Library Gable Roof Replacement scope.pdf

City of Edgerton, Wisconsin Department of Public Works

Request for Bids

Library Gable Roof Replacement

The City of Edgerton, Wisconsin is soliciting bids from Contractors interested in removing and replacing the gable roofs at the City Library.

Interested Contractors shall provide the city with a bid using the attached form which includes information regarding the firm’s experience, references, equipment to be used and proposed schedule.

The proposal shall also include a completed and fully executed Bid Form.

All proposals may either be provided in hard copy enclosed within a sealed envelope and clearly labeled "Library Roof Replacement” or emailed to hmoser@edgerton.wi.gov by the deadline noted below:

Deadline for receipt of proposals is 2:00 p.m. Thursday, February 22, 2024

Interested parties should contact:

City of Edgerton 12 Albion St Edgerton, WI 53534 Call 608-884-3341 or email hmoser@edgerton.wi.gov

The City of Edgerton reserves the right to contract with the Bidder that has been determined to be in the best interest of the City after full consideration of cost, schedule and overall value.

The City of Edgerton also reserves the right to reject any or all Bids and the right to adjust the schedule as may be required due to weather conditions.

mailto:hmoser@edgerton.wi.gov mailto:hmoser@edgerton.wi.gov

Important Bidder Information

Contractors are requested to plan to visit the library roof prior to bidding.

Each Bid shall be submitted on the attached bid form furnished by the City of Edgerton

Scope of Work

The project consists of the removal of approximately 6,500 square feet of existing roofing materials, including asphalt shingles, underlayment’s, roof edgings, flashings, accessories and related components. Contractor shall inspect the roof deck for damage and proper ventilation and notify the owner of any damage or deterioration. Upon inspection, related repair of the roof deck and proper ventilation confirmation, the contractor shall install ice and water surface treatment three feet each side of valleys and three feet upwards from warm edge of exterior wall at perimeter; install 30 pound underlayment throughout roof; install all new roof edge, flashings, accessories and related components with matching lot number architectural composite shingles and related accessories with minimum 50 year commercial warranty and 10 year full replacement coverage by CertainTeed, Owens Corning, GAF or equivalent manufacturer.

Contractor shall be a manufacturer certified installer and shall complete all warranty submittals and provide owner with factory warranty. Installer shall protect facility against moisture intrusion during project and repair any and all damage related to the project.

Contractor shall provide protection at building and surrounding area, including protection of plantings, trees, shrubs, and turf areas. Contractor shall clean all materials and debris related to the project and provide adequate receptacles for materials. Staging areas, interruptions and loud work shall be coordinated with the owner. In the event hazardous materials, including asbestos containing materials are discovered the contractor shall be certified to properly remove and dispose of any and all materials including providing proper documentation of disposal.

References Contractors must provide a list of three (3) municipal/commercial roof replacements projects completed within 30 miles of the City of Edgerton that have gone through a minimum of three winters. List should include facility representative contact information.

Equipment

Equipment used in the performance of this work shall be subject to the approval of the Municipal Services

Director and maintained in optimum working condition at all times. The Contractor shall have ready access to sufficient back-up equipment that can be utilized in the event of equipment breakdown.

Traffic Control

The Contractors shall be required to provide their own traffic control measures. Said measures shall insure that traffic interruptions are minimal and that the public receives sufficient information and directions to pass and proceed safely through the work areas.

The setup shall include but not be limited to road signs, safety vests, and flaggers where necessary, and traffic cones. The selected Contractor shall employ all measures and procedures of safety and traffic control applicable by local, state, and/or federal laws during the performance of services.

The selected Contractor will be held responsible for all damage to the work from vehicles, motorcycles, bicycles, pedestrians, and animals or any other cause due to lack of adequate controlling devices.

Coordination

All work on the library shall be coordinated through the office of the Municipal Services Director.

The Contractor shall have an on-site supervisor or foreman available to direct operations. This supervisor or foreman will report to the Municipal Services Director regarding any problems encountered, resolution of corrective actions, provide daily progress reports and coordinate the next day's activities.

Defective Work The City will provide a Department of Public Works staff person to observe the operation and confirm proper procedure. Should the Contractor fail to maintain an effective level of performance, the City of Edgerton reserves the right to terminate the contract.

In the event the work performance of the selected Contractor is unsatisfactory, the selected Contractor will be notified by the Municipal Services Director or his designee and be given five (5) working days to correct work, and unreasonable delay in the performing of corrections may be grounds for termination of the selected Contractor.

Payment:

Price will include all labor and materials including traffic control for the project. Payment will be made within 30-days of receipt of the submission of a completed invoice for the services billed in writing, with approval signoff of the Municipal Services Director or his designee. Payment of each invoice shall automatically release any lien that the invoice may have provided against the City. Payment will be made only for actual work performed and accepted in accordance with the contract.

Any scheduled item of work to be done and materials to be furnished may be increased, decreased, or omitted by the Municipal Services Director or his designee, and no claim for loss, anticipated profits, or costs incurred in anticipation of work not ultimately performed will be allowed due to such increase or decrease.

Safety:

All activities under this Contract shall be executed in accordance with all applicable Federal, State and

Local safety regulations. All workers of the selected Contractor shall be properly trained in safe operation of tools and equipment assigned to them for their use and shall be provided with proper safety and protective gear.

Schedule Considerations:

The roof replacement work can begin after award anticipated to be March 4, 2024 and must be completed no later than May 15th, 2024.

Library Gable Roof Replacement Bid Form

A certificate of insurance will be required from the successful contractor prior to beginning work.

Proposed schedule of work: _______________________________________________________

ITEM COST

MOBILIZATION $

REMOVAL OF EXISTING ROOF $

INSTALLATION OF NEW ROOF $

TOTAL PROJECT COST $

Printed Name ________________________ Title ______________________

Date ______________________________

Name of Firm

Type of Company Sole Proprietor Partnership Corporation

Street Address

City, State, Zip code

Phone number Email address

ROOF REPLACEMENT REFERENCE SHEET

Municipality/Business: ____ Contact: ___________________________

Address: ______________________________________________________________________

City, State, Zip: ________________________________________________________________

Telephone: _______________ Fax: _______________ E-Mail: ______________________

Municipality/Business: ____ Contact: ____________________________

Municipality/Business: ____ Contact: ____________________________