LEXI_BAA Attachment 7_Vol2_Cost.docx

Source Selection Information – See FAR 2.101 and 3.104 HR001120S0056 Lexi Program BAA Volume 2: Cost Volume Template

No page limit is specified for the Cost Volume. Information incorporated into the Cost Volume which is not related to cost will not be considered.

All pages shall be formatted for printing on 8-1/2 by 11 inch paper with 1-inch margins and font size not smaller than 11 point. Font sizes of 8 or 10 point may be used for figures, tables, and charts. Submissions must be written in English. The Cost Volume must be in .pdf, .odx, .doc, .docx, .ppt, .pptx, .xls, or .xlsx formats. Spreadsheet files must be included as a separate file in the full proposal package.

The Government requires that proposers use the provided MS ExcelTM DARPA Standard Cost Proposal Spreadsheet in the development of their cost proposals. This customized cost proposal spreadsheet is provided as Attachment 6 to this solicitation. All tabs and tables in the cost proposal spreadsheet should be developed in an editable format with calculation formulas intact to allow traceability of the cost proposal. This cost proposal spreadsheet should be used by the prime organization and all subcontractors. In addition to using the cost proposal spreadsheet, the cost proposal still must include all other items discussed below that are not covered by the editable spreadsheet. Subcontractor cost proposal spreadsheets may be submitted directly to the Government by the proposed subcontractor via e-mail to the address in Part I of this solicitation. Using the provided cost proposal spreadsheet will assist the Government in a rapid analysis of your proposed costs and, if your proposal is selected for award, speed up the negotiation and award execution process.

Source Selection Information – See FAR 2.101 and 3.104

HR001120S0048 Volume 2 1 HR001120S0056 Volume 2 4

[PRIME ORGANIZATION LOGO]

HR001120S0056 Office-wide BAA Volume 2: Cost Volume

Proposal Title

Proposer Organization

Technical Area(s)

Proposer Reference Number, if any

Address:

Telephone:

Email:

Address:

Telephone:

Email:

Place(s) of Performance

Period(s) of Performance

Months

Organization:

Organization Type:

Year 2: $ Year 3: $ Year 4: $ Total: $

Data Universal Numbering System (DUNS) number[endnoteRef:1] [1: The DUNS number is used as the contractor identification code for all Government procurement-related activities. Go to http://fedgov.dnb.com/webform/index.jsp to request a DUNS number (may take at least 1 business day). ]

Taxpayer identification number (TIN)[endnoteRef:2] [2: See https://www.irs.gov/individuals/international-taxpayers/taxpayer-identification-numbers-tin for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Commercial and Government Entity (CAGE) code[endnoteRef:3] [3: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. See BAA Section VI.B.2 for further information.]

Administration Office POC at Defense Contract Management Agency (DCMA)[endnoteRef:4] or Office of Naval Research (ONR)[endnoteRef:5], if known [4: https://pubapp.dcma.mil/CASD/CasdSearch.do.] [5: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx.]

Name:

Address:

Telephone:

Audit Office POC at Defense Contract Audit Agency (DCAA)[endnoteRef:6], if known [6: http://www.dcaa.mil/Home/Locator?title=Locator]

Name:

Address:

Telephone:

Date Proposal was Prepared

Proposal Validity Period (minimum 120 days)

Cost Summary [Provide the total program, per phase (Phase I (Base); Phase II (Option); and Phase III (Option)), and task. Additionally, the required Attachment 6 DARPA standard cost proposal spreadsheet requires that all proposed costs for this program be broken down by Technical Area (1, 2, and 3) and Track (1 and 2).]

Cost Details [Provide the cost details for categories 1-10 broken down by the following:

· Phase, TA, and Track

· Contractor fiscal year

· Month]

1. Direct Labor [Provide individual labor categories or persons, with associated labor hours and direct labor rates. If selected for award, be prepared to submit supporting documentation to justify labor rates. (i.e., screenshots of HR databases, comparison to NIH or other web-based salary database);]

2. Materials and Supplies [Provide an itemized list which includes description of material, quantity, unit price, and total price. If a material factor is used based on historical purchases, provide data to justify the rate.

For Equipment and Materials, include a sanitized list.]

3. Equipment [Provide an itemized list of all proposed materials including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase.] For Equipment and Materials, include a sanitized/unclassified list.

4. Animal Use Costs [Provide an itemized list of all materials, animal purchases, and per diem costs, associated with proposed animal use; include documentation supporting daily rates.]

5. Travel [Provide an itemized list of travel costs to include purpose of trips, departure and arrival destinations, projected airfare, rental car and per General Services Administration approved diem, number of travelers, number of days); provide screenshots from travel website for proposed airfare and rental car, as applicable; provide screenshot or web link for conference registration fee and note if the fee includes hotel cost. Conference attendance must be justified, explain how it is in the best interest of the project. Travel and labor for prime and subcontractor security personnel to support all required security support functions as well as program meeting, support test planning and execution, site surveys, development of test plans and support documentation, and security support at test sites. Travel and labor for prime contractor oversight of subcontractors, to include one site visit within 90 days of contract award, and at least one visit per year. Plan for two (2) DARPA program review meetings per phase.]

6. Other Direct Costs (ODCs) [Provide an itemized breakdown with costs. Backup documentation and/or a supporting cost breakdown is required to support proposed costs with a unit price over $5,000. An explanation of any estimating factors, including their derivation and application, must be provided. Please include a brief description of the proposers’ procurement method to be used.]

7. P2 Working Group (P2WG) [Provide cost associated with the establishment and execution of a P2WG to develop P2 documentation, implement and monitor effective integration of protection requirements into technical objectives, and provide quarterly updates during QPRs on status of risks and countermeasures.]

8. Other Security Costs [Unique security requirements and solutions, such as the required Program Protection Implementation Plan (PPIP) deliverable (See Attachment 8 Volume 3 template), not identified elsewhere in this volume.]

9. Consultants [Provide executed Consultant Agreement that describes work scope, rate and hours.]

10. Indirect Costs [Include, as applicable, fringe benefits, overhead, General and Administrative (G&A) expense, and cost of money.]

11. Itemization of Subcontracts All subcontractor cost proposal documentation must be prepared at the same level of detail as that required of the prime.

12. Itemization of Information Technology [Provide an itemized list of information technology (IT) purchases (including a letter stating why the proposer cannot provide the requested resources from its own funding).]

13. Summary of Funding by Month [Provide a summary of total program costs by for each phase.]

14. Summary of Tasks with Animal or Human Use [Provide a list and summary of all tasks that encompass animal or human use.]

15. Cost-Sharing [Provide the source, nature, and amount of any industry cost-sharing. Where the effort consists of multiple portions which could reasonably be partitioned for purposes of funding, these should be identified as options with separate cost estimates for each.]

16. Pricing Assumptions [Identify pricing assumptions that require incorporation into the resulting award instrument (e.g., use of Government Furnished Property/Facilities/Information, access to Government Subject Matter Expert(s), etc.).]

17. Forward Pricing Rate Agreement [Identify Forward Pricing Rate Agreement, DHHS rate agreement, other such approved rate information, or such documentation that may assist in expediting negotiations.]

18. Cost-type Contract DCAA document [Provide the DCAA document approving the cost accounting system for proposers with a Government acceptable accounting system who are proposing a cost-type contract.]