STATEMENT OF WORK

Digital Two-Way Radio (License Free Band)

LEJEUNE HIGH SCHOOL

CAMP LEJEUNE, NC 28547

1.0 OBJECTIVE

The purpose of this Statement of Work (SOW) is to procure and deploy seventy-five (75) Digital Two- Way Radios for Camp Lejeune Community Schools. These radios will operate on a license-free 900MHz UHF band (902-928 MHz) to enhance campus-wide communication, operational efficiency, and safety for students and staff.

2.0 BACKGROUND

The Department of War Education Activity (DoWEA) is responsible for managing pre-K through 12th-grade educational programs for the children of active-duty military and DoW civilian families. DoWEA operates 161 accredited schools globally, including the Camp Lejeune Community Schools.

Effective communication is critical in a high school setting, where staff must coordinate across classrooms, hallways, outdoor areas, and during events. The current communication methods at Lejeune High School are limited, with existing radios failing to provide reliable coverage throughout the building.

This procurement will provide high school staff, administrators, and security personnel with reliable, real-time communication tools, thereby improving safety response times, streamlining daily logistics, and supporting the school’s commitment to a safe and modern infrastructure.

3.0 SCOPE OF WORK

The Contractor shall provide all necessary equipment, labor, and expertise to deliver a fully functional and integrated Digital Two-Way Radio system as detailed below. The Contractor shall ensure all equipment is delivered, configured, and ready for immediate use.

3.1 Equipment Requirements

The Contractor shall procure and deliver seventy-five (75) Digital Two-Way Radio bundles within 30 days of award. Award date is estimated to be September 01, 2026. All radios and accessories shall be new, unused, and from current production components.

3.1.1 Radio Specifications

The provided radios must meet or exceed the following requirements:

• A high-performance communication device built for commercial use.

• Operates as a license-free digital communication device.

• Features a compact, rugged, and ergonomic design with a durable, water-resistant housing.

• Provides reliable communication within a building constructed of standard materials like steel frame structure, brick walls, cast stone and metal paneling, cement plaster, and insulated glass windows.

3.1.2 Radio Bundles (Quantity: 75)

Each bundle shall include:

• Digital Two-Way Radio (License Free Band)

• Single-Unit Charger

• Swivel Clip Holster

• Whip Antenna

• Lithium-Ion Battery

3.1.3 Additional Equipment

• One (1) 6-Pocket Multi-Unit Charger

3.2 Technical Specifications

The radios must meet the following key specifications:

Feature Description

License Free Band* Licensed by the FCC and Industry Canada to operate in the license-free 900 MHz ISM band

Frequency Band* 900 MHz ISM Frequency Hopping Spread Spectrum (FHSS)

Channels 5 to 50 digital channels

Range Up to 350,000 sq ft or 30 floors or greater

Battery Life 16.5 hours or greater

Battery 3.7V or greater

Dimensions Approximately - 5.06” H x 2.2” W x 1.06” D

Weight Approximately - 7.87oz.

Display* Full-color backlit display

Durability/Military Standards*

MIL-STD 810G compliant

Dust and Water Intrusion* IEC 60529 IP54

RF Output* 1W

Call Options* One-to-One, One-to-Many, Private Reply, Page All Available

Programming* Over-the-air contact cloning; 3 programmable buttons

FCC Modulation* 8-level FSK 900MHz Frequency Hopping Spread Spectrum (FHSS)

Operating Temperature -30°C to +60°C (-22°F to +140°F) or greater

3.3 System Configuration Services

The Contractor shall provide radios with configuration and setup capabilities that include, at a minimum, the ability to:

• Program radio profile IDs and manage contact lists.

• Configure call groups, quick text messages, and priority alert settings.

• Enable advanced features such as Private Reply, Page All Available, and Call Alert.

• Test range, battery performance, and audio clarity on-site.

3.4 Training and Documentation

• Staff Training: Provide one (1) virtual staff training session for approximately 10 people.

DoWEA shall be permitted to record the session for future use.

• Documentation: Provide Quick Start Guides, User Manuals, and full Warranty Documentation for all equipment.

4.0 DELIVERABLES

The Contractor shall provide the following deliverables:

• Hardware:

• 75 Digital Two-Way Radios

• 75 Single-Unit Chargers

• 75 Swivel Clip Holsters

• 75 Whip Antennas

• 75 Lithium-Ion Batteries

• 1 6-Pocket Multi-Unit Charger

• Services & Documentation:

• Completed on-site system configuration and testing.

• Completed virtual staff training session.

• Digital and physical copies of Quick Start Guides and User Manuals.

• Letter of Warranty as specified in Section 7.0.

5.0 COMPLIANCE AND STANDARDS

All equipment shall meet the standards specified in this SOW, including:

• Durability: MIL-STD 810G

• Ingress Protection: IEC 60529 IP54

• FCC: Compliance for operation in the 900 MHz ISM band.

6.0 COORDINATION OF WORK

• Delivery Location: All equipment will be delivered to Lejeune High School, inventoried, and verified for functionality.

• Work Hours: Deliveries and on-site work shall occur during normal school hours (0700 – 1500, Monday through Friday), excluding Federal holidays, unless otherwise approved in writing by the destination Point of Contact (POC).

7.0 WARRANTY AND MAINTENANCE

• Extended Warranty: The Contractor shall provide a 2-year extended repair plan that covers parts and labor for up to four years beyond the manufacturer's standard warranty.

• Warranty POC: The Contractor shall provide a Letter of Warranty that includes a designated

Point of Contact (POC) for reporting defective or non-working products during the warranty period. This information must include Company Name, address, CAGE CODE, POC Name, POC Telephone, and POC Email.

8.0 ACCEPTANCE CRITERIA

Final acceptance of the work will be granted after the following conditions have been met:

• Verification of Deliverables: All hardware and documentation specified in Section 4.0 have been delivered and inventoried.

• Successful Functional Test: The Contractor, with the Government POC, shall demonstrate that all radios are operating as required, including successful power-up, charging, and clear communication across the designated coverage area.

9.0 GOVERNMENT-FURNISHED ITEMS (GFI)

The Government (DoWEA) will provide the following at no cost to the Contractor:

• Access to the facilities during agreed-upon working hours.

• A designated Point of Contact for coordination.

• Standard 120V electrical outlets for charging equipment.

10.0 SECURITY REQUIREMENTS

The Contractor shall adhere to the following guidance for access to the military base/installation.

10.1 Installation/Base Passes & Access: The local supporting military installation will issue all required installation/base passes to Contractor employees. The Contractor shall meet all applicable installation/base access requirements and ensure employees have passes in their possession at all times on the installation.

10.2 Visitor Policies: The Contractor shall ensure all employees comply with DoWEA visitor policies, including the mandatory use of visitor badges and positive identification.

10.3 Identification Badges: The Contractor shall provide picture identification badges to all personnel.

Badges must be worn and visible at all times on Government premises and display the employee’s picture, name, company name, and badge expiration date.

11.0 POINTS OF CONTACT

Points of Contact (POCs) for this task order are listed in the task order award document.

12.0 PERIOD OF PERFORMANCE AND PROJECT SCHEDULE

• Period of Performance (POP): The POP will be stipulated in the appropriate CLIN.

• Project Schedule: The Contractor shall complete delivery within 60 days after contract award.

END of SOW