LHA Code of Ethics.pdf

This document is a Code of Ethics established by the Lowell Housing Authority in December 2013, applicable to all Board Members, officials, agents, employees, and professional consultants employed by the organization. The policy establishes standards of conduct governing financial interests, conflicts of interest, and procurement practices. The Code prohibits improper conduct by any official or employee, including restrictions on accepting gifts or compensation intended to influence decisions and prohibits the Authority from contracting with or purchasing goods or services from board members, employees, or their immediate family members without prior written consent from the State Ethics Commission, the Department of Housing and Urban Development, and the Department of Housing and Community Development. The policy additionally prohibits rental assistance payments for units owned by board members, officials, employees, or their immediate family members.

The Code further restricts employees involved in bid solicitation, proposal evaluation, and procurement administration from having any direct or indirect financial interest in selected firms, contracted properties, materials, or services for a period of one year following their involvement. Employees in violation of the established standards face disciplinary action as determined by the Executive Director. All new employees receive this Code of Ethics at the time of hire, with annual distribution to existing staff, and new Board Commissioners receive the document prior to the inception of their term. Employees and Board Members are required to sign an acknowledgment confirming their review and understanding of the policy, with a copy placed in their personnel file.