Lease Rollers - Specifications Terms and Conditions.pdf
PDF 71 KB Posted
- Attached to
- Lease Rollers
- Solicitation number
- 300000225153413
- Issued by
- Missouri
About this file
This specifications document outlines the technical and operational requirements for the Missouri Department of Transportation (MoDOT) Northeast District's lease of hydrostatic drive, dual drum rollers with spray systems. MoDOT seeks to lease equipment similar to the Dynapac CC3200 or Bomag BW161AD-5 for three facilities located in Center, Memphis, and New Florence, Missouri, during a six-month rental period from April 1 through September 30, 2026. The rollers must feature dual drums approximately 66 to 84 inches wide, a pressurized spray system with a 150-200 gallon polyethylene tank equipped with an in-line cleanable screen and a minimum of seven brass spray nozzles, and long seat belts or factory-approved extenders. Units must be either new or used equipment that is completely covered by a manufacturer's or rental company's warranty for the entire rental period, with parts and service availability within 24-48 hours of contact.
The rental/leasing company is responsible for all delivery and pickup costs, periodic maintenance services including oil changes and filter replacements, all necessary lubricants and parts, and labor and transportation costs associated with servicing. MoDOT will provide fuel, grease, lubricant, and normal maintenance cleaning. If a unit is unavailable for more than 48 hours, the vendor must provide a substitute unit of mutually agreed-upon type within three days or face daily compensation reductions of $250 per unit for working days the equipment is unavailable. If a unit is not delivered by the rental period's beginning, the vendor compensation will be reduced by $250 per day per unit for all working days the unit is unavailable, with MoDOT reserving the right to obtain equipment from alternate vendors if delays exceed five working days. MoDOT will be responsible for damage beyond normal wear and tear up to a maximum claim of 75% of the manufacturer's suggested retail price. Units must be delivered and returned with full fuel tanks, and MoDOT reserves the right to extend the rental period on a prorated daily rate basis using the original bid cost divided by seven days or thirty days.
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| File | Type | Posted |
|---|---|---|
| MODOT NE 0000000029SL_SUPPLIER.pdf |
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Text version
SPECIFICATIONS, TERMS, AND CONDITIONS
ROLLER SPECIFICATIONS
The unit(s) bid, equipment without operators, should have a hydrostatic drive and steering system, dual drums (approx. 66 up to 84 inches wide), and a pressurized spray system with at least a 150-200 gallon tank to be constructed of polyethylene with an in-line cleanable screen for filtration & a minimum of seven brass spray nozzles with a spray flow of
.075 GPM at 10 PSI, and, at a minimum, be equal in MoDOT’s judgment to units such as a Dynapac CC3200 or Bomag
BW161AD-5. Unit(s) must be equipped with long seat belts or factory-approved seat belt extenders.
BASE RENTAL/LEASE
MoDOT will accept quotations on used or new units. The units delivered must be completely covered by a manufacturer’s or rental company’s warranty, which includes replacement/repair parts, labor and transportation costs for the entire length of the rental period. The units must be manufactured in accordance with the latest adopted OSHA or SAE Standards and amendments thereto and be equipped with all required safety equipment based upon industry standards. Parts and service availability MUST be within 24-48 hours of contact.
DELIVERY AND INSPECTION
Delivery will be by appointment only to allow the MoDOT Area Mechanics to do complete inspections of the units, at which time; photos may be taken to document the condition of the machinery. An official representative of the rental/leasing company shall be present to participate in the inspections. If the units have not been provided by beginning of the rental/lease period, the compensation due the rental/leasing company will be reduced at a rate of $250.00 per day per unit for all working days the unit is not available during the rental/lease period. If this exceeds five working days, MoDOT reserves the right to obtain other units from the next low bidder or other resources. At the end of the rental/lease period no units will be released to a freight hauling company, unless the rental/leasing company’s representative has properly inspected the units in the presence of a MoDOT Area Mechanic. All costs associated with delivery/pickup of units are the responsibility of the rental/leasing company.
MAINTENANCE AND REPAIR
The department will furnish fuel, grease lubricant of chassis, and normal maintenance cleaning. The rental/leasing company will be responsible for all periodic services (oil changes, etc.) required by manufacturer or rental/leasing company and shall furnish all necessary lubricants, replacement filters (oil, fuel, air filters, etc.), replacement/repair parts, labor and transportation for such servicing.
DOWNTIME
If the unit is unavailable for use for more than 48-hours, at any time, the rental/leasing company must substitute a loan unit of mutually agreed upon type. The substitute unit must be provided within 3 days after the initial 2 days of downtime has accrued, unless a MoDOT representative agrees to a more flexible arrangement offered by the rental/leasing company. If after this time a substitute unit has not been provided or the original unit has not been repaired, the compensation due the rental/leasing company will be reduced at a rate of $250.00 per day per unit for all working days the unit is not available during the rental/lease period, including the initial downtime. If this exceeds five working days, MoDOT reserves the right to obtain another unit from the next low bidder or other resources. If such a unit is obtained, MoDOT reserves the right to terminate the original rental/lease agreement with the first vendor and will continue with the second vendor for the duration of the original rental/lease period. All costs associated with delivery and pickup of any replacement or rental/leased unit to be repaired is the responsibility of the rental/lease company.
EQUIPMENT DAMAGE
The department will be responsible for abuse or damage to the unit beyond normal expected wear and tear for highway maintenance operations. The maximum damage claim will be established at 75% of the manufacturer’s suggested retail price.
FUEL (and DEF)
The unit shall be delivered with a full tank of fuel. MoDOT will be responsible for returning the unit to the vendor with a full tank of fuel. The same requirement applies to Diesel Exhaust Fluid (DEF), if applicable to the unit.
EXTENSION OF RENTAL/LEASE PERIOD
MoDOT reserves the right to rent/lease the units for additional days to be billed on a prorated rate basis using the original bid cost. The bid cost divided by 7 days (week) or 30 days (month) will equal the prorated daily rate.
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