Letter COVID 19_Updated 7.9.20 v3.pdf

The Federal Aviation Administration (FAA) is pursuing a three-phased approach to recovery that resumes some on-site activities and staffing and increases others based on the latest regional and state public health criteria, operational needs, ongoing risk assessments and evaluation of how the safeguards are working in practice. The FAA continues to work closely with federal officials and our contractors nationwide addressing as many concerns as possible. Given the critical infrastructure of the National Airspace System (NAS) and the 24/7/365 services that are provided to the flying community daily, it is essential to keep the lines of communication open and flowing.

The subject contract provides critical goods and/or services to the FAA and for this reason, it is crucial for COMPANY to continue to adhere to the following guidelines until further notice:

- Contractor employees are required to conduct a wellness check before reporting to an

FAA facility to perform work under the contract. Please refer to Appendix A, COVID-19

Wellness Self-Check.

- Contractor employees that perform work at facilities not managed/controlled by the FAA, such as inspectors, may be subject to the safety and physical distancing requirements of those facilities and should adhere to them accordingly.

- Contractor employees are expected to practice good hygiene while performing work in the FAA facilities. These practices include but are not limited to:

o Wash your hands with soap and water or use FDA approved hand sanitizer, especially after touching frequently used items and surfaces o Avoid handshakes, fist bumps, and high-fives o Avoid touching your face o Sneeze or cough into a tissue or inside of your elbow and then proceed to wash your hands with soap and water or use an FDA approved hand sanitizer o Disinfect frequently used items and surfaces as much as possible

- Contractor employees are expected to maintain physical distancing by maintaining six (6) feet separation from others at all times in the workplace.

- If any contractor employee feels shortness of breath or light headed while wearing a cloth face covering, they should immediately avoid any other persons in the facility, remove the face covering, and contact 911. The contractor employee should go over the checklist identified in Appendix A. If there are any possible COVID-19 symptoms present, the contractor employee is expected to immediately leave the facility to self-quarantine and the contractor will ensure that any risk to all mission critical work being performed is immediately mitigated and/or a plan developed to mitigate critical risks as soon as practical.

- If a contractor employee is not feeling well for any reason, the contractor employee is expected to provide a self-assessment and if any of the COVID-19 systems exist, the contractor employee must not physically report to the facility. The contractor company is expected to notify the FAA Contracting Officer and/or Contracting Officer’s

Representative (COR) immediately of the situation and inform the FAA of any concerns regarding the work that was expected to be performed by that contractor employee.

- Because our contractor employees work closely with FAA employees in keeping the

NAS safe and efficient, the contractor is required to notify the agency immediately when a suspected or confirmed case of COVID-19 involves one of its employees who has visited an FAA Facility, been in contact with someone that may have visited a FAA facility, and/or had contact with a FAA employee and/or another agency contractor. Reporting must be submitted immediately and include the information outlined below to allow the Agency to make a timely and appropriate response. Report any cases to 9-AFN-ACQ-EM@faa.gov, with a courtesy copy to the contracting officer. The report must include, for each affected employee, the date of self-quarantine and whether the case is suspected or confirmed. Also, please indicate where the individual visited (building address) or with whom they met and the date of latest contact. To ensure privacy information is protected, please do not include specific information about the employee through email. Once received, a FAA official will contact you directly to obtain additional information regarding the case(s) to coordinate a proper response.

- In addition, the contractor is required to report to 9-AFN-ACQ-EM@faa.gov and the respective contracting officer how many of its employees, by location (Government or

Contractor site), to include office building full address, may have tested positive for

COVID-19 and are undergoing medical care. This information must be submitted/updated on a weekly basis, as applicable.

The threat and CDC guidance is changing every day, so please stay alert for changes to protocols and procedures. A modification to incorporate this requirement is forthcoming.

It is our desire to help minimize the risk of spreading the virus and to maintain the health of our workforce and contractors that provide the critical support of aviation operations.

mailto:9-AFN-ACQ-EM@faa.gov mailto:9-AFN-ACQ-EM@faa.gov

APPENDIX A - COVID-19 Wellness Self-Check

In order to stop the spread of COVID-19, it is imperative that we all continue to monitor and assess our health, on a daily basis.

Before you leave for the FAA facility each day, it is an expectation of the agency that you should take your temperature. Additionally, you must review the following health questionnaire.

If you answer “YES” to one or more (or any combination) of these questions, you must

NOT enter any FAA facility but you are not required to submit this document to your manager.

COVID-19 Wellness Self-Check

1. Is your temperature at or more than 100.4 degrees F (38.0 degrees C)? [YES / NO]

2. Do you have any of the following symptoms?

Fever or chills [YES / NO]

Cough or shortness of breath or difficulty breathing [YES / NO]

Muscle pain [YES / NO]

Headache [YES / NO]

Sore throat [YES / NO]

New loss of taste or smell [YES / NO]

3. Within the last 14 days, have you been in close contact (within six (6) feet of someone who has an active case of laboratory-confirmed COVID-19? [YES / NO]

4. Within the last 14 days, have you been in close contact (within six (6) feet of someone who is ill, or demonstrates any of the above symptoms? [YES / NO]

5. In the last 14 days, have you received instructions from a public health authority to self- observe, self-isolate, or self-quarantine? [YES / NO]

If you are unable to enter the facility based on the questionnaire above, you must notify your manager as soon as possible. Should you receive a laboratory confirmation of a

COVID-19 diagnosis (positive test for SARS-CoV2), you must contact your manager to discuss next steps and provide information related to any potential exposure to other

FAA employees or facility occupants.