LCR Services RFP For Waverly Hall.pdf

LEAD & COPPER RULE COMPLIANCE SERVICES RFP

Descrip�on and Nature of Project

Town of Waverly Hall has been awarded a grant from the Georgia Environmental Finance Authority (GEFA) to implement the requirements of the U.S. EPA’s Lead & Copper Rule. The City is seeking a consultant to provide compliance and implementa�on services to assist in this effort. The successful candidate will assist the City in the development of a Service Line Inventory (SLI) with field inves�ga�ons, Service Line Replacement Plan (SLRP), and filter pitcher, tap sampling, and educa�onal outreach programs to comply with the updated law.

Scope of Work

{Waverly Hall} is solici�ng a firm to work closely with the City’s Engineer and assist in providing implementa�on services related to the EPA’s Lead and Copper. The City has a popula�on of {822} and approximately {317} water services. The requirements of the City and the Lead and Copper Rule Revision are:

• Service Line Material Inventory and submission to EPD

• Service Line Verifica�on

• Service Line Replacement Plan, including development of EPA required Standard Opera�ng

Procedures

• Tap Sampling Plan Update

• Addi�onal Tap Sampling Program

• Point of Use Device Program

• Public Outreach, Educa�on and No�fica�on Program

In addi�on to these requirements, the successful candidate will provide the following:

• Staff training

• Public presenta�on of inventory results

• Web-based map and informa�onal dashboard that can be made available to the public through the City’s website

All inventory and replacement plan data shall become the property of the Waverly Hall at the comple�on of the project. The City will not contract for so�ware subscrip�on services.

Project Timeline

The Service Line Inventory must be completed and submited to the Georgia Environmental Protec�on Division no later than October 16, 2024. The Service Line Replacement Plan and other compliance components will be due by the date prescribed by the U.S. EPA in the Lead and Copper Rule Improvements, expected in late 2023.

Proposal

Interested companies are required to submit their sealed bids containing the following informa�on:

1. Company Introduc�on: Briefly introduce your company, its history, and relevant experience in providing similar compliance assistance services.

2. Technical Approach: Describe your approach to comple�ng the Lead Service Line Inventory (LSLI), including field inves�ga�on services, and Service Line Replacement Plan (SLRP) within the specified �meframe.

3. Experience and Qualifica�ons: Highlight your team's exper�se and qualifica�ons in working on projects related to drinking water compliance and lead/copper mi�ga�on.

4. Implementa�on Plan: Provide a detailed plan outlining how you will meet the requirements of the LCRR, including tap sampling, public educa�on, customer no�fica�on, and point-of-use device distribu�on.

5. Project Timeline: Present a comprehensive �meline with clear milestones and deliverables for the en�re project dura�on.

6. Price Proposal and Project Budget: Submit a detailed price proposal and budget breakdown for the en�re project, including all associated costs and fees. Provide a per-service cost for field inves�ga�ons. Please include a final overall price at the botom assuming number of services are accurate in beginning of RFP. This price must include all field inves�ga�ons and sub contracted work needed to complete this job for the municipality.

7. References: Provide at least three references from past clients or projects related to water quality compliance.

Submission Details:

Please submit your sealed proposals in physical format to the address below no later than {December 1st} at {11 am}. The proposal envelope shall be clearly labeled "Lead & Copper Rule Compliance Assistance Proposal – CITY OF {Waverly Hall}.”

Please also send an electronic copy to hayes@hofstadter.com before the bid date to ensure we have all bidders and copies in email and physical form.

{9108 GA Hwy 85, PO Box 357, Waverly Hall, Ga 31831}

Other Informa�on:

Disadvantaged Business Enterprises (DBE), including Minority and Women Owned Businesses (MBE and WBE), are encouraged to submit a proposal.

Example Bid Proposal

1005 1 LS Contracted Services - Field Investigation $ $ 1010 1 LS Inventory completion and submission to EPD $ $

1015 EA

Price Per service including all appurtances associated with completing the inventory $ $

1020 1 LS Contingency $ $

$Total Construction

EPD Lead and Copper Inventory

Scoring Criteria

1. Familiarity with Community 1-5

2. Price Compe��veness 1-5

3. Completeness of RFP 1-5

4. Ability to provide services for this job 1-5

5. Staff and subs capable of comple�ng job 1-5

Total Score