Prepared by Cadence Consulting on behalf of the Lake Country School District.

Request for Proposal

Site Improvements Friday, October 17, 2025

Lake Country School District

1800 Vettelson Road, Hartland, WI 53029

Proposals are due by: Monday, November 17, 2025.

A digital proposal copy is to be submitted via email to Jordan Steger, Director of Buildings and Grounds – Lake Country School

District (stegerj@mylakecountryschool.org). Any submittals are subject to the terms and conditions contained herein and will become the property of the Lake Country School District. The district retains the right to accept, or reject, any submittal received after the above deadline, and/or, that does not comply with the requested format or content.

Scope of Proposal

The Lake Country School District seeks a construction partner to complete a capital improvement projects as part of a district-wide infrastructure improvements effort. These investments are associated with the April 2024 capital referendum. The District intends to partner with a single prime contractor who would be responsible for all associated scope, trades, and subcontractors related to the project below. The vendor would be responsible for all local approvals and project-related permitting. Project construction and possible phasing to be coordinated closely with the district in alignment with the school schedule, and campus activities.

Interested contractors to submit an itemized cost proposal for projects described below, and include preliminary timeline for construction. Proposals should be inclusive of all fees, materials, labor, services, rentals, ect. to complete the work as outlined.

The district has provided a project narrative which outlines project scope to the best of the district’s current direction. Vendor is required to submit for any additional information, or clarifications, needed; and should provide a detailed proposal outlining all assumptions. Submitted costs proposals expected to become the basis for budget establishment with the selected partner supporting the district in refining the design scope and establishing a final contract value.

Project Narrative

Project Schedule:

- Contract Award: December 2025

- Planning and Procurement: January – May 2026

Note: District Spring Break: March 30 – April 3 2026

- Commence Construction: June 8, 2026

- Construction Completion: August 2026

Project Scope:

1. Exhibit A – Scope Narrative

RFP Exhibits:

1. Exhibit B – Scope Diagram

Proposal Submittal Requirements

Requests for Clarification: All questions, or needed clarifications should be directed to Jordan Steger, Director of Buildings and

Grounds – Lake Country School District (stegerj@mylakecountryschool.org) in writing via email. Questions will be gathered with formal responses being issued to all interested parties. The deadline for submitted questions is: 5:00pm on Wednesday, November 5, 2025.

Pre-proposal Conference: Friday, October 24. Enter at Door A. The District will conduct a brief RFP overview, answer any preliminary questions, and conclude with a building / site tour as needed. This will be the only opportunity to access the site within the RFP timeframe, attendance is highly encouraged.

- 9:00am: Doors and Windows & Site Improvements

- 10:30am: Mechanical Systems

Submittal: A digital proposal copy is to be submitted via email to Jordan Steger, Director of Buildings and Grounds – Lake

Country School District (stegerj@mylakecountryschool.org) by 3:00pm on Monday, November 17, 2025. Submitting Vendors are required to complete the attached Bid Form as a summary of their final proposal; and are encouraged to supplement this with any additional materials needed to outline a complete proposal.

mailto:stegerj@mylakecountryschool.org mailto:stegerj@mylakecountryschool.org

Bid Form | Site Improvements

Referendum Project Scope

Bids Due: Thursday, November 13, 2025

To: Lake Country School District

Attention: Jordan Steger, Director of Buildings and Ground

Name of Corporation, Partnership, Sole Owner of ________________________________________________________________________

Street City Zip Phone hereby agree(s) to execute proposed contract and to furnish all labor and materials required for the construction of the project designed above for the prices set forth below, in accordance with the construction bid documents supplied.

Base Bid:

1. Asphalt Replacement – Parking Lot: $____________________________

2. Asphalt Replacement - Drive Lane: $____________________________

Asphalt Widening: $____________________________

3. Asphalt Replacement - Playground: $____________________________

4. Concrete Sidewalk and Curb/Gutter Replacement: $____________________________

5. Rolled Face Concrete Curb: $____________________________

6. Concrete Driveway Installation: $____________________________

7. Concrete Flume: $____________________________

8. Lighting Replacement: $____________________________

9. Additional Scope: $____________________________

Total Base Bid: $____________________________

(written)_______________________________________________________________________________

Alternate Bid:

1. Concrete Sidewalk - Entry: $____________________________

The undersigned acknowledges having visited the project site, become familiar with existing conditions and having attended the Pre-bid Conference. If awarded the contract, the undersigned agrees to commence work upon receipt of Owner’s written ‘Notice to Proceed’ or award of Contract.

Signature:

Firm Name: _______________________________

Signature: _______________________________

Title: _______________________________

Date: _______________________________

Exhibit A – Scope Narrative | Site Improvements Friday, October 17, 2025

1800 Vettelson Road, Hartland, WI 53029

Scope Disclaimer

The scope summary provided herein is intended to serve as a foundational framework for the overall project scope. It is the vendor’s responsibility to develop and deliver solutions that are fully compliant with applicable codes and regulations, thoughtfully coordinated with all relevant building systems and components, and designed to be both cost-effective and durable over the long term. The vendor is expected to proactively seek any necessary clarifications to ensure a complete and integrated solution that aligns with project objectives and stakeholder expectations.

Scope Narrative

1. Asphalt Replacement - Parking Lot: Mill and replacement of existing asphalt parking lot with new asphalt.

Restripe parking lot to maximize parking quantity and efficiency of drop-off / pick-up vehicle circulation, coordinate layout closely with District. Include all paint striping.

2. Asphalt Replacement – Drive Lane: Mill and replacement of existing asphalt vehicle drive with new asphalt. In addition to vehicle circulation, the proposed solution to account delivery truck, garbage truck, and bus traffic. Include all paint striping.

a. Asphalt Widening – Multiple Locations: Expand existing asphalt drives in areas as indicated.

Expansion to align with adjacent asphalt replacement projects for seamless finished product.

Include all paint striping.

3. Asphalt Replacement – Playground: Mill and replacement of existing asphalt playground surface with new asphalt. Final playground striping to be coordinated with District. Include all paint striping.

4. Concrete Sidewalk, and Curb / Gutter Replacement: Replace existing concrete sidewalk with new concrete surfaces. Replacement of the existing concrete curb and gutter with new concrete 18” curb and gutters. New concrete to be synthetically reinforced, 4,000psi, saw-cut control joints, with color / texture to match existing concrete surfaces (or as recommended).

5. Rolled Face Concrete Curb: Installation of new concrete roll faced concrete curb. New concrete to be synthetically reinforced, 4,000psi, saw-cut control joints, with color / texture to match existing concrete surfaces (or as recommended).

6. Concrete Driveway Installation: Installation of new 12’ wide concrete driveway. New concrete to be synthetically reinforced, 4,000psi, saw-cut control joints, with color / texture to match existing concrete

7. Concrete Flume: Installation of new concrete flume and coordinate with stormwater management. New concrete to be synthetically reinforced, 4,000psi, saw-cut control joints, with color / texture to match existing concrete surfaces (or as recommended).

8. Lighting Replacement: Replacement of existing light pole and fixtures to improve overall site lighting.

Poles to be replaced in existing locations, pole heights to be increased. New light fixtures to be LED, tie into the building lighting control system, and include motion-activated control and dimming.

9. Additional Scope

a. Vehicle Circulation Signage: Provide a proposed signage allowance for installation of new vehicle circulation and parking signage.

b. Landscape Restoration: Restore all adjacent, and disturbed ground surfaces / landscaping to existing condition.

Alternate Bid:

1. Concrete Sidewalk - Entry: Replace existing concrete sidewalk with new concrete surfaces. New concrete to be synthetically reinforced, 4,000psi, saw-cut control joints, with color / texture to match existing concrete caden Text Box Lake Country School District Referendum Project caden Text Box Project:

caden Text Box

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caden Text Box Plans provided as diagrammatic tools for project narrative / description purposes only. Not for Construction. Not to Scale.

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Owner Image

Owner Line

Owner Text Box Disclaimer:

Owner Text Box No.:

Owner Text Box Exhibit B | Scope Diagram Site Improvements

Owner Text Box Drawing:

Owner Line

Owner Text Box 10/17/2025

Owner Text Box Date:

Owner Image

Owner Polygon

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Owner Callout

2. Asphalt Replacement - Drive

Owner Callout

1. Asphalt Replacement - Parking Lot

Owner Line

Owner Callout

6. Concrete Drive

Owner Polygon

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Owner Polygon

Owner Polygon

Owner Polygon

Owner Polygon

Owner Callout

2. Asphalt Drive Widening

Owner PolyLine

Owner PolyLine

Owner PolyLine

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4. Concrete Sidewalk Replacement

Owner Callout

5. Roll Faced Concrete Curb

Owner Callout

5. Roll Faced Concrete Curb

Owner Callout

5. Roll Face Concrete Curb

Owner Polygon

Owner Callout

2. Asphalt Parking Lot / Drive Expansion

Owner Callout

3. Asphalt Playground Replacement

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7. Stormwater Management Improvement

Owner Ellipse

Owner Callout

7. Concrete Flume

Owner Ellipse

Owner Callout

7. Concrete Flume

Owner Polygon

Owner Polygon

Owner Polygon

Owner Callout Alternate 1. Concrete Sidewalk - Entry