Letter to Quoters.pdf

U.S. Department of Justice

Federal Burea u of Priso ns

Federal Correctional Complex

Low Security Correctional Institution

P.O. Box 999

Butner, North Carolina 27509

9/25/2020

RE: 15BI 0620Q20000034

Federal Bureau of Prisons

Federal Correction Complex, Butner, North Carolina Dear

Quoters:

The Federal Bureau of Prisons, Federal Correctional Complex Butner (FCC), NC, has a requirement for the acquisition of Retubing one boiler. All work performed under this solicitation will be at the

FCC, Butner, NC.

In submitting quotes, vendors should consider all information provided herein. Please carefully follow all instruction locate d in the solicitation package concerning the content, format and submission of quotes.

All potential quoters are advised that the solicitation includes the clause FAR 52.212-4 for

Commercial Items which at, paragraph (t) requires al l contractors doing business with the Federal

Government to be registered in the SYSTEM FOR AWARD MANAG EMENT (SAM) database at www.sam.gov. Quoters should include their Data Universal Number System (DUNS) number in the their quotes. The Contracting Officer will verify the potential awardee's registration in the SAM database of the prior to award. Failure to complete the registration procedure outlined in this clause may result in elimination from consideration for award.

A pre-quote conference and site visit is scheduled for Oct 8. 2020 at 9:30 a.m. Eastern Standard

Time at the. If you plan to attend the site visit, you must contact Justin Burroughs at

919 -575- 3900 ext. 5161 or at jxburroughs@bop.gov by COB Oct 02. 2020.

A pre-quotation conference and site visit are scheduled for October 08, 2020 @9:30 AM local time at FCC Butner Training Center.

This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation) However, all offerors are urged to attend.

http://www.sam.gov/ mailto:jxburroughs@bop.gov

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to FCC Butner no later than 2:00 PM on October 2, 2020, fax or email to Mr. Justin Burroughs, jxburroughs@bop.gov or fax 919- 575-4806. For questions on filling out the NCIC form, contact Mr. Justin Burroughs @ 919-575-3900.

The forms must include a cover letter indicating they are for the Replace Boiler Tubes project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for

NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact

Any questions relating to the solicitation after the closing of the pre- quotation conference/site visit shall be sent to Justine Burroughs/Davitta Williams, Contracting Officer, via email at d11williams@bop.gov no later than 2:00PM on October 15, 2020. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

Quotes shall be received on or before Oct 26, 2020, at 2:00 p.m. Eastern Standard Tim e and quotes shall be submitted in writing to the following address:

Federal Bureau of Prisons

Federal Correctional Complex

Old NC Hwy 75

Butner NC, 27509

Attn: Davitta Williams, Lead Contract Specialist

Mailed and hand-carried quotes must be delivered to the Contract Specialist at the ad dress shown above no later than the time specified as the deadline for receipt of quotes. The official point of receipt for hand-carried proposals will be the front lobby area of the Low Security Correctional

Institution (LSCI) at the address above. PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION

OTHER THAN THE ONE LISTED ABOVE. Quotes received after the deadline will be handle d in accordance with FAR 52.212-l(t). Emailed quotes will be accepted in pdf format only and sent to d11williams@ bop.gov. Emails rejected by filters are not the responsibility of the government. Faxed quotes will not be considered.

Sincerely, Davitta Williams

Lead Contract Specialist mailto:d11williams@bop.gov mailto:d11williams@bop.gov