LeakDetectionBidSpecifications.pdf

Leak Detection Services

INTENT

The purpose of this solicitation is to establish an agreement with one or more qualified, Florida-certified leak detection contractors to provide comprehensive leak detection services for domestic water, condenser water systems, chilled water, irrigation, sanitary, stormwater, gas (where applicable), swimming pools and underground utility systems on an as-needed basis throughout District-owned facilities.

The selected contractor shall furnish all labor, supervision, equipment, materials, transportation, permits (if required), and incidentals necessary to locate, document, and report leaks with minimal disruption to District operations.

SCOPE

The Contractor shall provide professional leak detection services including, but not limited to:

Category A:

• Smoke testing

• Domestic water line leak detection

• Chilled water supply and return leak detection

• Condenser water system leak detection

• Irrigation system leak detection

• Underground utility leak detection

• Sanitary sewer leak investigations

• Stormwater drainage investigations

Category B:

• Natural gas leak locating Category C:

• Swimming pool and water feature leak detection

Services shall include interior and exterior systems located throughout District facilities.

REQUIRED SERVICES

The Contractor shall be capable of utilizing appropriate non-destructive testing methods including:

• Acoustic leak detection

• Correlation technology

• Ground microphones

• Electronic listening devices

• Thermal imaging

• Infrared thermography

• Moisture mapping

• Tracer gas technology

• Pressure testing

• Ultrasonic leak detection

• Dye testing

• Ground penetrating radar (GPR), when appropriate

The Contractor shall determine the most effective method for each investigation.

DOCUMENTATION REQUIREMENTS

Following each service call, the Contractor shall provide a written report that includes:

• Facility name and address

• Date and time of service

• Description of reported issue

• Investigation methods utilized

• Exact leak location(s)

• Photographs

• Thermal images, when applicable

• Site sketch or utility map identifying leak location

• Estimated depth (underground leaks)

• Severity assessment

• Recommended corrective action

• Recommendations for additional testing, if required

Reports shall be submitted electronically in PDF format within 1 hour following completion of the service unless otherwise approved.

RESPONSE

The Contractor shall maintain a physical business location within Pinellas County, Florida, throughout the duration of the contract.

The Contractor shall provide emergency leak detection services twenty-four (24) hours per day, seven (7) days per week, including evenings, weekends and holidays.

Response requirements shall be as follows:

• Emergency Response: Technician call within one (1) hour of notification upon an on-site visit timeframe scheduled with Project Coordinator.

• Non-Emergency Response: Within two (2) business days.

Failure to meet the guaranteed emergency response time may be considered a breach of contract and may result in corrective action, including termination of the agreement.

EQUIPMENT REQUIREMENTS

The Contractor shall own or have immediate access to professional-grade leak detection equipment including, at a minimum:

• Electronic acoustic leak detector

• Leak correlator

• Thermal imaging camera

• Moisture meter

• Video inspection camera

• Pipe locator

• Utility locating equipment

• Pressure testing equipment

• GPS mapping capability

Equipment should be maintained and calibrated according to manufacturer recommendations.

SPECIFICATIONS

The Contractor shall utilize professional-grade leak detection equipment capable of accurately locating leaks while minimizing unnecessary excavation or damage to District property.

The Contractor shall provide a written guarantee of its leak detection accuracy, including the maximum detection radius (tolerance) from the actual leak location. The guaranteed detection radius shall be stated in the bid submission and shall apply to all underground leak detection services unless site conditions prevent compliance. Any limitations or exclusions shall be clearly identified.

Preference may be given to firms offering the smallest guaranteed detection radius supported by documented performance and industry standards.

The Contractor shall:

• Arrive within the required response times.

• Perform non-destructive investigations whenever feasible.

• Minimize damage to District property.

• Coordinate with District maintenance personnel.

• Maintain complete documentation.

• Leave work areas clean and safe.

ADDITIONAL SERVICES

The District reserves the right to add, modify, or delete related services during the term of this Agreement when such services are determined to be in the best interest of the District and are within the general scope of this solicitation.

Additional services may include, but are not limited to:

• Advanced leak detection technologies.

• Water loss analysis and reporting.

• Utility mapping and underground utility locating.

• Smoke testing.

• Pipeline video inspection (CCTV).

• Hydrostatic pressure testing.

• Roof and building envelope moisture investigations.

• Preventive leak detection surveys.

• Water conservation assessments.

• Other leak detection or related diagnostic services not specifically identified in this solicitation.

Any additional services shall be negotiated at a mutually agreed-upon market rate and established through a written quotation.

ADDITIONAL SERVICES