Lilongwe 2ndBPA JA KNOLL RP.pdf

January 17, 2025

SOLE SOURCE JUSTIFICATION FOR SIMPLFIED ACQUISITIONS

FAR Part 13.501(a)(1)(ii)

1. Identification of the agency and the contracting activity:

In accordance with Federal Acquisition Regulation (FAR) 13.501(a)(1) in accordance with 41 U.S.C. 1901 or the authority of 41 U.S.C. 1903, the Office of Acquisition Management proposes to award a BPA call to Knoll: 19AQMM19A0146 on the basis of other than full and open competition for design services at the U.S. Embassy in Lilongwe on behalf of OBO/PDCS/DE/ID. The total estimated cost is $788,519.14.

2. The nature and/or description of the action being approved.

Award new BPA contract to Knoll for ancillary furniture to be installed in the US. Embassy Lilongwe.

3. A description of the supplies or services required to meet the Department’s needs.

The requirement is to provide ancillary furniture such as tables, credenzas, and chairs throughout the chancery at the NEC for the US Embassy in Lilongwe, at a total cost of $788,519.14. This will allow the Office of OBO/PDCS/DE/ID to accomplish consistent design intent by maintaining an embedded base of product, and match workstation finishes and components. The sole source justification is the Contracting Office determined no other BPA vendor but Knoll could meet the need of this furniture procurement because the other BPA vendor, the Allsteel dealer, did not have properly secured personnel to work on the request for proposal at the time it was issued.

4. An identification of the statutory authority permitting other than full and open competition:

In accordance with Federal Acquisition Regulation (FAR) 13.501(a)(1) in accordance with 41 U.S.C. 1901 or the authority of 41 U.S.C. 1903.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the action require use of the authority cited.

The Contracting Office determined no other BPA vendor but Knoll could meet the need of this furniture procurement because the other BPA vendor, the Allsteel dealer, did not have properly secured personnel to work on the request for proposal at the time it was issued.

SBU - CONTRACTING AND ACQUISITIONS

6. A description of the efforts made to ensure that offers are solicited from as many potential sources as is practicable, include whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

The Contracting Office determined no other BPA vendor but Knoll could meet the need of this furniture procurement because the other BPA vendor, the Allsteel dealer, did not have properly secured personnel to work on the request for proposal at the time it was issued.

7. A determination by the contracting officer that the anticipated cost to the

Government will be fair and reasonable. Note: dollar amounts may not exceed statutory limitations for the commercial items test program identified in FAR

13.500.

The Contracting Office determines that the anticipated price(s) will be fair and reasonable based on BPA pricing. By signing the justification, the Contracting Officer makes a determination that the cost/price to the Government are expected to be fair and reasonable.

8. A description of the market research conducted (per FAR Part 10) and the results or a statement of the reason market research was not conducted.

Market research was done to award the BPA contracts.

9. Any other facts supporting the use of other than full and open competition such as:

N/A

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

11. A statement of any actions the agency will take to remove or overcome any future barriers to competition before any subsequent acquisition for the supplies or services required.

CERTIFICATIONS

TECHNICAL AND REQUIREMENTS CERTIFICATION AQM QA Plan

I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition.

SIGNATURE:

RheaMay Pura Date Director of Interior Design (Acting)

OBO/PDCS/DE/ID

CONTRACTING OFFICER CERTIFICATION AQM QA Plan

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

Charlotte Cameron Date Contracting Officer Office of Acquisition Management

(A/LM/AQM)

APPROVALS

Gary Clark Date Branch Chief Office of Acquisition Management

1/17/2024

Laquetta Smalls Contract Specialist

A/GA/AM/TSS 02/03/2025