Lebanon Recumbent Cycle PMR Sources Sought.docx

This is a SOURCES SOUGHT NOTICE only. Responses to this notice will be used for information and planning purposes. No quotes are being requested or accepted at this time with this notice.

The Department of Veterans Affairs, Veterans Affairs Lebanon Medical Center, Lebanon, PA 17042, has a requirement for maintenance and repairs of recreational therapy recumbent and adaptive cycles. Potential Sources shall respond with their ability to provide these services as outlined in the draft Statement of Work (SOW).

The North American Industry Classification System (NAICS) code being considered for this procurement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, and the Product Service Code (PSC) is J078 Other Maintenance, Repair, and Rebuilding of Equipment -Recreational and Athletic Equipment. The Small Business Size Standard is $12.5 million. Responses to this notice should include the following:

1. Company name

2. SAM Unique Entity Identifier (UEI)

3. Company’s address,

4. Point of Contact information (i.e. title, phone number and email address)

5. Company’s capability to meet this requirement and any pertinent information which demonstrates the company’s ability to meet the above requirements.

Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services and customer point of contact with corresponding telephone number and email address.

6. GSA Federal Supply Schedule contract number or other applicable contract vehicle contract number, if within scope of this effort (if applicable).

Company’s type of business (small or large) and socioeconomic status whether Service Disable Veteran Owned, Veteran Owned, Hubzone, 8(a), Women Owned, Small Disadvantaged, etc. If applicable, Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must be verified in www.VetBiz.gov. Response should provide enough information to determine if the vendor can comply with the limitations on subcontracting as defined in VAAR 852.219-74 and all applicable CFR references where applicable.

All responses shall be submitted in writing via email no later than 10:00am (ET) July 20, 2026, to Matthew Wright at matthew.wright6@va.gov.

Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information. After review of the responses to this sources sought notice, a solicitation announcement may be published on the SAM or GSA website in the near future. Responses to this sources sought announcement are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the forthcoming solicitation announcement, in addition to responding to this sources sought notice. All interested parties must be registered with System for Award Management (SAM) at https://www.sam.gov in order to be eligible for award of Government contracts.

DEPARTMENT OF VETERAN AFFAIRS

LEBANON AFFAIRS MEDICAL CENTER

STATEMENT OF WORK

Title of Project: Maintenance and Repair of Recreational Therapy Recumbent and Adaptive Cycles

Background: The Lebanon Veterans Affairs Medical Center (VAMC) has a requirement for maintenance and repair of recreational therapy recumbent and adaptive cycles. The maintenance and repair of recreational therapy recumbent and adaptive cycles at the Lebanon VAMC are crucial to sustaining the therapeutic programs that specifically utilize recumbent and adaptive cycles to benefit veterans' physical, psychological, and social health. By ensuring that these cycles are well-maintained and fully functional, the Lebanon VAMC can continue to provide tailored rehabilitation and recreational opportunities to veterans. Regular maintenance and timely repairs on these cycles are required to ensure safe, reliable operation and sustainability of these therapeutic programs.

Place of Performance: Lebanon VA Medical Center, 1700 S. Lincoln Avenue, Lebanon, PA 17042.

Type of Contract: Firm Fixed Price.

Period of Performance: The period of performance will be a base plus four one-year option periods.

Scope of Work: The contractor shall provide all management, labor, materials, equipment, transportation, and supervision necessary to perform maintenance and repair services on the recumbent and adaptive cycles listed in this Statement of Work (SOW). Technicians must have specialized experience in maintaining and repairing recumbent and adaptive cycles including but not limited to the types listed in this SOW. If cycles need to be taken off the Lebanon VA Medical Center’s campus for required maintenance and repairs, the contractor will be required to pick-up and return cycles to the Lebanon VA Medical Center campus.

The contractor must provide the following maintenance and repair services as part of this contract:

Maintenance: Maintenance is the care and servicing of equipment for the purpose of maintaining the equipment in serviceable condition based on experience with the equipment and in accordance with manufacturer’s specifications. Maintenance shall include checking for proper operation and detection and/or correction of equipment failure before major mechanical or safety problems develop. Diagnostics and repairs may be required on electric/battery power assisted cycles. Contractor will perform maintenance on all cycles as requested by Point of Contact (POC). Contractor will provide proposed dates at least ten (10) business days in advance. Contractor will complete maintenance within one (1) week unless otherwise communicated.DRAFT

Repairs: Repairs may be required on an “as needed” basis. The contractor will be available to make service calls for unscheduled repairs to maintain serviceable cycles. The contractor must respond to the POC within 24 hours of being contacted for “as needed” repairs to discuss specific requirements. “As needed” repairs must include but not limited to diagnosis and repair of mechanical and structural issues. Adjustment and tuning to restore functionality will be performed after the repair.

Replacement of Parts: Replacement or repair of defective/malfunctioning parts will be addressed on an “as needed” basis and will be invoiced as a separate contract line item (CLIN). Before any repair is completed, contractor will provide an itemized list of parts required with pricing details to the POC for approval.

Other Considerations: Contractor shall not be responsible for replacing cycles that are not fixable. Affected cycles will be documented, and the POC will receive written recommendations on disposition.

Contractor must test all equipment after maintenance/repairs are conducted. The government will accept equipment once the cycles are back on-site, returned to their respective locations, and approved by the Lebanon VAMC POC.

Hours of Operation: Recreational Therapy Department work hours are 8:00am to 4:00pm, Monday through Friday, excluding national holidays unless approved by the Supervisor of Recreational Therapy. The Lebanon VA Medical Center observes the following Federal Holidays:

CHANGES TO STATEMENT OF WORK: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. DRAFT