not award a Purchase Order/Contract.

• Award a Purchase Order/Contract to a single Bidder for the entire procurement or to multiple

Bidders by line item, in groups, or phases according to Section PRELIMINARY SCOPE OF WORK.

• If only one bid is received in response to this bid invitation, require the sole Bidder to submit cost or pricing data to assist in determining if the price is reasonable.

4.6. Bid Sheet Pricing (Bid Form)

The Price Schedule can be found in Section 6, BID FORM.

The Bidder shall use Bid Form for the submittal of their Bid Pricing. The Bid price submitted on the Bid

Form shall include the costs for services, systems, or goods listed in Bid Documents. Bid prices shall remain firm and not subject to escalation throughout each contract term. Bidders must be sure to consider any cost fluctuations anticipated when preparing their bid. All costs incidental to the provisions of liquid alum must appear on the Bid Sheet, including delivery costs and transfer of chemical to the City’s storage facilities. Any costs invoiced that were not included on the Bid Sheet will not be paid; therefore, Vendors must ensure that all costs are included even though the Bid Sheet may not specifically list them, such as pallet charges, cleaning or repair charges, etc.

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All information provided in the IFB documents is based on past experience and expected future need.

Actual orders may vary during the contract term. The City reserves the right to obtain competitive quotes for contract items. If the Bidder is not consistently the low bidder for these items, the City may terminate this agreement.

4.7. References

The bidder shall submit with bid a list of a minimum of three (3) client references that have procured

Liquid Aluminum Sulfate service from the bidder, for a minimum of 1 year in the last five (5) years which demonstrate relevant experience with the Project. The bidder shall provide company or agency name, contact name, and phone number for each reference. It is the responsibility of the bidder to ensure the client reference contact person is available and willing to provide a reference within the timeframe stated in this section.

4.8. Optional Piggyback Provision

Bidders are requested to indicate on the Bid Sheet if they shall extend the pricing, terms and conditions of this bid to other government agencies, if the bidder is the successful bidder. If the successful bidder agrees to this provision, participating agencies may enter into a contract with the successful bidder for the purchase of the same commodities based on the terms, conditions, and prices, offered by the successful bidder to the City of Santa Cruz for this bid. Minor changes in terms and conditions may be negotiated by participating agencies and the successful bidder.

4.9. Collusive or Sham Bids

No person, supplier, or corporation shall make or file or be interested in more than one bid for the same work, except so far as alternate bid may be called for. Nor shall any person, supplier, or corporation submit a collusive or sham bid, per se, directly or indirectly, to induce any other supplier to submit such a bid, or to refrain from responding, or seek in any way to fix the price, or any portion of the proposed price, in order to secure an advantage against the owner or any person interested in a proposed contract. However, a person, supplier, or corporation submitting a sub-bid to a bidder or quoting prices on materials for a bidder, is not hereby disqualified from submitting sub-bids or quoting prices to other bidders.

The Bidder shall acknowledge that it has not directly or indirectly been collusive with any other bidder in the preparation and submission of the bid by submitting the Non-Collusion Declaration. If at any time it shall be found that the bidder to whom a contract has been awarded has, in presenting the bid, colluded with any other party or parties, said bidder shall be liable to the City for all loss or damage which the City has or may suffer as the result of the collusive activity, including, but not limited to, the cost of advertising and awarding a new contract.

4.10. Public Record

Bids received will become the property of the City. All bids and any subsequent contracts will be subject to public disclosure per the “California Public Records Act,” California Government Code, sections 6250 -

6270, once the City has awarded the contract resulting from this solicitation.

If a Bidder’s proprietary information is contained in documents or information submitted to City, and

Bidder claims that such information falls within one or more CPRA exemptions, Bidder must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a public request for such information, City will make best efforts to provide notice to Bidder prior to such disclosure. If a Bidder contends that any documents are exempt from the

CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief, or other appropriate remedy from a court of law in Santa Cruz County before the City is required to respond to the CPRA request. If Bidder fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to

Bidder. Bidder further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Bidder.

4.11. Award Protests

The City desires to foster cooperative relationships with Proposers and to reach a fair agreement in a timely manner.

The City encourages Proposers to resolve issues regarding the RFP requirements or the procurement process through written correspondence and discussions at least 5 business days prior to the proposal due date. This will allow the City time to research the validity of any stated issues and either issue an addendum to the RFP, cancel the RFP, or determine the protest to be unfounded and proceed with the solicitation. In the event, the protest of specifications is denied, and the protester wishes to continue in the protest process, the protesting Proposers must still submit a proposal in accordance with the proposal submittal procedures provided in this solicitation. Questions or concerns prior to the intent to award notice will be directed to:

Evanda Wilkinson, Management Analyst, ewilkinson@santacruzca.gov

Any Proposer who unsuccessfully bids on a City contract or any trade association representing workers who would have potentially been employed by such contract may formally protest a contract award.

Protest letters regarding a formal contract award will be directed to:

City of Santa Cruz

City Clerk Administrator

809 Center Street, Room 9

Santa Cruz, California 95060

Protests will be filed with the City Clerk’s office no later than 5 business days after the written Notice of

Intent to Award is sent by the City. Protest letters will include:

• The name, address, and telephone number of the protester;

• The Project title, RFP Number, and RFP due date;

• Name of City employee and Department designated as the contact in the original RFP;

• A detailed statement of the legal and/or factual grounds for the protest; and

• The form of relief requested.

The City Council will hear the protest prior to award of the contract. The protesting party may protest the City’s or successful Proposer’s failure to comply with the requirements of the Purchasing Ordinance or the solicitation documents. The protest must clearly set forth the basis for the protest; grounds not set forth in the written protest will not be considered by the City Council at the protest hearing. The City

Council will sustain a protest if the protesting party demonstrates by clear and convincing evidence that, as specified above, the City would act improperly in awarding the contract. The decision of the City

Council is final.

4.12. Contract Implementation

Upon award notification and prior to final contract approval, the successful proposer will be required to submit:

• Proof of insurance as specified in this solicitation document.

• Documentation of all credentials necessary to legally perform the services specified;

• A completed W9 form and, if applicable, non-resident withholding exemption form, if not already on file with the City; and

• Proof of a current City of Santa Cruz business tax certificate if the Contractor is located in, or performs services within, the city limits for more than 6 days annually.

The finalized contract will be in the form included as Appendix A: Sample Agreement and include the IFB documents, the Bidder’s Bid Form, and Appendix B: City of Santa Cruz Terms and Conditions of

Purchase.

4.13. Environmental Conservation and Sustainable Living

The City of Santa Cruz has long been an advocate for environmental conservation and sustainable living.

This includes, but is not limited to, the Green Business Program, the Living Wage Ordinance, the Clean

Ocean Business Program, the Green Building Program and Climate Action Plan 2030 goals which define greenhouse gas reduction objectives to reduce community-wide greenhouse gas emissions 40 percent by 2030 and 100 percent by 2035 (compared to 1990 levels). In your Bid Submittal, please provide information about your company regarding any existing environmental conservation goals or guidelines, environmental or greenhouse gas emissions disclosures, Green Business certifications, existing alternative fuel service vehicles, superior employee benefit policies, or other applicable policies.

4.14. Financial Responsibility

The City accepts no financial responsibility for any costs incurred by a bidder in responding to this IFB and bidders acknowledge and agree that their Bids will become the property of the City and may be used by the City in any way deemed appropriate.

5. TERMS AND CONDITIONS

5.1. Insurance Requirements

See Appendix B: City of Santa Cruz Terms & Conditions of Purchase dated March 2022 for the insurance requirements. The successful Bidder will provide Certificate of Insurance(s) for Commercial General

Liability, Auto Liability, and Workers’ Compensation as stated in Appendix B. The City reserves the right to adjust the insurance terms provided based on the type and scope of project proposed by the Bidder.

5.2. Prevailing Wages and Labor Compliance

Prevailing Wages do not apply to this contract.

5.3. Living Wage

Proposers agree to comply with the requirements of the Living Wage Ordinance as provided in Santa

Cruz Municipal Code Chapter 5.10.

5.4. Agreement (Appendix A)

The successful Proposer will be required to enter into an Agreement in the form of the Agreement attached hereto as Appendix A. The City reserves the right to adjust the terms, including insurance terms provided, based on the type and scope of the project proposed by the Proposer. If a Proposer is unable to accept City’s proposed Agreement terms substantially in the form presented, the Proposer shall include a revised copy of the Agreement with its Proposal. The revised copy must clearly mark any section to which it objects, set forth the Proposer’s proposed alternative terms, and explain the basis for each proposed change. The City reserves all rights to reject any revisions to the Agreement.

If a satisfactory contract cannot be negotiated in a reasonable time, the City in its sole discretion may terminate negotiations.

5.5. Contract Period & Renewal

The term of the contract will commence upon notification of award and continue for a period of 1 year plus any renewals agreed to by the parties and made in writing.

At the option of the City, this contract may be renewed after the initial contract period for up to two 1-year periods under the same contractual terms and conditions and at the same price or price basis. After the initial contract term, the Contractor may request, and the City may approve an increase in unit prices. Increases must be made no less than ninety days before the date in which the City may exercise the option to renew and must include justification to the increase, and a description of the basis for the increase. Increases may not exceed increases in the San Francisco-Oakland Consumer Price Index for all urban wage earners as published by the Bureau of Labor Statistics, or 5%, whichever is less. In all cases, the City may cancel the contract if a requested price increase is not acceptable.

5.6. Equal Employment Opportunity and Non-Discrimination

City’s policies promote a working environment free from abusive conduct, discrimination, harassment, and retaliation; and require equal opportunity in employment for all regardless of race, religious creed

(including religious dress and grooming practices), color, national origin (including language use restrictions), ancestry, religion, disability (mental and physical), medical condition, sex, gender (including gender identity and gender expression), physical characteristics, marital status, age, sexual orientation, genetic information (including family health history and genetic test results), organizational affiliation, and military or and veteran status, or any other consideration made unlawful by local, State or Federal law. City requires Consultant to be in compliance with all applicable Federal and State and local equal employment opportunity acts, laws, and regulations and Consultant is responsible for ensuring that effective policies and procedures concerning the prevention of abusive conduct, discrimination, harassment, and retaliation exist in Consultant’s business organization. The City’s current Equal

Employment Opportunity and Non-Discrimination policies to which this Section applies may be viewed at http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html and http://www.cityofsantacruz.com/home/showdocument?id=59192. Copies are available upon request from the City’s Purchasing Division.

5.7. Indemnification

To the fullest extent permitted by law, Proposer agrees to indemnify, defend, and hold harmless the

City, its officials, officers, employees, agents, and volunteers (collectively, “Indemnitees”) from and against any and all liability, claim, action, loss, injury, damage, judgment, or expense, including attorneys’ fees and costs (“Losses”) caused by or resulting from the negligence, recklessness, or willful misconduct of Proposer, Proposer’s officers, employees, agents, or subcontractors in any way related to this RFP, including but not limited to Proposer’s Proposal. Proposer’s duty to indemnify and hold harmless Indemnitees shall not apply to the extent such Losses are caused by the sole or active negligence or willful misconduct of Indemnitees, as determined by an adjudicatory body or court of competent jurisdiction, if applicable. The obligation to defend shall arise regardless of any claim or assertion that Indemnitees caused or contributed to the Losses.

In the event this Agreement involves the performance of design professional services by Proposer, Proposer’s officers, employees, agents, or subcontractors, Proposer’s costs to defend Indemnitees shall not exceed the Proposer’s proportionate percentage of fault per Civil Code §2782.8. This section shall survive the termination or expiration of the Agreement.

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http://www.cityofsantacruz.com/home/showdocument?id=59192.

6. BID FORM

LIQUID ALUMINUM SULFATE AL2O3%

Include delivery to 715 Graham Hill Rd, Santa Cruz, CA 95060 in the price.

Line Item Description Quantity Source of

Material Manufacturer of Material Unit of

Measure Price (per dry ton) Total

1 Liquid Aluminum Sulfate (not less than

7.8) 300 Dry ton

TOTAL

7. BID SUBMITTALS

7.1. Bid Form*

By confirming, the proposer is affirming to the following:

The undersigned, upon acceptance, agrees to furnish the following in accordance with the specifications and terms and conditions per City of Santa Cruz “Invitation for Bids for Liquid Aluminum Sulfate” at the prices indicated herein.

The bidder, under penalty of perjury, declares not to be a party with any other business to an agreement to propose a fixed or uniform price in connection with this bid.

The bidder declares under penalty of perjury that she/he is authorized to sign this document and bind the business or organization to the terms of this bid.

The bidder recognizes the right of the City of Santa Cruz to reject any or all bids received and to waive any informality or minor defects in bids received.

The bidder declares under penalty of perjury that the information contained in this Bid and all accompanying documents are true and correct.

☐ Please confirm

*Response required

7.2. Non-Collusion Declaration*

By confirming, the proposer, the party making the foregoing proposal declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the Consultant has not directly or indirectly induced or solicited any other Consultant or Sub-Consultant to put in a false or sham proposal; and has not directly or indirectly colluded, conspired, connived, or agreed with any

Consultant, Sub-Consultant or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the Consultant has not in any manner directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the Consultant or any other

Consultant or Sub-Consultant, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other Consultant or Sub-Consultant, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the Consultant has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

☐ Please confirm

*Response required

7.3. Compliance

Failure to comply with the City’s Terms and Conditions and Insurance Requirements may disqualify your bid.

7.3.1. By confirming, the bidder's company accept the City's Standard Terms and

Conditions.* ☐ Please confirm

*Response required

7.3.2. By confirming, the bidder's company accept the City's Insurance

Requirements.* ☐ Please confirm

*Response required

7.4. General Information

7.4.1. Year Business Established*

*Response required

7.4.2. Number of Employees*

*Response required

7.4.3. Annual Sales*

*Response required

7.4.4. Federal Tax ID*

*Response required

7.4.5. References*

List a minimum of three references that have purchased similar items from your business. Provide company or agency name, contact name, phone number, and email address for each reference.

*Response required

7.4.6. Delivery

The City can expect that regular deliveries to occur:

Select all that apply

☐ Morning 8am-12pm

☐ Early Afternoon 12pm-3pm

☐ Late Afternoon 3pm-5pm

7.4.7. Emergency Contact Information*

Please include the following information for the Emergency Contact

• Emergency Contact

• Email

• Cell Phone

• Night Phone

7.4.8. List all subcontractors to be used. If you will subcontract portions of the work, list all subcontractors below. Include business name, address and phone number.* *Response required

7.4.9. Environmental Conservation and Sustainable Living

The City of Santa Cruz has long been an advocate for environmental conservation and sustainable living.

This includes, but is not limited to, the Green Business Program, the Living Wage Ordinance, the Clean

Ocean Business Program, and General Plan goals which define greenhouse gas reduction objectives.

Provide information regarding environmental conservation practices, Green Business certifications, alternative fuel service vehicles, superior employee benefit policies, or other applicable policies.

7.4.10. Optional “Piggyback” Contracting*

Indicate whether your business will extend the pricing, terms and conditions of this bid to other government agencies, if you are the successful bidder. Your business would be required to make this contract available to interested agencies for at least six months following the award of this contract.

Interested government agencies may enter into their own contract with the successful Contractor. They may negotiate minor changes in terms and conditions.

Will your business extend the same prices, terms and conditions to other public agencies?

☐ Yes

☐ No

*Response required

7.5. City of Santa Cruz Business Tax Certificate

Contractor will maintain a current City of Santa Cruz business tax certificate if:

A. Contractor is located in the City of Santa Cruz; or

B. Contractor performs physical work in the City of Santa Cruz for 6 or more days annually; or

C. Contractor uses company vehicles to deliver within the City of Santa Cruz for 6 or more days annually.

For additional information and licensing requirements, call the Revenue division at 831/420-5070.

7.5.1. Contractor's Sale and/or service contract (Optional)

A copy of any sales and/or service contract that the Contractor will require during the execution of any contract resulting from this solicitation. Any terms that contradict the City’s terms and conditions or contain provisions that are determined not to be in the best interest of the City will disqualify the

Contractor.

7.5.2. Does your company have a City of Santa Cruz Business Tax Certificate?* ☐ Yes

☐ No

When equals "Yes"

7.5.3. City of Santa Cruz Business Tax Certificate Number*

*Response required

When equals "Yes"

7.5.4. Expiration Date*

*Response required

7.6. LOCAL PREFERENCE CERTIFICATION

Local Businesses and Locally Owned Businesses must submit this certification with each bid or proposal in order to receive the 2% and additional 4% preference applied during the evaluation of any competitive process for goods, supplies, equipment, materials, services, or professional services.

Local Businesses

To qualify for the 2% local business preference, a business must meet the following criteria:

7.6.1. Does the business have an office with at least one employee located in the City of Santa Cruz?* ☐ Yes

☐ No

*Response required

When equals "Yes"

7.6.2. Business Address:*

*Response required

7.6.3. Is the business current in the payment of all taxes, charges, assessments, or fees owed to the City of Santa Cruz? * ☐ Yes

☐ No

*Response required

7.6.4. Does the business hold a valid City of Santa Cruz business license?* ☐ Yes

☐ No

*Response required

When equals "Yes"

7.6.5. DBA/license number:*

7.6.6. Locally Owned Businesses

To qualify for an additional 4% locally owned business preference, a business must meet the above requirements for a local business and at least 50% of the business’ owners must live in the County of

Santa Cruz.

To qualify for the locally owned business preference, list all of the business’ owners and their county of residence.

• Owner Name, County

7.6.7. By submitting information for Local Preference, I represent that I qualify as a

(check all that apply):* ☐ Local Business

☐ Locally Owned Business

☐ None of the above

*Response required

7.6.8. I understand that by submitting false information or failing to disclose material information in order to qualify for the preference my business will be 1) required to pay the city any difference between the contract amount and what the city’s cost would have been if the contract had been properly awarded, and

2) prohibited from bidding on any city contract or receiving any city contract for a period of three years of the discovery of facts supporting the same.* ☐ Please confirm

*Response required

7.7. EMERGENCY RESOURCE AGREEMENT

In previous disasters, many organizations have responded enthusiastically to the City’s requests for supplies and services needed to protect the health, safety, and property of the Santa Cruz public. The information on this list allows us to quickly locate desperately needed resources. Because many businesses give us their nighttime phone numbers, we are able to obtain crucial supplies and services after normal business hours.

If you are interested in being a part of this list, please take a few minutes to fill out the form below, review the categories, and check any that apply.

We urge you to provide the manager’s or owner’s home address and phone number. Having information on how to contact a firm after hours greatly improves our emergency response. This information is kept confidential and used only in the event of serious life-threatening emergencies.

7.7.1. Please provide manager's or owner's name, home address, email address and phone number

7.7.2. By confirming this agreement, the vendor agrees to charge the City of Santa

Cruz a rate that is fair market value. The vendor also agrees to provide the

City of Santa Cruz with all available supplies, materials, equipment and/or services on a priority basis.

7.7.3. Emergency Resource List

Please download the below documents, complete, and upload.

• Emergency_Resource_List.pdf

7.8. Certifcation Submittals

Please submit the following with your bid

7.8.1. Vendor’s Aluminum Sulfate NSF 60 certification documentation* Upload NSF 60 certification here.

*Response required

7.8.2. Aluminum Sulfate certificate of analysis*

Upload Aluminum Sulfate certificate of analysis here.

*Response required

7.8.3. Aluminum Sulfate SDS*

Upload Aluminum Sulfate SDS here

*Response required

7.9. Delivery Days

7.9.1. Delivery Days- Delivery will be made _____ days after receipt of order. * *Response required

7.10. Acknowledgement

Please acknowledge the following

7.10.1. Acknowledgment of Addenda and Questions and Answers

In order to submit a bid, the vendor acknowledges that they have read all addenda, and questions and answers posted for this solicitation.

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