Limiting-Competition-under-SAT - 250th Army Birthday Festival - final_Redacted.pdf

CUI//SP-PROCURE

Control No: 25-MRCO-EAST-181

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Medical Readiness Contracting Office-East (MRCO-E), Belvoir Health Contracting Branch.

2. Description of Action:

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Order Number W91YTZ25PA037

☐ Blanket Purchase Agreement (BPA) Number_______________ ☐ Order/BPA# _______ against FSS Contract #_____ _________ ☐ Order #___________ against Multiple Award IDIQ Contract

Name or #______________ ☐ Order #_______ against a single award IDC Contract

☐ Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid

Funds: ☒ Operations & Maintenance, Army (OMA) ☐ Other Funds: ________

FY: ________

Name of Proposed Contractor(s) and Address:

Medical Faculty Associates, Inc 2150 Pennsylvania Ave NW STE 10-403 Washington, D.C. 20037-3201

(202) 741-2585

Brand Name Buy: ☐ Yes ☒ No

Controlled by: USAHCA CUI Category: SP-PROCURE Limited Dissemination Control: FEDCON POC: Jessie Hart Telephone:

Email: jessie.g.hart.civ@health.mil

Version – February 2017

3. Description of Services or Supplies: This requirement is for non-personal service(s) contract to provide Emergency Medical Services (EMS) in designated medical aid station(s), for the 2025 Army Birthday Festival, 12th Street Expressway, National Mall, Washington, DC, 20004, 11-15 June 2025. EMS will support the running of designated Basic Life Support (BLS) only for pre-festival set-up 11-13 June 2025 and designated both BLS and Advanced Life Support (ALS) aid station(s) for Birthday Festival, 14 June 2025, and BLS only for post-festival take down, 15 June 2025. These hours are subject to change depending on festival execution needs. The approximate number of personnel supported for this event assumed to be 10,000-15,000 participants and attendees. Contractors must pass a United States Secret Service background check to staff this event.

Item No Supplies / Services Quantity Unit Unit Price Amount 0001 Medical Services 1 Each

Period of Performance: 11 Jun 2025 to 15 Jun 2025 Total Value:

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. HQDA Headquarters Department of the Army (HQDA) G1 has a requirement for healthcare provider services specific to Advanced Life Support (ALS) and Basic Life Support (BLS) during the Army’s 250th Birthday Festival, National Mall, Washington D.C. The Medical Faculty Associates, Inc has been identified as the only source capable of providing the medical services with personnel previously screened by enhanced security requirements and capable of immediately providing the medical services for this event. Their past performance annotates recent and relevant EMS they have provided for various high visibility events for large crowd sizes within the Washington DC area with successful results. All healthcare providers such as Medical Doctors (MD), Emergency Medical Technicians (EMTs), Paramedics, and Registered Nurses (RNs) are licensed in Washington, DC. therefore, they meet licensure requirements in accordance with 10 USC 1094. In addition, they meet the credentialing requirements of the DHAPM 6025.13 Clinical Quality Management in the Medical Health System (MHS), volume 4 Credentialing and Privileging. The Army’s 250th Birthday has been designated as a National Special Security Event NSSE and as such, a United States Secret Service background check is required for all personnel. Medical Faculty Associates, Inc personnel have successfully passed the United States Secret Service background checks for other events. Additionally, they are able to provide personnel that can pass the List of Excluded Individuals and Entities (LEIE) Medicare /

Version – February 2017

Medicaid list and child background checks. During previous events they have provided patient tracking capabilities and managed patient records, to capture the patient care delivered appropriately which is critical to this mission.

b. Failure to award to Medical Faculty Associates, Inc, can be severe and life-threatening to participants and attendees due to the lack of a comprehensive medical support plan with properly trained, licensed, and vetted medical personnel who are familiar with events of this magnitude. The medical support is essential to ensure a safer environment for all attendees.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☒ do not apply due to the dollar threshold, ☐ apply and will be followed, or ☐ do not apply due to an exception at

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

☒ Action is NOT a brand name restriction and is under $250K, no posting required

☐ Action is a brand name restriction, under $25K, no posting required ☐ Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

☐ Action is a brand name restriction over $25K but will not be posted due to exception:

☐ FAR 6.305(f) ☐ FAR 8.405-6(b)(3)(iii)(A)

☐ FAR 8.405-6(b)(3)(iii)(B) ☐ FAR 8.405-6(b)(3)(iii)(C) ☐ FAR 16.505(a)(4)(iii(C)

7. Market Research: Market Research was initiated on 19 May 2025. FPDS-NG search involved a combination of keywords “parade, festival, Washington, medical, medic, ALS, and BLS”. Returning 4 results: Contract 33315624P00508418 awarded on 15 June 2024 awarded by the Smithsonian Institute contracting office in the amount of $19,470 to Medical Faculty Associates, Inc; Contract 33315623P00493246 awarded on 27 June 2023 awarded by the Smithsonian Institute Contracting Office in the amount of $22,000 to Medical Faculty Associates, Inc; Contract W91YTZ25P0004 awarded on 17 January 2025 awarded by the MRCO-East Contracting Office in the amount of $63,102.50 to Medical Faculty Associates, Inc; and Contract SAQMPD07M0753 awarded on 27 April 2007 awarded by the Department of State contracting office in the amount of $63,102.50 to Medical Faculty Associates, Inc.

GSA eLibrary schedule “621 I” titled “Professional and Allied Healthcare Staffing Services” was searched and there are mentions of EMT / Paramedics under schedule

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“621 I” with approximately 25 companies listed. A review of the price list shows the companies listed seem to focus on staffing services and none reviewed show examples of medical support for large scale public festivals in heightened security settings.

Sam.gov search involved a combination of keywords “parade, festival, Washington, medical, medic, Q523, ALS, and BLS”. The search functions on Sam.gov could not be properly refined to find listings that specifically mentioned medical support for large events.

In addition, the contracting office reviewed results of recent market research on similar or identical contracts for this requirement since 2022. Contract W91YTZ25P0004 issued by MRCO-East for the 2025 Presidential Inauguration was similar in nature but had an expanded coverage area for a parade. This contract was awarded to Medical Faculty Associates, Inc.

Market research indicates Medical Faculty Associates, Inc as the “only one responsible source” capable of providing the services with the enhanced security requirements specific to events on the National Mall in Washington, DC. Medical Faculty Associates, Inc is a is a not-for-profit organization but is listed as other than small business. Based on the estimated dollar value and in accordance with FAR 13.106-1(b), this requirement will be solicited from a single source. NAICS 621493, PSC Q523.

8. Other Facts: None

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Type Date:

Title:

Signa

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. FAR 15.403-1(a) states that certified cost or pricing data shall not be obtained for acquisitions at or below the simplified acquisition threshold. This is a commercial service and therefore is exempt from the requirement for certified cost or pricing data, FAR 15.403-1(c)(3)(i).

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the

Version – February 2017 availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typ Date Title Sign