LetterheadQuoteOct07.rtf
RTF text file 19 KB Posted
- Attached to
- Printing, Letterhead Statioary
- Solicitation number
- RFQ - 18P - 07100900000000000297
- Issued by
- Kennebec County, Maine
About this file
This Scope of Work document outlines a one-year letterhead stationery printing contract for the State of Maine, effective November 1, 2007 through October 31, 2008. The contract encompasses the printing of standard white, 8.5" x 11" letterhead stationery in various finishes using either Reflex Blue or Black ink. The vendor must adhere to a standardized format supplied by the State upon contract award and use recycled stock materials. All orders will be placed through Delivery Orders (DOs) created in AdvantageME for Master Agreements, with orders of $5,000 or less emailed directly by using agencies to the vendor as PDF files, while larger orders require Division of Purchases approval and encumbrance before transmission. Delivery must occur to various locations throughout Maine within five business days of receiving camera-ready copy, with the majority of deliveries directed to the Augusta area.
Pricing for the contract must be inclusive of all shipping and delivery charges, with vendors required to submit a completed pricing spreadsheet indicating unit prices and delivery timeframes. The State of Maine mandates vendor acceptance of the State Procurement Card as a payment method with no additional surcharges permitted regardless of payment method, and reserves the right to reject bids from vendors unwilling to accept this condition. Vendor billing must reference the corresponding DO number on all invoices, with payment processed directly to vendors by state agencies. Standard packaging is required for all deliveries, and pricing is to be calculated based on camera-ready copy provided by the State.
Text of this file
LETTERHEAD STATIONARY CONTRACT
11/1/07 – 10/31/08
Scope: To establish a one-year Contract to cover the printing of Letterhead Stationary for the State of Maine.
Contract Period: November 1, 2007 through October 31, 2008
Ink Colors: Reflex Blue or Black ink only.
Stock: All Letterhead stock is white, 8-1/2” x 11”, but is provided in different finishes as stated on the attached spreadsheet to be priced accordingly. All stock is to be recycled. There is a standardized format requirement for State Letterhead, and format will be supplied to vendor upon award.
Packaging: Standard packaging required.
Contract Pricing: Price is to be based on camera ready copy.
Ordering Procedure: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.
Delivery: To be delivered to various locations throughout the state. The majority of all orders will be delivered to the Augusta area. All shipping and delivery charges are to be included in the price.
Delivery is to be made within 5 work days from receipt of copy.
Billing: Vendor to bill all agencies directly referencing DO number on all invoices.
Procurement Card: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.
Vendor Instructions for Response: Vendor to download attached spreadsheet, fill in required information, and re-attach spreadsheet to response by the due date and time indicated. Detailed instructions for filling out the spreadsheet are also attached.
Vendor must submit a price of “0.00” in the unit price and fill in the delivery days on the electronic response.
Other files
| File | Type | Posted |
|---|---|---|
| Instuctions for spreadsheet.doc | DOC document | |
| LetterheadSpreadsheet.xls | XLS spreadsheet | |
| Clauses Extenison Overrun 3.doc | DOC document | |
| Conditions and Instructions to Bidders.doc | DOC document |
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