Liability_Claims_Adjusting_Services_RFP_-_Pre-bid_Meeting-20260824_130016-Meeting_Recording.mp4

This is a pre-bid meeting recording for a Request for Proposal issued by Sacramento County's Department of Personnel Services Risk Management Office for comprehensive liability claims adjusting and administration services. The County seeks a qualified third-party administrator to manage its self-insured liability program, encompassing end-to-end claims administration for approximately 750 new claims annually, 96 new litigated claims per year, and 1,391 open claims. Services include investigations, reserve analysis, litigation management, settlement negotiations, payment processing, subrogation and recovery, legal administration, and regulatory reporting. Proposals are due October 2, 2026, with contract commencement on July 1, 2027, and a three-year term through June 30, 2030. The County has included options to extend the contract for up to three additional years at its discretion.

Qualified bidders must hold a California licensed adjusting firm license, maintain an office within Sacramento County or within 35 miles of the County Administration building, and demonstrate at least 10 years of experience administering claims for California public entities. The principal adjuster must have a minimum of 10 years' experience with California public entities including law enforcement and employment practices claims, while additional adjusters require a minimum of five years' experience. Cost proposals should be submitted on both a time and expense basis and a flat fee basis, with attorneys' fees and allocated expenses remaining the County's responsibility. Insurance requirements include commercial general liability of $2 million per occurrence, professional liability of $2 million, cyber liability of $2 million, automobile liability of $1 million, and workers' compensation with statutory limits. The County is self-insured with a $2 million self-insured retention for general liability and maintains excess coverage through PRISM up to $35 million. Evaluation criteria weight overall responsiveness at 15 points, qualifications and technical capability at 20 points, approach and methodology at 30 points, conformance to RFP expectations at 10 points, and relative cost at 25 points.