Letter to Offerors 19MX5326R0004.pdf
PDF 745 KB Posted
- Attached to
- Group Life Insurance Services
- Solicitation number
- 19MX5326R0004
- Issued by
-
Department of State US Embassy Mexico
About this file
This is a Request for Proposals (RFP) issued by the U.S. Embassy in Mexico City for group life insurance coverage for locally employed staff. The RFP number is 19MX5326R0004, issued May 13, 2026. The Embassy seeks off-the-shelf plans meeting minimum benefit levels specified in the solicitation. The contract will be a single-award indefinite delivery indefinite quantity (IDIQ) vehicle consisting of a one-year base year plus four one-year options. Award will be made to the responsible contractor whose quotation represents the best value using FAR 15 Comparative Evaluation methodology, and the Government may award based on initial proposals without negotiation per FAR 15.203.
Proposals must be submitted by 12:00 hours local time on Wednesday, July 29, 2026, to the address specified in Section L.3.1. All proposals must be in English and complete. A pre-proposal conference is scheduled for Wednesday, May 27, 2026, at 12:00 hours local time. Questions must be directed to Morgan L. Osborne at MexicoCityGSOSolicitations@groups.state.gov by Wednesday, June 3, 2026, before 12:00 hours. Required submissions include: completed SF-33 (blocks 12-18), Section B pricing, proof of active SAM registration, Section K representations and certifications, completed IRS Form W-14 if applicable, and any additional information required in Section L. Offerors must be registered in the SAM database prior to proposal submission or their proposals will be deemed non-responsive.
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Text version
May 13, 2026
To: Prospective Offerors, Subject: Request for Proposals number 19MX5326R0004 for Group Life Insurance.
The Embassy of the United States of America invites you to submit a proposal for locally employed staff Group Life coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to establish a single award indefinite delivery indefinite quantity contract that includes a one-year base year plus four (4) one-year options, resulting from this solicitation to the responsible contractor whose quotation conforms to the solicitation and represents the best value to the Government, price and other factors considered utilizing FAR 15 Comparative Evaluation.
In accordance with FAR provision 52.215-1 (included in Section L of this RFP), offerors are reminded that the Government may award this contract based on initial proposals and without negotiation, pursuant to FAR 15.203. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to enter into negotiations with companies in the competitive range if there is a need to do so pursuant to FAR 15.204.
The Embassy intends to conduct a pre-proposal conference to discuss the requirements of this solicitation on Wednesday, May 27, 2026, at 12:00 hours, local time, and all prospective offerors are invited to attend. Prospective offerors should contact the Contracts team via e-mail at MexicoCityGSOSolicitations@groups.state.gov to receive further information.
Your proposal must be submitted to the address shown on paragraph L.3.1 –Submission Date & Address, under section L of the solicitation document, on or before 12:00 hours, local time on Wednesday, July 29, 2026. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
In order for an offer to be considered, you must also complete and submit the following:
1. SF-33 (blocks 12 through 18 as appropriate).
2. Section B, Prices (Fill-in).
3. Proof of Active SAM registration.
mailto:MexicoCityGSOSolicitations@groups.state.gov
4. Section K, Representations and Certifications.
5. Completed IRS Form W-14, available at www.irs.gov/w14, if applicable.
6. Additional information as required in Section L and throughout the Solicitation.
GENERAL COMMENTS: Yellow highlighting is used throughout this solicitation to draw attention to critical instructions, mandatory submission elements, and key compliance requirements. Offerors should carefully review all highlighted content, as it is intended to support clarity and ensure responsiveness to the solicitation. The highlighting does not imply evaluation weighting unless explicitly stated in Section M.
Direct any questions regarding this request for proposal to Morgan L. Osborne via e-mail at MexicoCityGSOSolicitations@groups.state.gov by Wednesday, June 3, 2026, before 12:00 hours (noon), local time.
In order not to jeopardize the solicitation process, please do not contact any person at the Embassy other than the Contracting team.
Offerors/Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.203-1.
Failure to be registered at the time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation requirements and no further consideration will be given. Therefore, Offerors/Quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Morgan Osborne Contracting Officer
Attachments:
• SF-33
• Request for Quotations No. 19MX5326R0004
05/13/2026 18:24 GMT
Osborne, Morgan (OsborneML@state.gov) mailto:MexicoCityGSOSolicitations@groups.state.gov https://www.sam.gov/
File details come from the government source that posted it. Updated .