LeveeRiprap_Scope~2.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: January 22, 2020 File# 1-21-012

LOCATION: Rice Lake State Fish & Wildlife Area

PROJECT TITLE: Levee Stabilization – Material Acquisition

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as IDNR, manages a large portion of the Rice Lake SFWA for waterfowl habitat during the annual migration. As part of a US Army Corps of Engineers’ Habitat Improvement Project, large earthen berms were constructed to act as a pump discharge channel. The orientation of the berms allows for wind and wave action to cause erosion which deters the viability of vegetative growth. As a result, the IDNR needs to place stone riprap as a deterrent. This solicitation shall provide the quantity of riprap stone needed to deter the continued erosion caused by high water events.

SCOPE OF WORK:

The approved low bidder shall provide, deliver and stockpile the materials, identified within the material specification section, to the location specified. The stockpile location is located approximately two (2) miles south of Banner, Illinois, off Dyke Road, near the Slim Lake area of the site. The stockpile location is illustrated on the attached aerial photo(s).

ATTACHMENTS:

The following documents are attached in Bidbuy:

1) Aerial photo illustrating stockpile locations 1 and 2.

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Product Specifications:

All specified materials shall be purchased at an IDOT approved material supplier and in accordance to the IDOT Specifications. Stone specifications will be in accordance with Section 1005.01 of the IDOT Standard Specifications for Road and Bridge Construction, adopted January 1, 2016.

· Stone Riprap: Amount required: 1,100 Ton. All riprap stone shall be Gradation RR4, Quality A B. Project Instructions and Notes:

The stone shall be delivered and stockpiled in an area previously used for such purpose, see attached map in Bidbuy. Site personnel shall provide specific delivery instructions when the deliveries are being undertaken. The low bidder is required to contact the site superintendent a minimum of 48 hours prior to delivery. Any material that is unable to be stockpiled at this location shall be off loaded at another location, approximately 200 yards south, in an area identified by site staff.

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

C. Project Requirements:

1) Prevailing Wage Rates This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at https://www2.illinois.gov/idol/laws-rules/conmed/pages/rates.aspx. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

6) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

7) Specified Materials Bids shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

8) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

9) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

11) Bid Submittal Bids shall be submitted electronically in BidBuy.

13) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, SHALL

BE DIRECTED TO Steve Hayden steve.hayden@illinois.gov