Limiting-Competition_Lodging Meals_Redacted.pdf

Control No: 25-004

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: 410th Contracting Support Brigade (CSB), Regional Contracting Office (RCO)-Miami.

2. Description of Action: Lodging Services (lodging, food and beverage) requirement - Change of Command 2024 in US SOUTHCOM, Doral Florida.

Nature: New Requirement

Contract Vehicle: Purchase Order

Pricing/Contract Type: Fixed Price

Funds: TCA travel funds for FNs

FY: 2025

Name of Proposed Contractor(s) and Address:

Brand Name Buy: No

3. Description of Services or Supplies: The Commander of the United States Southern Command (USSOUTHCOM) is hosting the Change of Command 2024. Invited participants include MODs, CHODs, Police Commissioners, Senior representatives from various US, and international agencies. The event participants include Ministers, Chiefs of Defense, Police Commissioners and General Officers from most Caribbean Nations and the US, plus senior officers form Canada, France, and the UK. Additionally, national, and international senior government officials and executive members from various organizations will attend. The contractor shall provide lodging (approximately 192 contracted and self-paid room nights), and meals (approximately 310 meals, including breakfast).

Period of Performance: 5 - 8 November 2024

Total estimated Value:

4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited: An extensive search for hotels that can perform within the Period of Performance, that are near the Miami Airport, but within six miles or less from USSOUTHCOM and check all the logistic and security consideration necessary to host important dignitaries only yield the .

Control No: 25-004

After an extensive search we found the , also known as the Pullman Airport Hotel, to be the only venue within 6 miles of the Command and near the airport, that can deliver the high-quality services (in the form of lodging and meals), for a competitive price, that the government requires now. This full-service hotel can provide all necessary amenities in an elegant, pleasant and secure location. There were other hotels considered but they fail to provide the logistics, quality service and amenities required by the US Government. Other venues did not have a full-service restaurant, or an airport shuttle service, and in some cases the quality of the rooms was very inferior. Additionally, this venue is familiar with accommodating foreign visitors like the ones on the Commander’s guest list.

Not securing an exceptional venue like the to lodge these ministers and very high-level dignitaries could result in a serious lack of prestige and poor hospitality on part of the United States Government and SOUTHERN Command. This will be in direct contrast to the image the command is trying to achieve and in opposition to the prestige bestowed upon the SOUTHCOM Commanders when they are guest to our arears of responsibilities (AORs). This event will host our new CCDR, our SECDEF and CJCS and it is imprimitive that we host them in a safe, clean, high caliber hotel like the

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 does apply.

Requirement to post justification in accordance with FAR 13.105(c), action is NOT a brand name restriction and is under $250K, no posting required.

7. Market Research: Based on market research conducted by the JEVB team and previous acquisitions and visits to this this vendor, this requirement will be sole sourced to the

8. Other Facts: None

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon historical pricing on previous acquisitions of similar facilities in the metropolitan area of Miami Dade County. Cost methodology of US Government per diem tables and lodging rates has been applied.