Limited Sources Justification_Redacted.pdf

This Limited Sources Justification document details a non-competitive acquisition by the VA Pacific Islands Health Care System for the SendPro MailCenter 3000 and Relay 7000 from Pitney Bowes Global Financial Services LLC. The procurement is for mailroom equipment specifically designed to process high volumes of mixed mail and packages at high speeds, with Pitney Bowes identified as the sole manufacturer. The contract will be a base with four option years, spanning from 8/18/2025 to 8/17/2030, executed under the Multiple-Award Schedule Program.

Market research was conducted using various platforms including SBA, VetCert, SAM, GSA, and NAC, which confirmed Pitney Bowes as the exclusive provider of these specialized mail processing systems. The justification notes that no similar products or applicable contracts were discovered during the search, and the Rule of Two cannot be met. The procurement will be sole sourced through existing GSA Contract 47QSMA21D08R3, with the contracting officer determining the order represents the best value, as the pricing is fair and reasonable and only one vendor can provide the required equipment.