LED PFD RFP Documents 7-30-20.docx

STATE OF MICHIGAN

Department of Natural Resources Law Enforcement Division

Flotation and Hypothermia Apparel – Mustang or Comparable Alternate Brand Request for Proposal No. 2000000002065

Solicitation Manager: Lisa Crozier-Green Email: CrozierGreenL@michigan.gov

The sole point of contact for the State concerning this RFP is the Solicitation Manager. Contacting any other State personnel, agent, consultant, or representative about this RFP during the RFP process may result in bidder disqualification.

The RFP process begins when the RFP is posted on SIGMA VSS and continues through Contract execution.

RFP Timeline

Anticipated contract begin date

September 10, 2020

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

PROPOSAL INSTRUCTIONS

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal.

2. Include the bidder’s company name in the header of all documents submitted with your proposal. Double click in the header section to enter bidder company information.

3. Delete green highlighter before attaching documents in SIGMA VSS.

RFP Structure and Documentation

Complete and attach with proposal in SIGMA

Complete and attach with proposal in SIGMA

Complete and attach with proposal in SIGMA

Complete and attach with proposal in SIGMA

4. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

5. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on SIGMA VSS. This is the only method by which the RFP may be modified.

6. QUESTIONS. Bidder questions about this RFP must be EMAILED only to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only emailed questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested. Questions must include the Bidders SIGMA Vendor ID in the email in order to receive an answer.

7. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not assist with submission on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder.

8. EVALUATION PROCESS. To maintain approved Conservation Officer uniform standards, preference will be given to proposals offering Mustang Survival brand items. The State reserves the right to evaluate and consider for award any proposals offering alternate brands, models, customization, or extended sizes.

The State will evaluate each proposal based on the following factors:

Proposals receiving a PASS on both documents will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may, but is not required to, conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

9. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that any portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

10. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

11. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal, if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Negotiate with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in Section 8, Evaluation Process, if the State receives only one proposal.

12. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder meeting the proposal requirements who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 6, Evaluation Process, and price, as demonstrated by the proposal. The State will post a Notice of Intent to Award (NAI1) on www.michigan.gov/SIGMAVSS. The NAI1 will include an attachment with the Award Recommendation and Evaluation Synopsis.

Contract(s) awarded may be subject to delays in actual implementation or use due to the ongoing COVID-19 State of Emergency, appropriations, budgets, etc. The State reserves the right to exercise additional Option Periods to adjust the Contract expiration date accordingly.

13. DEBRIEF MEETING AND BID PROTEST. The Award Recommendation and Evaluation Synopsis attached to the NIA1 will provide instructions on how participating Bidders may request a debrief meeting. Subcontractors and vendors who did not participate in the RFP are not eligible for a Debrief Meeting or Bid Protest.

Bidders wishing to initiate a protest of the award must submit the written protest to GyorkosL@michigan.gov no later than 3:00 p.m. EST, FIVE calendar days after posting the Award Recommendation and Evaluation Synopsis or by 3:00 p.m. EST the next business day if that date falls on a state holiday or weekend. The State reserves the right to adjust this timing and will publish any change on the SIGMA VSS system. Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

14. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties. Ad Board schedule may affect the anticipated Contract start date.

15. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

16. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. All portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, some information may be exempt from disclosure. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

a. SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process.

i. Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

ii. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

CONFIDENTIAL TREATMENT FORM (CT FORM)

Mandatory Document

INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information. Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. See Section 16 of the Proposal Instructions for additional information.

Section 1. Confidential Treatment Is Not Requested

This section must be completed, signed, and submitted with the proposal if bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in the proposal is not requested.

[Printed Name] [Title] [Company]

Section 2. Confidential Treatment Is Requested

The section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary. The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies whether the material is a trade secret (TS), financial information (FI), or proprietary information (PI); (2) explains the specific legal grounds that support treatment of the material as TS, FI, or PI; and (3) provides the contact information for the person at bidder’s organization authorized to respond to inquiries by the State concerning the material. Bidders must not simply cite to an applicable act or case name; rather, bidders must provide a complete justification as to how the material falls within the scope of an applicable act or relevant case law.

CONFIDENTIAL TREATMENT FORM (CT FORM)

By signing below, the bidder affirms that confidential treatment of material contained in its proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

[Printed Name] [Title] [Company]

STATE OF MICHIGAN

VENDOR QUESTIONS WORKSHEET

MANDATORY DOCUMENT FOR TECHNICAL EVALUATION

COMPLETE AND ATTACH WITH PROPOSAL IN SIGMA VSS

Provide a detailed response to every question. “You” and “company” refers to the bidder. Please remove green highlighter before attaching in SIGMA VSS. Responses marked “N/A” may be considered non-responsive. Remove green highlighter before attaching with proposal in SIGMA VSS.

1. Contact Information

Bidder’s sole contact person during the RFP process.

Name:

Title:

Address:

Email:

Phone Number:

Person authorized to receive and sign a resulting contract.

Name:

Title:

Address:

Email:

Phone Number:

SIGMA Vendor ID:

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

Legal business name and address of parent company, if applicable.

What state was the company formed in?

Phone number.

Number of years in business and number of employees.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

If YES, why did this change occur?

If YES, how has this change affected your company?

Has growth been organic, through mergers and acquisitions, or both?

☐ Debarred ☐ Suspended ☐ Disqualified from bidding ☐ Disqualified from contracting

Date of Initial Filing:

Case Number:

Court Number:

Jurisdiction:

Cause of Action or Claim:

☐ Defaulted on Contract ☐ Contract Terminated for Cause

Contracting Agency / Entity:

Type of Contract:

Date of Default or Termination:

Reason for Default or Termination:

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan?

If YES, provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

☐ Yes ☐ No

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

In ADDITION to any current or prior contracts included above, describe at least three (3) relevant experiences from the last five (5) years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

You may attach a document listing references however, the State REQUIRES a detailed response to each of the Relevant Experience sections, below. Bidders without relevant experience should enter “none” in the bidder response section.

Experience 1

Company Name:

Contact Name:

Contact role at time of project:

Contact phone:

Contact email:

City:

State:

Zip:

Project name:

Description of the scope of the project:

How is this experience relevant to the subject of this RFP?

Dollar Value or Contract Amount:

Project Start Date:

Project End Date:

Status (complete, ongoing, phase, etc.)

Results obtained:

Company Name:

Contact Name:

Contact role at time of project:

Contact phone:

Contact email:

City:

State:

Zip:

Project name:

Description of the scope of the project:

How is this experience relevant to the subject of this RFP?

Dollar Value or Contract Amount:

Project Start Date:

Project End Date:

Status (complete, ongoing, phase, etc.)

Results obtained:

Company Name:

Contact Name:

Contact role at time of project:

Contact phone:

Contact email:

City:

State:

Zip:

Project name:

Description of the scope of the project:

How is this experience relevant to the subject of this RFP?

Dollar Value or Contract Amount:

Project Start Date:

Project End Date:

Status (complete, ongoing, phase, etc.)

Results obtained:

6. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with Section 8, Evaluation Process must be provided with Bidder’s proposal.

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any).

Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

8. Other

Company Name:

Contact:

Address:

Telephone:

Email:

Vendor SIGMA I.D.

Version 10 (1/2020) 2

Department of Natural Resources Law Enforcement Division Flotation and Hypothermia Apparel – Mustang Survival or Comparable Alternate Brand Request for Proposal No. 2000000002065

SCHEDULE A - STATEMENT OF WORK

MANDATORY DOCUMENT FOR TECHNICAL EVALUATION

COMPLETE AND ATTACH WITH PROPOSAL IN SIGMA VSS

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP. The Contractor must respond to each requirement or question and explain how it will fulfill each requirement, attach any supplemental information and appropriately reference within the response.

BID REQUIREMENT

The Michigan Department of Natural Resources Law Enforcement Division (LED) is interested in establishing a multi-year contract for Mustang Survival brand OR COMPARABLE ALTERNATE BRAND flotation and hypothermia apparel.

The State reserves the right to evaluate and consider for award ALL proposals submitted, including proposals offering alternate brands, models, customization, or extended sizes.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications / Product Proposed

The Contractor should provide the following items, as specified.

A. Item 1

i. Hydrostatic Inflator Technology (HIT) inflatable Personal Flotation Device (PFD) for Law Enforcement

ii. Mustang Survival MD3183 LE or Comparable Alternate

iii. Available Color (Olive / Black preferred)

iv. Customization Requested:

· Michigan Conservation Officer (CO) Shield

· Heat transfer placed on left side of PFD, or

· DNR supplied patch sewn on left side of PFD

· Heat transfer placed on back flap of PFD

Requested, but not mandatory, customization if available

Michigan Conservation Officer (CO) Shield

· Heat transfer placed on left side of PFD, or

· DNR supplied patch sewn on left side of PFD

· Heat transfer placed on back flap of PFD

☐ Yes ☐ No ☐ Yes ☐ No

B. Item 2

i. Four-Pocket Flotation Vest

ii. Mustang Survival MV3128 T2 or Comparable Alternate

iii. Available Color (Olive Drab preferred)

iv. STANDARD SIZES: S, M, L, XL, 2XL

Requested, but not mandatory, customization if available

Michigan Conservation Officer (CO) Shield

· Heat transfer placed on top left pocket flap, or

· DNR supplied patch sewn on top left pocket flap

C. Item 3

i. Four-Pocket Flotation Vest

ii. Mustang Survival MV3128 T2 or Comparable Alternate

iii. Available Color, Olive Drab (OD) Green preferred

iv. Customization Requested:

· Relocate Mustang Survival logo to the top right pocket flap of PFD

· Michigan Conservation Officer CO Shield

· Heat transfer placed on top left pocket flap of PFD, or

· DNR supplied patch sewn on top left pocket flap of PFD

v. EXTENDED SIZES – 3XL – 7XL

Requested, but not mandatory, customization if available

Michigan Conservation Officer (CO) Shield

· Heat transfer placed on top left pocket flap, or

· DNR supplied patch sewn on top left pocket flap

D. Item 4

i. Flotation Bomber Jacket WITH Reflective Tape

ii. Mustang Survival MJ6214 T1 or Comparable Alternate

iii. Orange

iv. Customization Requested:

· Michigan Conservation Officer CO Shield

· Heat transfer placed on top left pocket flap of PFD, or

· DNR supplied patch sewn on top left pocket flap of PFD

· Michigan Conservation Officer Shoulder Patch

· Heat transfer placed on each shoulder, or

· DNR supplied patch sewn on each shoulder

v. STANDARD SIZES: S, M, L, XL, 2XL

Requested, but not mandatory, customization if available

Michigan Conservation Officer (CO) Shield

· Heat transfer placed on left pocket flap, or

· DNR supplied patch sewn on left pocket flap

Michigan Conservation Officer (CO) Shoulder Patch

· Heat transfer placed on each shoulder, or

· DNR supplied patch sewn on each shoulder

E. Item 5

i. Classic Flotation Bomber Jacket WITH Reflective Tape

ii. Mustang Survival MJ6214 T1 or Comparable Alternate

iii. Orange

iv. Customization Requested:

· Michigan Conservation Officer CO Shield

· Heat transfer placed on top left pocket flap of PFD, or

· DNR supplied patch sewn on top left pocket flap of PFD

· Michigan Conservation Officer Shoulder Patch

· Heat transfer placed on each shoulder, or

· DNR supplied patch sewn on each shoulder

v. EXTENDED SIZES: 3XL – 7XL

Requested, but not mandatory, customization if available

Michigan Conservation Officer (CO) Shield

· Heat transfer placed on left pocket flap, or

· DNR supplied patch sewn on left pocket flap

Michigan Conservation Officer (CO) Shoulder Patch

· DNR supplied patch sewn on each shoulder

F. Item 6

i. Anti-Exposure Coverall and Worksuit

ii. Mustang Survival - MS2175 or Comparable Alternate

iii. Available Color or Orange / Black

iv. Customization Requested:

· Relocate Mustang Survival logo to right side of Worksuit

· Michigan Conservation Officer CO Shield

· Heat transfer placed on left side of worksuit, or

· DNR supplied patch sewn on left side of worksuit

· Michigan Conservation Officer Shoulder Patch

· Heat transfer placed on each shoulder, or

· DNR supplied patch sewn on each shoulder

v. STANDARD SIZES: XS, S, M, L, XL, 2XL

Requested, but not mandatory, customization if available

Michigan Conservation Officer (CO) Shield

· Heat transfer placed on left side of worksuit, or

· DNR supplied patch sewn on left side of worksuit

Michigan Conservation Officer (CO) Shoulder Patch

· DNR supplied patch sewn on each shoulder

G. Item 7

i. Anti-Exposure Coverall and Worksuit

ii. Mustang Survival MS2175 or Comparable Alternate

iii. Available Color or Orange / Black

iv. Customization Requested:

· Relocate Mustang Survival logo to right side of Worksuit

· Michigan Conservation Officer CO Shield

· Heat transfer placed on left side of worksuit, or

· DNR supplied patch sewn on left side of worksuit

· Michigan Conservation Officer Shoulder Patch

· Heat transfer placed on each shoulder, or

· DNR supplied patch sewn on each shoulder

v. EXTENDED SIZES: 3XL – 7XL

Requested, but not mandatory, customization if available

Michigan Conservation Officer (CO) Shield

· Heat transfer placed on left side of worksuit, or

· DNR supplied patch sewn on left side of worksuit

Michigan Conservation Officer (CO) Shoulder Patch

· DNR supplied patch sewn on each shoulder

H. Item 8

i. Flotation Jacket

ii. Mustang Survival MJ5244 or Comparable Alternate

iii. Available Color or Black

iv. Customization Requested:

· Relocate Mustang Survival logo to right side of Jacket

· Michigan Conservation Officer CO Shield

· Heat transfer placed on left side of jacket, or

· DNR supplied patch sewn on left side of jacket

· Michigan Conservation Officer Shoulder Patch

· Heat transfer placed on each shoulder, or

· DNR supplied patch sewn on each shoulder

v. STANDARD SIZES: S, M, L, XL, 2XL

Requested, but not mandatory, customization if available

Michigan Conservation Officer (CO) Shield

· Heat transfer placed on left side of jacket, or

· DNR supplied patch sewn on left side of jacket

Michigan Conservation Officer (CO) Shoulder Patch

· DNR supplied patch sewn on each shoulder

I. Item 9

i. Flotation Jacket

ii. Mustang Survival MJ5244 or Comparable Alternate

iii. Available Color or Black

iv. Customization Requested:

· Relocate Mustang Survival logo to the right side of Jacket

· Michigan Conservation Officer CO Shield

· Heat transfer placed on left side of jacket, or

· DNR supplied patch sewn on left side of jacket

· Michigan Conservation Officer Shoulder Patch

· Heat transfer placed on each shoulder, or

· DNR supplied patch sewn on each shoulder

v. EXTENDED SIZES: 3XL – 7XL

Requested, but not mandatory, customization if available

Michigan Conservation Officer (CO) Shield

· Heat transfer placed on left side of jacket, or

· DNR supplied patch sewn on left side of jacket

Michigan Conservation Officer (CO) Shoulder Patch

· DNR supplied patch sewn on each shoulder

J. Item 10

i. Flotation Pant

ii. Mustang Survival MP 4240 or Comparable Alternate

iii. Available Color or Black

iv. STANDARD SIZES: S, M, L, XL, 2XL

K. Item 11 – Mustang Survival - MP4240

i. Flotation Pant

ii. Mustang Survival MP 4240 or Comparable Alternate

iii. Available Color or Black

iv. EXTENDED SIZES: 3XL – 7XL

v. Item 12 – Mustang Survival - MD3196

i. HIT Inflatable Compact Tactical Life Preserver

ii. Mustang Survival MD3196 or Comparable Alternate

iii. Available Color or Black

iv. No Customization

Contractor Agrees to provide all personnel, equipment, tools, materials, supervision, other items and services necessary to perform the Contract Activities Section 1.1 Product Specifications / Product Proposed.

☐ Contractor Agrees

If Contractor takes exception to any portion of Section 1.1 Product Specifications / Product Proposed, Contractor to provide detail of exception in Response Box, below.

1.2. Warranties

A. Provide detail on the manufacturer’s warranty on non-customized items.

B. Provide detail on the manufacturer’s warranty on manufacturer customized items.

C. Provide detail on the manufacturer’s limitation on warranty for items customized by the dealer / distributor (non-factory customization) if applicable. If dealer / distributor customization will NOT void the manufacturer’s warranty, please state.

D. The Contractor will be responsible for the replacement, at no cost to the State, of any items damaged during shipment from the Contractor to the State.

E. Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

F. The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Contractor Agrees to provide the warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle repairs and replacements.

If Contractor takes exception to any portion of Section 1.2 Warranties, Contractor to provide detail of exception in Response Box, below.

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

1.5. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

2. Service Levels

2.1. Time Frames

A. All non-customized Contract Activities must be delivered within 45 calendar days from receipt of Delivery Order.

B. All customized Contract Activities must be delivered within 60 calendar days from receipt of Delivery Order.

C. The receipt of order date is pursuant to Section 2, Notices, of the Standard Contract Terms.

2.2. Delivery

A. Delivery will be made to various locations throughout the Upper and Lower Peninsulas, per Delivery Order requirements.

2.3. Installation - RESERVED

2.4. Technical Support and Repairs - RESERVED

2.5. Maintenance - RESERVED

2.6. Training - RESERVED

2.7. Reporting

A. The Contractor must submit the following written reports to the Program Manager:

i. Quarterly sales reports including items sold, quantities, sizes, delivery locations, etc.

ii. Annual sales reports including items sold, quantities, sizes, delivery locations, etc.

iii. Other reports required by the State.

2.8. Meetings

The Contractor must attend any meetings requested by the State. Meetings may be in-person or virtual, as required.

Contractor Agrees to Section 2, Service Levels.

If Contractor takes exception to any portion of Section 2, Service Levels, Contractor to provide detail of exception in Response Box, below.

3. Staffing

3.1. Contractor Representative

A. The Contractor must appoint ONE (1) individual, specifically assigned to this State of Michigan account, who will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

B. The Contractor must notify the Contract Administrator at least TEN (10) calendar days before removing or assigning a new Contractor Representative.

Contractor Representative:

Email:

Phone:

Days Available:

Times Available:

3.2. Key Personnel

A. The Contractor must appoint ONE (1) individual who will be directly responsible for the day to day operations of the Contract (“Key Personnel”).

B. Key Personnel must be:

1. Specifically assigned to the State account,

2. Knowledgeable on the contractual requirements, and

3. Respond to State inquires within FOUR (4) business hours.

C. The Contractor may not remove or assign Key Personnel without the prior consent of the State. Prior consent is not required for reassignment for reasons beyond the Contractor’s control, including illness, disability, death, leave of absence, personal emergency circumstances, resignation, or termination for cause.

D. The State may request a résumé and conduct an interview before approving a change.

E. The State may require a 30-calendar day training period for replacement personnel.

F. The Contractor must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

Key Personnel:

Email:

Phone:

Days Available:

Times Available:

Physical Location:

Function:

3.3. Non-Key Personnel - RESERVED

3.4. Organizational Chart

Provide an overall organizational chart that details staff members, by name and title, and subcontractors.

3.5. Customer Service Toll-Free Number - RESERVED

3.6. Technical Support, Repairs and Maintenance - RESERVED

3.7. Disclosure of Subcontractors

A. If the Contractor intends to utilize subcontractors for any portion of the Contract Activities, the Contractor must disclose the following:

1. The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

2. The relationship of the subcontractor to the Contractor.

3. Whether the Contractor has a previous working experience with the subcontractor and details of that previous relationship.

4. A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Subcontractor Information:

3.8. Security

A. The Contractor must explain any security measures in place to ensure the security of State facilities.

B. The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

Security Information:

Contractor Agrees to Section 3, Staffing.

If Contractor takes exception to any portion of Section 3, Staffing, Contractor to provide detail of exception in Response Box, below.

4. Pricing

4.1. Price Term

A. Pricing is firm for a 365-day period (“Pricing Period”).

B.