Limited Source Justification for DFAS VTC Support Services ( Redacted).pdf

Reset Form

FOR OFFICIAL USE ONLY - PROCUREMENT SENSITIVE - SOURCE SELECTION SENSITIVE Version 1.5 MAR 2020 Page 1 of 3

8/1/2020 - 7/31/2024

10 Mar 31, 2020

DFAS I&T IPS ZTDBB Telserservices

This effort is to acquire support services for DFAS' Cisco brand Video Teleconference (VTC) infrastructure. Work involved in the requirement includes configuration, installation, security hardening, and customer support for DFAS VTC infrastructure and large conference rooms. DFAS intends to establish a single Agency Blanket Purchase Agreement (BPA) with one (1) Cisco certified partner, and place project-specific Calls against the BPA as needed.

DFAS VTC infrastructure is Cisco brand and the contractor shall provide support services for the infrastructure. To avoid any warranty/ performance issues only Cisco or its certified partners can perform this requirements. A Cisco certified partner is required for the following reasons:

1. Specialization: Only Cisco certified partners posses approved resources with required expertise in Cisco brand DFAS VTC infrastructure to design and implement optimal solutions in this effort.

2. Personnel: Only Cisco certified partners posses approved resources and adequate staff volume to support five (5) DFAS primary sites located within the United States. These 5 sites are located in multiples time zones. Contractor must ensure adequate support availability throughout the various timezones.

3. Customer Support: Only Cisco certified partners posses approved resources to provide customer service support 24 hours per day/7 days per week/365 days per year for Cisco brand DFAS VTC infrastructure.

DEFENSE FINANCE AND ACCOUNTING SERVICE

Contract Services Directorate

3990 E. Broad Street Bldg. 21, Room 2B029

Columbus, OH 43213-1152

Justification And Approval For Other Than Full And Open Competition - Brand Name

FAR 8.4 - Federal Supply Schedules - Limited Sources

COMMERCIAL ITEMS (Brand Name)

Purchase Request #(s)

CONTRACTING ACTIVITY: DFAS Contract Services Directorate

1. REQUIRING ACTIVITY:

2. DESCRIPTION OF THE ACTION BEING APPROVED: Solicit a Brand Name requirement and award a Contract/Order.

3. DESCRIPTION OF SUPPLIES/SERVICES: This justification covers the acquisition of the following article(s):

The Required Delivery Date/PoP is: Estimated Value (include option): $ 975,000 Option(s)

4. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION:

5. RATIONALE JUSTIFYING USE OF CITED STATUTORY AUTHORITY

6. DESCRIPTION OF EFFORTS MADE TO SOLICIT OFFERS FROM AS MANY OFFERORS AS PRACTICABLE:

And closed on which resulted in responses from interested vendor(s)

An RFI was posted to determine the interested vendor base on

FAR 8.405-6(a)(1)(B) – Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

YES

Mar 17, 2020

1516745

FOR OFFICIAL USE ONLY - PROCUREMENT SENSITIVE - SOURCE SELECTION SENSITIVE Version 1.5 MAR 2020 Page 2 of 3

Ten (10) Cisco certified partners where identified from the RFI. Nine (9) out of the 10 are small business concerns, while one (1) is "other than small".

Agile1Tech Cellentia Information Technology Company Digital Consultants LLC Immersive Concepts, LLC. Liona Enterprises, Inc.

M.C. Dean, Inc.

Principle Information Technology Company Singhal & Company, Inc.

ThunderCat Technology, LLC Visual Systems Group Inc.

None

7. A SHORT DESCRIPTION OF RESULTS OF RFI/BETA.SAM.GOV POSTING, OR MARKET RESEARCH CONDUCTED OR A STATEMENT

OF THE REASON NONE OF THE ABOVE ACTIONS WERE CONDUCTED.

8. LIST OF THE SOURCES THAT EXPRESSED A WRITTEN INTEREST IN THE ACQUISITION.

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION:

10. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED.

DFAS has invested approximately $2.4 million in the Cisco VTC infrastructure over the years. This requirement will likely continue to be competed among Cisco certified partners since there is no guarantee that the investment will be recovered through competition with other brands. Market research revealed available vendors on GSA Schedule 70 who possess the required capabilities to perform the services, and the Contracting Officer expects to receive quotes from 2 or more small business Cisco certified partners who are small business concerns, therefore, this effort will be set-aside for competition among small business concerns.

FOR OFFICIAL USE ONLY - PROCUREMENT SENSITIVE - SOURCE SELECTION SENSITIVE Version 1.5 MAR 2020 Page 3 of 3

April Breck

11. DETERMINATION OF FAIR AND REASONABLE COST: The contracting officer will determine that the anticipated cost to the Government of the service/supplies covered by this justification will be fair and reasonable.

12. TECHNICAL/REQUIREMENTS REPRESENTATIVE CERTIFICATION:

I hereby certify that this justification is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify that this request is not the result of lack of advanced planning or a desire to expend funds while those funds are still available.

Technical Reviewer

Name: Title: Signature

Requiring Activity/Program Management Office Certification:

Name: Title: Signature

13. CONTRACTING OFFICER’S CERTIFICATION: I hereby certify that this justification is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge.

Title: Contracting Officer Name: Org. Code Signature

14. LEGAL SUFFICIENCY REVIEW(>SAT): OGC review completed per FAR 6.303-1

Name:

Signature

15. COMPETITION ADVOCATE REVIEW AND CONCURRENCE: (>$700,000)

Name:

Signature

System Manager David Banton

David Banton System Manager

ZECAB Jude Osudoh

Jon Houze