Lift_Station_Communication_Improvement_(FEMA).pdf

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/plantcitygov

RFP Request for Proposals

26-051UM-RFP

Lift Station Communication Improvement (FEMA)

Request for Proposals Advertised October 15, 2026

Question Submission Deadline November 2, 2026, 2:00pm

Proposal Submission Deadline November 19, 2026, 2:00pm

Evaluation Committee Meetings (Non-

Mandatory)

Meeting 1: 12/01/2026 and Meeting 2: 12/15/2026

302 W Reynolds St, Plant City, FL 33563

Recommendation to the City

Commission

January 11, 2027

Lift Station Communication Improvement (FEMA)

26-051UM-RFP P a g e | 2

City of Plant City

RFP Request for Proposals

I. Project Summary II. Submittal Instructions

III. Respondent Responsibilities IV. City Rights and Procedures V. Scope of Services, Specifications, and Requirements

VI. Proposal Contents VII. Evaluation Criteria

VIII. Cost IX. Vendor Requirements & Acknowledgements

Attachments:

A - Federally Funded Subaward and Grant Agreement - Utilities Dept.

Communication Tower - Signed

B - 2026-10-15_Lift_Station_Communication_Improvement

C - LiftStation_Locations

D - LSMAP_Locations

E - LS_ConstructionTypes

F - SECTION012213_Measurement_and_Payment

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1. Project Summary

1.1. Project Summary

This project is intended to improve the reliability, resiliency, and operational performance of the

City of Plant City’s wastewater lift station communication network. The City operates 55 lift stations and seeks to modernize the existing Remote Terminal Unit (RTU) communication platform to support enhanced system visibility, operational efficiency, and long-term infrastructure resilience.

This project will be partially funded through a Federal Emergency Management Agency (FEMA) grant awarded by the Florida Division of Emergency Management (FDEM). All work performed, expenditures incurred, and project related actions shall be conducted in accordance with the terms and conditions of the Sub-Recipient Agreement Checklist HMGP contract no. H1319, attached.

NO VALUE

1.2. Submittal Deadline and Bid Opening

Bids may be received up to but not later than 2:00 pm local time on Thursday, November 19, 2026 via the City e-Procurement Portal located at https://procurement.opengov.com/portal/plantcitygov. The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of

Plant City strongly recommends completing your response well ahead of the deadline.

1.3. No Pre-Proposal Meeting

There is no pre-proposal meeting for this RFP.

1.4. Questions

Plant City Procurement Department is the only staff designated and authorized to answer questions about this RFP. Bidders may rely only on written responses or interpretations from the Procurement Department. Verbal and/or written responses given by other City staff in response to RFP questions shall not be binding on the City.

The deadline to submit questions is not later than 2:00 pm local time on Monday, November 2, 2026. Bidders should submit all questions regarding this bid via the City's eProcurement portal, located at https://procurement.opengov.com/portal/plantcitygov.

All answers to questions and addendums will be posted via the City's eProcurement Portal.

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Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to all questions.

2. Submittal Instructions

2.1. Submittal Location & Deadline

Bids may be received up to but not later than 2:00 pm local time on Thursday, November

19, 2026 via the City e-Procurement Portal located at https://procurement.opengov.com/portal/plantcitygov.

The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

The City of Plant City strongly recommends completing your response well ahead of the deadline.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

2.2. Valid Terms

Responses shall be valid for no less than 90 days from the date the City opens the responses.

2.3. Rejection

The City reserves the right to reject any or all responses at any time and for any reason or no reason. Responses submitted after the deadline shall be rejected. Fax, e-mail, or telephone bids shall be rejected. Responses that are incomplete, unbalanced, conditional, obscure, or which contain terms or additions not called for, alterations or irregularities of any kind, or which do not comply with the contract documents, if applicable, may be rejected at the sole discretion of the City.

2.4. Forms

Submittals shall be made as described and required herein. Required forms shall be signed by the company owner or other legally authorized individual(s).

2.5. Contract Term

The contract resulting from this Request for Proposals shall become effective upon execution by the City and shall remain in effect through May 28th, 2028.

2.6. Fee

Fees shall be firm for the initial term of this agreement.

2.7. Contract Documents

The Contract attached hereto is a draft of the Contract required by the City to award the project described in this Request for Proposals. It is the Respondent’s responsibility to review and understand the Contract. If the Respondent requires

26-051UM-RFP P a g e | 5 any modifications or additional terms and conditions to the Contract, they shall detail the desired changes and submit them under the Tab, clearly titled “Additional

Terms/Modifications”. That page then must be attached to the response form and submitted as part of the respondent’s proposal. Contract modification requests after the Request for Proposals has been submitted shall not be considered.

2.8. Licenses

The Contractor shall be properly licensed and qualified to perform all services included in the

Work. At a minimum, the Contractor shall hold, or utilize properly licensed subcontractors holding, all licenses required by law, including a Professional Engineer (PE) license for design services, when applicable. The Contractor shall also obtain and maintain any other licenses, permits, certifications, or approvals required by federal, state, or local law for completion of the

Project.

2.9. Insurance Requirements

In submitting a proposal the respondent affirms that if selected the following insurance will be provided as an attachment to their contract.

Workers’ Compensation Insurance: Awardee shall procure and maintain during the life of this contract Workers’ Compensation Insurance for all of its employees to be engaged in work on the Project under this Contract, and in case any such work is sublet, Contractor shall require the

Subcontractor similarly to provide Workers’ Compensation Insurance for all the Subcontractor’s employees to be engaged in such work unless such employees are covered by the protection afforded by Contractor’s Workers’ Compensation Insurance. In case any class of employees engaged in hazardous work on the project under this contract is not protected under the

Workers’ Compensation statute, Contractor shall provide and shall cause each Subcontractor to provide adequate insurance for the protection of such of its employees not otherwise protected.

Contractor shall indemnify and hold the City of Plant City harmless for any claim made by the

Subcontractor for Workers” compensation. Note: If Contractor claims to be exempt from

Workers’ Compensation Insurance, then a Certificate of Exemption from the State shall be produced upon request.

Comprehensive Liability and Property Damage Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Liability Insurance in an amount satisfactory to Owner, but not less than $300,000.00 for injuries, including accidental death, to any one person, and subject to the same limit for each person, in an amount not less than

$1,000,000.00, on account of one accident, and Property Damage Insurance in an amount not less than $1,000,000.00. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy.

Comprehensive Automobile Liability Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Automobile Liability Insurance in an amount of

$500,000.00. This insurance shall be maintained with an insurance company or companies

26-051UM-RFP P a g e | 6 licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy.

Subcontractor’s Comprehensive Liability and Property Damage Insurance: The Awardee shall require each of its subcontractors to procure and maintain during the life of their contract

Comprehensive Liability and Property Damage insurance coverage in amounts satisfactory to the contractor for its protection, with an insurance company or companies licensed to do business in the State of Florida.

Professional Liability Insurance: Awardee shall procure and shall maintain during the life of this contract and for a period of three (3) years after the Project is completed, Professional Liability insurance in the amount of $1,000,000 for Consultant’s errors and omissions, exclusive of defense costs. If policy provides coverage on a claims-made basis, such coverage must respond to all claims reported within at least three (3) years following the period for which coverage is required, unless a longer period is indicated in the Contract.

The certificate of insurance shall include as a certificate holder:

City of Plant City

Attn: City Manager

302 West Reynolds Street

Plant City, FL 33563

2.10. Indemnification

Section 1-15, Plant City Code, prohibits the City from indemnifying other parties to an agreement. Therefore, the City cannot indemnify respondents.

2.11. All-Inclusive Cost

Prices given by respondents shall include all costs associated with the product or service proposed.

2.12. Preparation & Submittal Expenses

The City shall not be responsible for any expense incurred by a respondent in reviewing, evaluating, preparing, or submitting a response. Respondents are solely responsible for the entire expense of responding to this solicitation.

2.13. Proposal Format

The respondent shall submit a proposal to the City meeting the minimum requirements identified. The requirements stated herein do not preclude the proposer from furnishing additional information as deemed appropriate. Submittal deviation from the minimum requirements stated herein may be cause for rejection from further consideration.

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2.14. Confidentiality

If a Respondent wishes to claim confidentiality on any information provided in their response, any/all such information must be submitted with the their original bid through the city's e-

Procurement system located at https://procurement.opengov.com/portal/plantcitygov.

2.15. Additional Services

The City may require additional goods and services outside the original scope for related services. The cost will be separately negotiated at the time of the request.

2.16. Contract Execution & Bid Bond

The selected bidder must sign and return the contract, any required bonds or letter of credit, insurance certificates, and all other required documents within 14 calendar days after the City sends the documents to the selected bidder. Once the City receives the signed contract and all other required documents back from the selected bidder, then the City’s authorized representative will sign the contract.

Failure to sign and return the contract and all other required documents within 14 calendar days may result in the City calling the bid bond or cashing the cashier’s check submitted by the selected bidder with its proposal; barring the selected bidder from consideration on future projects; or both. The City may then select another bidder to perform the work or provide the goods/services specified in this bid.

2.17. Payment and Performance Bond

If Payment and Performance Bond is required, it shall be for the amount of the contract. The contractor shall be responsible for recording the payment and performance bond before commencing the work, the contractor shall provide to the City Clerk a certified copy of the recorded bond. As required by 255.05, Florida Statutes, the City may not make any payments to the contractor until the City Clerk receives the certified copy of the recorded bond.

3. Respondent Responsibilities

Proposal Response:

A. Review Documents. Respondent must review all plans, specifications, and contract documents related to this RFP. Failure to review all plans, specifications, forms, contracts, addenda, or other documents shall not relieve Respondent from any obligations contained in this RFP or subsequent contracts with the City. Submittal of

Proposals shall serve as Respondent’s acknowledgement that it has reviewed and understood all of the RFP requirements and documents.

B. Fill-In Required Forms. Respondents submitting must accurately and completely fill-in the response forms included in the Vendor Requirements & Acknowledgements

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Section. Respondent must submit those forms along with other documents listed in this section and elsewhere in this RFP. Authorized signatures must be included on forms/documents. Incomplete or missing forms/documents may result in rejection of

Respondent’s submittal.

C. Legal Requirements. Respondents are required to comply with all provisions of federal, state, county and local laws, ordinances, rules and regulations that are applicable to the services being solicited in this bid. A respondent’s lack of knowledge shall in no way be a cause for relief from responsibility, nor shall it constitute a cognizable defense against the legal effects thereof.

Submittal of a response shall constitute the respondent’s affirmation that they are familiar with and shall comply with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services. No plea of misunderstanding shall be considered on account of the respondent’s ignorance thereof. If a respondent believes provisions in the solicitation are contrary to or inconsistent with any law, ordinance, or regulation, then the respondent shall promptly report those provisions in writing to the City.

Performance Requirements:

A. Unauthorized Alien(s)

The vendor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The City shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the

Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the City. As part of the response to this solicitation, the successful firm will complete and submit the attached form “AFFIDAVIT

CERTIFICATION IMMIGRATION LAWS.”

Employers may avail themselves of a program by the U.S. Immigration and Customs

Enforcement called E-Verify. E-Verify is an Internet-based system operated by U.S.

Citizenship and Immigration Services (USCIS), part of the Department of Homeland

Security (DHS), in partnership with the Social Security Administration (SSA). E-Verify is currently free to employers. E-Verify provides an automated link to Federal databases to help employers determine employment eligibility of new hires and the validity of their

Social Security numbers.

If your company wishes to avail themselves of this program, you can register online for

E-Verify at http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify which provides instructions for completing the registration process. At the end of the http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify

26-051UM-RFP P a g e | 9 registration process, you will be required to sign a Memorandum of Understanding

(MOU) that provides the terms of agreement between you as the employer, the SSA, and DHS. An employee who has signatory authority for the employer can sign the MOU.

Employers can use their discretion in identifying the best method by which to sign up their locations for E-Verify. To find out more about E-Verify, please visit E-Verify |

USCIS or contact USCIS at 1-888-464-4218.

B. Schedule of Subcontracting- Respondents who will be subcontracting any portion of the work shall state name, address and service discipline of proposed sub-contractor. The

City reserves the right to accept or reject any proposed sub-contractor. Sub-contractor changes or additions during the performance of the resulting contracts for the RFP shall require prior approval by the City’s representative.

C. Certification. Proposals in response to this RFP shall be deemed as Proposer’s certification that it has fully considered all factors associated with this RFP, including any addenda.

D. Sworn Statement on Public Entity Crimes. A person or affiliate as defined in Section

287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a

Contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a Contract with a public entity for the construction or repair of a public building or public work; may not submit responses, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a Contract with any public entity; and may not transact business with any public entity in excess of $25,000 for a period of 36 months following the date of being placed on the convicted vendor list.

Respondents must fill out and sign the form titled “SWORN STATEMENT UNDER

SECTION 287.133(3) (A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.” Failure to do so may disqualify the bid.

E. Maintain an adequate staff of qualified personnel.

F. Ensure that all work meets all current federal, state, and local laws, regulations, and ordinances applicable to the work.

G. Cooperate fully with the City in the scheduling and coordination of all phases of the work

H. Report the status of the work to the City upon request and hold pertinent data, calculations, field notes, and records open to the inspection of the City and its authorized agents at any time.

I. Perform any additional work required for a particular change order approved by the City.

J. Have approval from the City in writing prior to commencement of any change order.

https://www.uscis.gov/e-verify https://www.uscis.gov/e-verify

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K. Agree that all data, reports, specifications, ordinances, and other work products collected or developed by the Respondent will become the property of the City without restrictions or limitations and shall be made available at any time upon request to the

City.

L. Not subcontract, assign or transfer any work under any continuing contract, or work order with the City without the written approval of the City. Except as otherwise required by law, Respondents shall provide copies of any records related to continuing contracts solely at the cost of reproduction.

4. City Rights and Procedures

4.1. Authorized Representative

The City Manager (or designee) is the City's authorized representative on this project.

4.2. Response Evaluation

The City will assemble a committee to evaluate responses. City may require Respondents to make presentations, to attend meetings, or to provide additional information in order to better understand the responses and /or Respondent’s capability to complete the work.

4.3. Rejection

The City reserves the right to reject any or all responses at any time and for any reason.

Responses submitted after the deadline shall be rejected. Mailed, fax, e-mail, or telephone responses shall be rejected. Responses which are incomplete, conditional, obscure, or which contain terms or additions not called for, or irregularities of any kind may be rejected at the sole discretion of the City.

4.4. Award

Selection committee will evaluate the proposals. Selection will be made on the basis of collective scores of the evaluation committee.

Contracts with prices that are not greater than $50,000 may be awarded by the City Manager.

The City Commission makes the final decision regarding award or rejection of contracts that are greater than $50,000.00.

4.5. Notice of Award

Upon evaluation of the proposals and when selection has been made, the Procurement

Department will issue a Notice of Intent to Award to the selected awardee(s).

4.6. Waiver of Irregularities

The City may waive informalities or irregularities that, in the City’s sole opinion, do not materially affect a Respondent’s submittal.

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4.7. Verification of Contractor’s Capability

The City will verify Proposer’s ability to complete the work specified in this RFP. Verification may include evaluating Proposer’s:

A. Prior project experience (particularly ones similar to this project size/scope).

B. Financial resources.

C. Licenses and certifications.

D. Equipment, machinery, and/or facilities.

E. Background & references.

F. Litigation history involving similar work.

4.8. Notice to Proceed

After the contract resulting from this RFP has been fully executed, a Purchase Order will be issued and a Notice to Proceed given by the authorized City representative.

4.9. Termination for Convenience

The City, at its sole discretion, reserves the right to terminate the contract resulting from this

RFP upon thirty (30) calendar days written notice. Upon receipt of such notice, the vendor shall not incur any additional costs under the contract. The City will be liable only for reasonable costs incurred by the vendor prior to notice of termination. The City will be the sole judge of

“reasonable costs”.

4.10. Termination for Cause

The City reserves the right to terminate the contract resulting from this RFP, in part or in whole, or effect other appropriate remedy in the event the vendor fails to perform in accordance with the terms and conditions stated in the contract. The City further reserves the right to suspend or debar the vendor in accordance with the City’s policies and procedures. The vendor will be notified by letter of the City’s intent to terminate. In the event of termination for cause, the City may procure the required goods or services from any source and use any method deemed in its best interest. All re-procurement cost will be borne by the vendor.

4.11. Revocation of Award

If the City discovers that the Respondent has misrepresented anything in their response or that the Respondent, in the City’s opinion, is no longer reasonably capable of performing the work as proposed, the City may revoke the award at any time. The Procurement Department will issue the revocation in writing to Respondent.

The City reserves the right to award the contract to the next highest ranked Respondent if the highest ranked Respondent fails to fulfill the contractual obligations.

5. Scope of Services, Specifications, and Requirements

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Lift Station Communication Improvement

5.1. Scope of Work

The City of Plant City is soliciting qualified contractors to provide engineering design and implementation services for a comprehensive communication system upgrade for 55 wastewater lift stations. The selected contractor will develop a complete system design and furnish fully pre-configured, pre-packaged communication assemblies for each lift station. The scope includes deployment of a new cellular-based communication network, replacement or integration of communication hardware, and all necessary configuration to ensure seamless connectivity with the City’s SCADA system.

The contractor shall deliver a turnkey solution that meets the City’s expectations for performance, reliability, and redundancy, while supporting future scalability and system expansion. All work must be consistent with FEMA grant requirements, emphasizing system hardening, operational continuity, and improved disaster resilience.

Field Remote Terminal Unit (RTU) components shall be able to be replaced without programming. Installation must be performed by a licensed electrical contractor. System startup shall be performed by an employee of the system supplier.

This scope of Work supersedes the Scope of Work listed in the FEMA grant. The work not listed in the FEMA grant will be locally funded.

5.2. Warranties

The Contractor shall warrant all materials and labor furnished under this Contract for a minimum period of two (2) years from the date of City acceptance. During the warranty period, the Contractor shall, at no additional cost to the City, promptly repair or replace any defective materials, equipment, or workmanship discovered or reported. Any applicable warranty period shall commence only upon formal acceptance of the Work by the City. The Contractor shall perform all Work in full compliance with the manufacturer’s warranty requirements and in accordance with all applicable repair manuals and procedures.

6. Proposal Contents

Update the Proposal Contents Section as needed for your RFP.

Tab 1: Letter of Transmittal

Tab 2. Experience and Qualifications

Provide evidence of the practical knowledge, experience, and credentials of the Proposer as it relates to the requirements of this RFP. Also provide any specialized training and/or certifications for the type of services requested. Provide prior project experience, particularly ones like this project size/scope.

The proposal should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this engagement is to be performed, the number and nature of the professional staff to be employed in this engagement on a full—time

26-051UM-RFP P a g e | 1 3 basis, and the number and nature of the staff to be so employed on a part—time basis. If the proposer is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified and the firm that is to serve as the principal auditor should be noted, if applicable. The firm is also required to submit a copy of the report on its most recent external quality control review, with a statement whether that quality control review included a review of specific government engagements. The firm shall also provide information on the results of any federal or state desk reviews or field reviews of its audits during the past three (3) years. In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with state regulatory bodies or professional organizations.

The firm should list separately all engagements within the last three years, ranked on the basis of total staff hours for the specific engagement (i.e., audit, management advisory services, other). For each engagement, the firm should indicate the scope of work, date, engagement partners, total hours, the name and telephone number of the principal client contact.

Tab 3. Ability to Furnish the Required Services

Provide sufficient information to document the Proposer’s understanding of the magnitude of the project based on the full requirements contained within this RFP. Provide in detail evidence that the Proposer has the knowledge to accomplish these requirements with the least impact to

City staff and budget.

The proposal should set forth a work plan, including an explanation of the audit methodology and audit approach to be followed while performing the services. The proposals of the engagement should include:

A. Proposed segmentation.

B. Level of staff to be assigned to each proposed segment.

C. Type and extent of analytical procedures to be used.

D. Approach to be taken to gain and document an understanding of the City's internal control structure.

E. Approach to be taken in determining laws and regulations that will be subject to audit test work.

F. Approach to be taken in selecting audit samples to test compliance.

G. Approach in working with staff.

H. Identification of anticipated potential audit problems and the approach with staff to resolve.

Tab 4. Ability of Personnel

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Provide detail on the size and capability of the Proposer’s workforce. This should include administrative and management as well as the workforce that will be onsite. Provide resumes for all key employees.

The firm should identify the principal supervisory and management staff, including engagement partners, managers, other supervisors, and specialists, who would be assigned to the engagement and indicate whether each such person is licensed to practice as a certified public accountant in Florida. The firm also should provide information the government auditing experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this audit. The firm should provide as much information as possible regarding the number.

7. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience and Qualifications

Provide evidence of the practical knowledge, experience, and credentials of the Proposer as it relates to the requirements of this

RFP.

Also provide any specialized training and/or certifications for the type of services requested. Provide prior project experience, particularly ones like this project size/scope.

• Provide three (3) similar project experiences in

Florida within the ten (10) years period.

• Key project individuals including resumes and organizational chart for the project.

• Relevant certification and licenses.

Points Based 20

(20.3% of Total)

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2. Ability to Furnish the Required

Services

Project Understanding and

Proposed Solution

• Brief write-up of the

Contractor’s proposed RTU solution, how system downtime will be minimized, general work sequencing, how it will meet City requirements, and any special features.

• Listing of all major hardware components to be supplied. Provide the proposed solution detail cutsheet or specification.

• Presents Remote

Communication Protocol and Functionality. Provide a video no longer than

10-minutes showing operation of the proposed solution including the following:

o Showing installation and configuration of the RTU controller.

o Operation of the remote alarm notification system.

o Replacement of an RTU controller. SCADA configuration

Points Based 35

(35.5% of Total)

26-051UM-RFP P a g e | 1 6 o Any additional features or differentiators of the proposed system.

Video is to be uploaded in the Vendor questionnaire section of the proposal submittal.

• Provide the Communication system maintenance and responsibility.

o Description of standard control functions.

o Description of how to replace and reconfigure a controller.

o Proposed communications network type and protocol to be used.

• The City will not consider any solution that relies on proprietary software, special-purpose hardware, restricted-access platforms, or any technology that limits the City’s ability to operate, maintain, expand, or competitively procure future components of the lift station communication system. All proposed hardware and software must be openly available, commercially supported, and interoperable with industry-standard

26-051UM-RFP P a g e | 1 7 equipment and protocols.

Solutions requiring vendor-specific licensing, unique firmware, or non-standard interfaces that create long-term dependence on a single manufacturer will be deemed non-responsive.

3. Project Schedule

The proposer shall provide an anticipated baseline schedule for completing all work associated with the Lift Station Communication

Improvement.

The schedule will be evaluated based on, but not limited to:

• Logical sequencing of work activities.

• Realistic durations and critical path identification.

• Identification of key milestones, mobilization, installation phases, testing, and commissioning.

• Strategies to mitigate long-lead items.

• Demonstrated supplier commitments or confirmations.

• Minimization of service disruptions to lift station operations.

Points Based 25

(25.4% of Total)

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4. Cost

Proposer shall provide an all-inclusive annual cost based on the

Scope of Services, Specifications and Requirements provided herein.

The City will be accepting electronic submissions of the bid via the City's eProcurement system.

• Provide unit prices for items that may be optional at lift station locations, such as a separate RTU enclosure and wiring to the existing pump control panel, level transmitters, power monitors, or any other necessary items. Please include a breakdown of material and labor costs.

• Submit any proposed value add-on items or value deduct items to be considered.

• Submit standard rate sheet for Contractor maintenance staff with rates valid for two years after project final completion for continued maintenance support.

Points Based 18.5

(18.8% of Total)

8. Cost

The Bid Submission includes two pricing tables:

Table 1 – Lift Station Communication Materials (Site-Specific) provides itemized material pricing for the communication panels required at each individual lift station site.

Table 2 – Wiring and Labor (Project-Wide) provides pricing for the applicable wiring, labor categories, and associated hours for the project as a whole, including all lift station sites.

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Bidders shall complete all applicable line items in both tables.

TABLE 1: LIFT STATION COMMUNICATION MATERIALS (SITE-SPECIFIC)

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization / Demobilization 1 LS

2 LS-001 RTU Material Only (panel) 1 EA

3 LS-002 RTU Material Only (panel) 1 EA

4 LS-003 RTU Material Only (panel) 1 EA

5 LS-004 RTU Material Only (panel) 1 EA

6 LS-005 RTU Material Only (panel) 1 EA

7 LS-006 RTU Material Only (panel) 1 EA

8 LS-007 RTU Material Only (panel) 1 EA

9 LS-008 RTU Material Only (panel) 1 EA

10 LS-009 RTU Material Only (panel) 1 EA

11 LS-010 RTU Material Only (panel) 1 EA

12 LS-011 RTU Material Only (panel) 1 EA

13 LS-012 RTU Material Only (panel) 1 EA

14 LS-013 RTU Material Only (panel) 1 EA

15 LS-014 RTU Material Only (panel) 1 EA

16 LS-015 RTU Material Only (panel) 1 EA

17 LS-016 RTU Material Only (panel) 1 EA

19 LS-018 RTU Material Only (panel) 1 EA

21 LS-020 RTU Material Only (panel) 1 EA

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Line Item Description Quantity Unit of

Measure Unit Cost Total

22 LS-021 RTU Material Only (panel) 1 EA

23 LS-022 RTU Material Only (panel) 1 EA

24 LS-023 RTU Material Only (panel) 1 EA

25 LS-024 RTU Material Only (panel) 1 EA

26 LS-025 RTU Material Only (panel) 1 EA

27 LS-026 RTU Material Only (panel) 1 EA

28 LS-027 RTU Material Only (panel) 1 EA

29 LS-028 RTU Material Only (panel) 1 EA

30 LS-029 RTU Material Only (panel) 1 EA

31 LS-030 RTU Material Only (panel) 1 EA

32 LS-031 RTU Material Only (panel) 1 EA

33 LS-032 RTU Material Only (panel) 1 EA

34 LS-033 RTU Material Only (panel) 1 EA

35 LS-034 RTU Material Only (panel) 1 EA

36 LS-035 RTU Material Only (panel) 1 EA

37 LS-036 RTU Material Only (panel) 1 EA

38 LS-037 RTU Material Only (panel) 1 EA

39 LS-038 RTU Material Only (panel) 1 EA

40 LS-039 RTU Material Only (panel) 1 EA

41 LS-040 RTU Material Only (panel) 1 EA

42 LS-041 RTU Material Only (panel) 1 EA

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Line Item Description Quantity Unit of

Measure Unit Cost Total

43 LS-042 RTU Material Only (panel) 1 EA

44 LS-043 RTU Material Only (panel) 1 EA

45 LS-044 RTU Material Only (panel) 1 EA

46 LS-045 RTU Material Only (panel) 1 EA

47 LS-046 RTU Material Only (panel) 1 EA

48 LS-047 RTU Material Only (panel) 1 EA

49 LS-048 RTU Material Only (panel) 1 EA

50 LS-049 RTU Material Only (panel) 1 EA

51 LS-050 RTU Material Only (panel) 1 EA

52 LS-051 RTU Material Only (panel) 1 EA

53 LS-052 RTU Material Only (panel) 1 EA

54 LS-053 RTU Material Only (panel) 1 EA

55 LS-054 RTU Material Only (panel) 1 EA

56 LS-055 RTU Material Only (panel) 1 EA

58 LS-056 RTU Material Only (panel) 1 EA

64 Bond and Insurance 1 LS

65 Master Communication Equipment

/ Data Management

1 LS

TOTAL

TABLE 2: LABOR (PROJECT-WIDE)

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Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Field Technician I HR

2 Field Technician II HR

3 Field Technician III HR

4 Supervisor/Foreman HR

5 HMI/PLC/SCADA Engineer HR

TOTAL

9. Vendor Requirements & Acknowledgements

9.1. Proposal Submittal*

*Response required

9.2. Statement of E-Verify Requirements Compliance*

By confirming, I, the duly authorized representative/agent of the firm I am representing for this bid hereinafter referred to as Successful Respondent, by this Affidavit attest to the following:

The Successful Respondent acknowledges that Section 274A of the Immigration and

Nationalization Act and other relevant provisions of law prohibit the employment of unauthorized aliens; that the U.S. Department of Homeland Security has established an E-Verify

System that allows employers to verify employee eligibility in an efficient manner; and that the

Office of the Governor of the State of Florida has issued Executive Order 11-116, encouraging public agencies not under the control of the Governor to include as a provision of contracts for the provision of goods or services a requirement that contractors and subcontractors utilize the

E-Verify System to verify employee eligibility. Successful Respondent hereby affirms and agrees that Successful Respondent is in compliance and shall at all times comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens. Successful Respondent shall verify the eligibility of its current and prospective employees utilizing the U.S. Department of Homeland Security’s E-Verify System during the term of this Agreement. Successful Respondent shall include in all contracts with subcontractors related to this Agreement a provision requiring the subcontractor to comply with

Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens and to verify the employment eligibility of all the subcontractor’s current and prospective employees using the U.S. Department of Homeland

Security’s E-Verify System. The Successful Respondent shall maintain records showing its compliance with the requirements of this paragraph, and shall provide copies of all such records to the City upon request. Failure to comply with any requirement of this paragraph shall

26-051UM-RFP P a g e | 2 3 constitute a breach of this Agreement for which the City may immediately terminate the

Contract without penalty. In the event of such breach or termination, the Successful

Respondent shall be liable to the City for any costs incurred by the City as a result of the breach.

IN ACCORDANCE WITH § 837.06, FLA. STAT., SUCCESSFUL RESPONDENT

ACKNOWLEDGES THAT WHOEVER KNOWINGLY MAKES A FALSE STATEMENT IN

WRITING WITH THE INTENT TO MISLEAD A PUBLIC SERVANT IN THE

PERFORMANCE OF HIS OR HER OFFICIAL DUTY SHALL BE GUILTY OF A

MISDEMEANOR OF THE SECOND DEGREE, PUNISHABLE AS PROVIDED IN § 775.082

OR § 775.083, FLA. STAT.

☐ Please confirm

*Response required

9.3. Sworn Statement Under Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes*

Please download the below documents, complete, and upload.

• SWORN_STATEMENT_PURSUANT_TO...

*Response required

9.4. Drug-Free Workplace Statement*

By confirming, the respondent, in accordance with Florida Statute 287.087 hereby certifies that the firm they are representing for this bid does the following:

Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the Drug-Free statement.

Notify the employees that as a condition of working on the commodities or contractual services that are under bid, employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or no lo contendere to, any violation of Chapter

1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

https://government-project.s3.us-west-2.amazonaws.com/70287/0d72c055-04df-4d41-bbbf-f0ee62e3c12c_SWORN_STATEMENT_PURSUANT_TO_SECTION_287_-_Plant_City.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GXEKRKBU%2F20261015%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261015T180508Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAkaCXVzLXdlc3QtMiJHMEUCIGC0dA4LkN8NVspSg3%2BC%2FzoJYOLsl6ZuR1oV8nsnaJahAiEAo4x2LszqCqnJr6EU7gTQaQBRbPQSXohB%2F6REkvU7lI4qlQUI0f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDCzDT1mZww51FFiRfyrpBN5SB0joSJLZE%2Fr1EdT%2FX5zasEowzPfMORZwr4ljGdSy8sCn74E4KwvLoGz2IYrPlup%2Fu%2FiKImsyCPS2nZewaF4DiXG2pVQXGzdImGaso6BC03EtcCnLjR7nL2sqVWYzIjXui4rdYiEjecgzSMm1iY895xplOgBxFz%2BUqPDpsUedro%2FaFvSuG6Vfh2KROXciaL2UZvcuUcEvJQEl7feF0VMt7fDpniqOYpfeuqgiZBwXa5xLpr6aRYe2qG1t6W6Auewa693F6e0m4awYECCrd28rYD8fPq4n0IgbEbTUmE%2FDh3qNHiMmZOK1ZBUbhH0LT6KfO%2FQahdSU4Dh41lYDXJfqk%2FTsN4YS1P6%2FvW4c03JGL6nc%2BhgkhbtrKgwMP6VnjLuif2V78hy72tagYqPWCen%2BIR%2FcOLjnsM9AQ%2FOXVmgcFTNNd0X1XQe9Mf69fmTdWeammUjuaR9IYTzICYKinvSpAlMhh1iY%2F7GyBdD0S0nTbbkATLjZJLnGKbVX74T8OiXz38LUV8hIx6%2FfEr2oz3ICGqarESJj1u4FuEbwK%2BNUrFcYpz6ClDPysDOgNqwhKTBANHm0GOr2W4EcLSiGXlsdYsHCnawn1oOLWMVhTp2g1ufjHHuoTLCtoPWx6tirh5Rb80NHx3YifxdSYgBet%2Fq4zBJrLsD5SRpQhFAcn89ZZflij4Oa%2FrvLNZ9f5v5ppG3hK4MAToEL6FaH7%2F0EWOMeq32sgYxNNX%2FRPhaDuBztZTcXUVzM%2BAfbo83Ad0sTJ8imdF74fIjfFfVBd543QUaI8nsEJIQPdqBuVmVzSUtGeUV0NRzXxG5zMMr8w9YGOpkBB4tq7c7%2FH7KRGIvu1rlVGxYBC49purrNXBJGFlfwdf1AKG3oxgpn3T0x8X94XgDlFVUj2CrK3GRD4GMVAeWYyUkKPCez1sagcbAibEWlJGXhJ%2FsrozyQw%2BU1RgDOhtiJ5qlkvWq6XPucJtKln42eepMiS3eOjEegE4NnaV1FvSqCsnmv6GAHwI0OxB0Z52ZpWqtxyXFBYuFG&X-Amz-Signature=1c704d2314eea3f998b12774fb4ef1625c505fcf2e96dd6326cdae52af852f58&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SWORN_STATEMENT_PURSUANT_TO_SECTION_287_-_Plant_City.pdf%22&x-id=GetObject

26-051UM-RFP P a g e | 2 4

Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this business complies fully with the above requirements.

☐ Please confirm

*Response required

9.5. Public Records Act/Chapter 119 Requirements*

By confirming, the successful respondent agrees to comply with the Florida Public Records Acts to the fullest extent applicable, and shall, if this engagement is one for which services are provided by doing the following:

A. Successful Respondent shall keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service;

B. Successful Respondent shall provide the public with access to such public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes or as otherwise provided by law;

C. Successful Respondent shall insure that public records that are exempt or that are confidential and exempt from the public record requirements are not disclosed except as authorized by law; and

D. Successful Respondent shall meet all requirements for retaining public records and transfer to the public agency, at no cost, all public records in possession of the

Successful Respondent upon termination of the contract and shall destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the City.

The parties agree that if the Successful Respondent fails to comply with a public records request, then the City must enforce the contract provisions in accordance with the contract and as required by Section 119.0701, Florida Statutes. Notwithstanding any other requirement herein stated, the Successful Respondent shall comply fully with the requirements of Florida

Statutes 119.0701.

☐ Please confirm

*Response required

9.6. Non-Collusion Statement*

By confirming, the respondent attests that:

26-051UM-RFP P a g e | 2 5

A. He/she is the representative of the firm, the respondent that has submitted the attached response.

B. He/she is fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting such solicitation.

C. Such solicitation is genuine and is not a collusive or sham solicitation.

D. Neither the said respondent nor any of its officers, partners, owners, agent representatives, employees or parties in interest including this affiant, has in any way, colluded, conspired, or agreed, directly or indirectly, with any other respondent, firm or person, to submit a collusive or sham response in connection with the Agreement for which the attached response has been submitted or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by

Agreement or collusion or communication or conference with any other responder, firm or person to fix the price or prices in the attached solicitation or of any other respondent, or to fix any overhead, profit or cost element of the proposed price or the proposed price of any other responder, or to secure through any collusion, conspiracy, connivance or unlawful Agreement any advantage against the City of Winter

Park, Florida, or any person interested in the proposed Agreement.

E. The price or prices quoted in the attached response are fair and proper and are not tainted by any collusion, conspiracy, or unlawful Agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties of interest, including affiant.

☐ Please confirm

*Response required

9.7. No Contact Clause*

By confirming, the respondent agrees to abide by the City's "No Contact Clause" and understands that violation of this policy shall result in disqualification of their proposal/submittal.

The City of Plant City has established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Proposals) issued by the City through the City Procurement Division.

The period commences when the procurement document is received and terminates when the

City Commissioners, City Manager, or their designee, approves an award.

When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/respondents and members of the City

Commissioners, the City Manager, City employees or members of the Approved Review

26-051UM-RFP P a g e | 2 6

Committee. All questions or requests for information regarding the solicitation must be directed to the designated Procurement Representative listed in the solicitation.

Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Procurement Manager or his appointed representative. It shall be the Procurement Manager’s decision whether to consider this information in the decision process.

Any attempt by a vendor/respondent to influence a member or members of the aforementioned shall be grounds to disqualify the respondent from consideration during the selection process.

☐ Please confirm

*Response required

9.8. Conflict of Interest*

For purposes of determining any possible conflict of interest, all bidders/responders, must disclose if any Plant City Commissioner(s), employee(s), is also an owner, corporate officer, agency, employee, etc., of their business.

Indicate either “yes” (a City employee, elected official is also associated with your business), or

“no”.

☐ Yes

☐ No

*Response required

When equals "Yes"

9.8.1. Conflict of Interest Dislcosure*

If yes, give person(s) name(s) and position(s) with your business.

*Response required

9.9. Affidavit Certification Immigration Laws*

The City Of Plant City will not intentionally award City contracts to any contractor who knowingly employs unauthorized Alien Workers, constituting a violation of the employment provisions contained In 8 U.S.C. Section 1324 A(E) {Section 274a(E) of The Immigration And

Nationality Act (“INA”).

The City Of Plant City may consider the employment by any contractor of unauthorized Aliens a violation of Section 274a(E) of the INA. Such violation by the recipient of the employment provisions contained in Section 274a(E) of the INA shall be grounds for unilateral cancellation of the contract by the City Of Plant City.

By confirming, bidder attests that they are fully compliant with all applicable immigration laws

(Specifically to the 1986 Immigration Act and subsequent amendments).

☐ Please confirm

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