Leavenworth JEFO 2025_33_Microsoft_Redacted.pdf

requirements due to many aspects that are integral to DLIFLC's mission including user and shared data storage, document collaboration, a knowledge portal solution, email, cybersecurity controls, and everything that Teams provides (instant messaging, voice/video/screen sharing calls, etc) as the current enterprise service provider. Thus, alternative solutions were unable to be approved for implementation.

c. Impact if justification not approved: Without renewing the Microsoft Office and Server Software annual licenses, all normal business operations, classroom instruction, email, and record keeping would be catastrophically disrupted.

6. Actions to Increase Competition: In accordance with AFARS 5139.101-90 Policy, The Army's Computer Hardware, Enterprise Software and Solutions (CHESS) program, under the Program Executive Office Enterprise Information Systems, is the mandatory source for commercial information technology (IT) hardware and software purchases.

This brand name requirement will be purchased through the CHESS program with multiple vendors having an opportunity to compete for the requirement. No other source will be considered due to product availability in CHESS. The notice required by FAR

5.201 to synopsize is not required due to an exception at FAR 5.202(a)(6).

7. Market Research: Market research shows Microsoft License is available under contract vehicle CHESS ITES-SW2. Out of 28 vendors only two of them provided quotes, while 18 vendors responded with no bid, not authorized reseller, not sufficient time to respond, etc. The 8 remaining vendors did not respond to the request for information by the closing date of 06 September 2024. This brand name requirement will be purchased through the CHESS ITES-SW2 program and fair opportunity will be given to vendors that are under ITES-SW2 for the brand name Microsoft.

8. Other Facts:

Procurement History: DLIFLC initially purchased Microsoft Licenses in FY 2016 under various vendors and these licenses have been in continuous use at DLI ever since. Task order W91QF424F0108 was awarded for Microsoft Licenses on 29 March 2024 for 1 year only. This fiscal year, it was determined that DLI will continue to utilize these licenses and is requesting a performance period of a base year plus two option years.

Contract: W52P1J20D0043 / W91QF424F0108 Contractor: CDW GOVERNMENT LLC Award Date: 29 MAR 2024 Competitive Status: Brand Name Authority: FAR 16.505(a)(4)

Approval

Based on the foregoing justification, I hereby approve the procurement of annual software license subscriptions for Microsoft License M365 A5 (Academic Tenant) for the Defense Language Institute Foreign Language Center, Presidio of Monterey, CA using an exception to fair opportunity pursuant to the authority of Federal Acquisition Regulation Part 16.505(a)(4) – “Restricting consideration to an item peculiar to one manufacturer.” The estimated value of the contract is for three years with the period of performance consisting of a base year plus two option years, from March 2025 through March 2028. This approval is subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.