Letter and Data Mapping Sample_ NCOA Out-of-County.pdf

This document is a letter and data mapping sample from the Ohio Board of Elections regarding National Change of Address (NCOA) processing for out-of-county voter records. The file demonstrates the methodology and format for matching voter data with NCOA results to identify voters who have relocated outside their current county of residence. The sample illustrates how voter information is cross-referenced with NCOA databases to generate confirmation notices that will be mailed to affected voters in 2026. The project involves processing voter records statewide to maintain accurate voter rolls and ensure that individuals who have moved are properly notified and given opportunity to update their registration information accordingly.

The document serves as a technical reference guide for data mapping procedures rather than a solicitation document with specific pricing, quantities, or contract terms. It provides formatting standards and examples for matching algorithms used in the confirmation notice process, indicating the State of Ohio's systematic approach to managing voter address changes through automated data verification methods. This type of administrative document supports the Board of Elections' ongoing responsibility to maintain current and accurate voter registration records across all Ohio counties.