Letter and Data Mapping Sample_ NCOA In-County.pdf

This document is a letter and data mapping sample related to National Change of Address (NCOA) in-county processing for the Ohio Board of Elections (BOE) Confirmation Notices 2026 project. The file demonstrates the format and structure for how address change data will be mapped and processed as part of the confirmation notice distribution effort. The sample illustrates the technical specifications for data formatting, field alignment, and record layout that vendors must follow when submitting or processing address information for eligible voters within Ohio counties. The document serves as a reference guide for ensuring consistency and accuracy in data handling throughout the confirmation notice project lifecycle.

The data mapping sample provides the template and standardized format requirements that vendors must adhere to when processing NCOA records for the 2026 confirmation notice initiative. This file is intended to clarify technical expectations and reduce errors in data submission and processing by establishing clear field definitions, data element requirements, and mapping protocols. The sample ensures that all parties involved in the confirmation notice distribution process maintain alignment on data structure and handling procedures, facilitating accurate voter outreach and administrative efficiency across Ohio's county-level election operations.