Lifeguard Management Services for Aquatic Fac.pdf

REQUEST FOR

PROPOSAL

FOR

Lifeguard Management Services for Aquatic Facilities 2025–2030

RFP 2025-001

Issue Date: January 23, 2025

Due Date: February 24th, 2025

Notice to Bidders The City of Douglasville invites qualified firms to submit proposals for lifeguard management services for the aquatic facilities at Jessie Davis Park. This RFP outlines the scope of services required, submission instructions, and evaluation criteria. The contract term is five (5) years, with an option for renewal based on satisfactory performance.

Proposals must be submitted in PDF format via Bidnet Direct (https://www.bidnetdirect.com ) no later than 4:00 PM EST on February 24th, 2025. Late submissions will not be accepted.

https://www.bidnetdirect.com/georgia/cityofdouglasville

GENERAL INFORMATION AND

BACKGROUND

Purpose of the RFP

This Request for Proposal (RFP) seeks qualified organizations to provide comprehensive lifeguard management services for the aquatic facilities located at Jessie Davis Park. Services will include staffing, safety management, training, and maintenance in alignment with industry best practices and municipal standards.

Background

The City of Douglasville is currently undertaking a major renovation of Jessie Davis Park, funded by a $25 million General Obligation Bond approved in 2021.

Renovations are expected to be completed by Winter 2025, with the aquatic facilities opening for the Spring/Summer 2025 season. The facility includes a 139,000-gallon outdoor pool and splash pad designed to support various community programs, including swimming lessons, water aerobics, and recreational activities.

Historically, lifeguard services were managed in-house by the Parks and Recreation Department. However, following a comprehensive Master Plan, the City has opted to outsource these services to enhance operational efficiency and service quality.

Scope of the Contract

The awarded contract will span from Spring 2025 to Winter 2030, with the option for a five-year renewal. The City reserves the right to terminate the contract for subpar performance.

Scope of Services and Deliverables Aquatic Facility Details

• Facility: Jessie Davis Park Aquatic Center

• Features: Outdoor pool (139,000 gallons) and splash pad.

• Peak Capacity: 350 individuals.

• Operating Season: Memorial Day to Labor Day.

Programs Offered

1. Swim lessons

2. Water aerobics

3. Open swim sessions

4. Rentals and private events

Lifeguard Responsibilities

The awarded contractor shall:

• Provide trained and certified lifeguards (minimum certifications: Lifeguard Training, CPR for the Professional Rescuer, First Aid). Certification proof must be submitted before operations commence.

• Implement a 15–20-minute rotation schedule with adequate staffing based on pool usage.

• Conduct monthly in-service training for lifeguards, meeting or exceeding certification standards.

Facility Maintenance Responsibilities

The contractor shall ensure the cleanliness and safety of the pool and surrounding areas, including:

• Daily cleaning and disinfecting pool decks, restrooms, and bathhouses.

• Regular pool maintenance, including vacuuming, brushing, and backwashing.

• Weekly cleaning of stainless steel, windows, starting blocks, and lifeguard stands.

• Providing and maintaining safety equipment such as rescue tubes and backboards.

Note: Cleaning supplies and first aid materials must comply with OSHA standards and be approved by the city.

City-Provided Resources

The city will provide:

• Pool furniture (loungers, chairs, umbrellas).

• Janitorial supplies (soap, toilet paper, trash liners).

• Pool chemicals and related equipment.

• Security for facility.

PROCUREMENT PROCESS AND INFORMATION

A. Request for Proposal Documents

All RFP documents are available in electronic format at Bidnet Direct www.bidnetdirect.com.

B. Availability of Request for Proposal

The RFP is open to all qualified candidates and is available free of charge.

C. Request for Information All requests for information and clarifications regarding this project shall be submitted on Bidnet Direct (www.bidnetdirect.com) no later than February 0724th, 2025 at 4:00 PM EST. Questions and answers will be issued in the form http://www.bidnetdirect.com/ of an addendum to all interested and will be available on Bidnet Direct (www.bidnetdirect.com). It is the proposer’s responsibility to check the website for any addenda issued for this RFP.

D. Communication From the issue date of this (RFP) solicitation until a successful proposer is selected and announced, proposers are forbidden to communicate about this solicitation or this Project for any reason with any members of the City of Douglasville administration and government, except for submission of questions as instructed in the RFP, or during the pre− proposal conference, or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer. If additional assistance is needed, please contact Alyssa Gordon – Senior Accounting Specialist at gordona@douglasvillega.gov.

Estimated Timeline

Action Item Points

RFP Issued January 23, 2025

Question Deadline February 7th, 2025

Proposals Due February 24th, 2025

Submittal Date and Information All bids must be submitted electronically in 1 PDF file via Bidnet Direct (www.bidnetdirect.com) no later than 4PM EST on February 24th, 2025.

Electronic submittals must include a reference to RFP 2025-001 Lifeguard Management Services for Aquatic Facilities. No bids will be accepted after the deadline and will not be considered for award with no exceptions.

1. It is the sole responsibility of the Proposer to assure delivery by the specified deadlines to the correct location; the City cannot accept responsibility for incorrect or late deliveries, regardless of reason.

2. A list of firms submitting responsive Proposals will be available on Bidnet Direct (www.bidnetdirect.com) website after the stated deadline.

3. Every proposal shall include price for all labor. Proposals may not be withdrawn for a period of 60 days after the due date for receipt of http://www.bidnetdirect.com/ mailto:gordona@douglasvillega.gov proposals.

4. All proposals must be accompanied by a Certificate of Insurance to include General Liability Insurance with limits of no less than $1 million per occurrence and $2 million aggregate, and a general liability umbrella policy with a limit of no less than $1 million aggregate; and Worker’s Compensation coverage as provided by Georgia law. All insurance policies shall be written by surety companies with an overall A.M. Best rating of A− (Excellent) or better, and which is listed in the U.S. Treasury Circular 570, and which are licensed to do business in the State of Georgia. Said policies shall provide for jurisdiction and venue in Douglas County, Georgia, for resolution of any disputes.

5. Proposals may be withdrawn by written or email request, provided such withdrawals are received prior to the time and date of the bid closing.

Prior to beginning services, Contractor shall present a Liability Insurance Certificate naming the City of Douglasville as an Additional Insured.

6. All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The City is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the City. Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until the final award.

7. The City of Douglasville reserves the right to waive all technicalities, formalities, or irregularities in bids. The City may reject the Bid of any vendor that has previously failed to perform properly or complete contracts of a similar nature to the City of Douglasville on time.

Proposal Response Proposals must include the following:

1. Firm name, address, and contact information.

2. Overview of qualifications and relevant experience.

3. Detailed project approach, including a proposed timeline and staffing plan.

4. Cost proposal, including a breakdown of labor.

5. References (minimum of three).

6. Required certifications (e.g., Georgia E-Verify Compliance).

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

Criteria Points

Understanding of the project scope 30

Management and technical approach 25

Relevant qualifications and experience 20

Cost proposal 20

References 5

Total Points 100

General Conditions

• The City reserves the right to accept or reject any or all proposals.

• Proposals must remain valid for 60 days following submission.

For questions or clarifications, submit inquiries via Bidnet Direct by February 7th, 2025, at 4:00 PM EST.

BIDDER hereby submits this Bid as set forth above:

Bidder:

(typed or printed name of organization) By:

(individual’s signature) Name:

(typed or printed) Title:

(typed or printed) Date:

(typed or printed) If Bidder is a corporation, a partnership, a limited liability company, or a joint venture, attach evidence of authority to sign.

Attest:

(individual’s signature) Name:

(typed or printed) Title:

(typed or printed) Date:

(typed or printed) Address for giving notices:

Bidder’s Contact:

Name:

(typed or printed) Title:

(typed or printed) Phone:

Email:

Address:

BIDDERS’ DISCLOSURE STATEMENT

All bidders should be aware that the Project is a public project, and the City is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, the City of Douglasville shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal, you intend to make for this project, you must include a Disclosure Statement with your submittal which answers the following specific questions:

1. Describe any business transactions occurring within the prior two years between your firm and the City of Douglasville.

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to the City of Douglasville, within the prior one-year period.

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with the City of Douglasville.

This Disclosure Statement should be dated and signed by an authorized signer for the bidder and submitted with the Bidder’s submittal.

Name of Firm

Authorized Signature Date

Printed Name and Title of Authorized Agent

Georgia Security and Immigration Compliance.

Compliance with the requirements of O.C.G.A. 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 are conditions of this contract. Contractor certifies that it has the following number of employees (check one appropriate box):

_____500 or more employees, or

_____100 or more employees, or

_____fewer than 100 employees, as identified in O.C.G.A. 13-10-91. In the event the Contractor employs or contracts with any subcontractor(s) in connection with this contract, the Contractor will secure from the subcontractor(s) such subcontractor(s’) indication of the employee-number category applicable to the subcontractor. The contractor’s compliance with the requirements of O.C.G.A. 13-10-91 and Rule 300-10-1-.02 is attested by the execution of the contractor affidavit as shown in Rule 300-10-1-.07, or a substantially similar contractor affidavit, which document is attached to this Contract, and is a part of this Contract.

In the event the Contractor employs or contracts with any subcontractor(s) in connection with this contract, the Contractor will secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit shown in Rule 300-10-1-.08 or a substantially similar subcontractor affidavit, and maintain records of such attestation for inspection by the City at any time. Such subcontractor affidavit shall become a part of any contractor/subcontractor agreement.

CONTRACTOR AFFIDAVIT AND AGREEMENT REGARDING GEORGIA SECURITY AND

IMMIGRATION COMPLIANCE.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of

Douglasville has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Douglasville, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01- .08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Douglasville at the time the subcontractor(s) is retained to perform such service.

Company ID Number: EEV/Basic Pilot Program* Authorization Date

Name of Contractor Name of Project

Name of Public Employer

Signature by Authorized Officer or Agent Date

Printed Name of Authorized Officer/Agent of Contractor

Title of Authorized Officer/Agent of Contractor

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE ___ DAY OF ______________________, 20____

Notary Public

My Commission Expires: ________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U. S.

Citizenship and Immigration and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

CERTIFICATION FORM

I, , being duly sworn, state that I am (title) of (firm) and hereby duly certify that I have read and understand the information presented in the attached bid and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for bids is full, complete and truthful.

I further certify that the bidder and any principal employee of the bidder have not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the bidder has not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the bidder is not now under consideration for suspension or debarment from any such agency.

I further certify that the bidder has not in the immediately preceding five years been defaulted in any federal, state or local government agency contract, and further, that the bidder is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the bidder acknowledges, agrees and authorizes, that the City of Douglasville may, by means that the City of Douglasville deems appropriate, determine the accuracy and truth of the information provided by the bidder and that the City of Douglasville or their agents may contact any individual or entity named in the RFB for the purpose of verifying the information supplied therein.

I acknowledge and agree that all the information contained in the RFB is submitted for the express purpose of inducing the City to award a contract.

A materially false statement or omission made in conjunction with this bid is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this bid thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the bid to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A.

§16-10-20, 18 U.S.C. §§1001 or 1341.

Signature

SWORN AND SUSCRIBED BEFORE ME

This (day) of (month), 20 (year)

NOTARY PUBLIC SIGNATURE

My Commission Expires:

NOTARY SEAL

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