LCLGD24C0005 JA signed-Redacted.pdf

Justification and Approval Sole-Source Justification

Plan ID Number: 2024-LGD-0108

Form Updated 4/14/2023

Justification & Approval For Other than Full and Open Competition

As a legislative branch agency, the Library is subject to the competition and advertising requirements of 41 U.S.C. § 6101. Like the Competition in Contracting Act and the FAR, 41 U.S.C. § 6101 does not require competition when a contracting officer certifies that only one source or brand-name item is available, when dictated by public exigency, or when otherwise authorized by law.

This document sets forth the justification and approval for award of a contract or order by means providing for other than full and open competition per 41 U.S.C. § 6101, LCR 7-210, and, as applicable, FAR 6.302, FAR 13.106-1, FAR 8.405, and FAR 16.505. Contracting without competition shall not be justified on the basis of a lack of advance planning or concerns related to availability of funds.

This form shall be used to support instances where competition will be limited to a single source, a limited number of sources, including where a brand name product is required.

Part 1 Identification

1. Contracting Agency and Activity: Library of Congress, LCSG, DPS, DSD, CDD, DOS

2. Nature of Action Being Approved Contract (or modification) LoC or Leg Branch Order (or modification) GSA Schedule or GWAC: Identify Schedule/Contract Other: Identify

Plan ID Number: 2024-LGD-0108 Contractor (or Brand Name): Metis Estimated Value (Base and all options):

Period of Performance: Equipment and supplies being purchased comes with a 3 year warranty. The contract PoP will reflect the dates of the purchase, delivery and length of warranty.

3. Description of Supplies or Services Required to Meet Library Needs meet those needs. Do not focus on a description of the program.

The Library requires the following supplies or services:

1. One (1) METIS DRS-2520-DCS-PLUS Scanner and Software Package includes the following: CMOS 16K Pixel Sensor, Holding Table w/ integrated pressure sensors; NEW Sincrolight DCS lighting system (dynamically controlled synchronized light using LED source light), METIS DRS2520 Light Bar Assembly for Single Pass SuperScan on long originals, and PCle Camera- Link interface and connecting cables. Included with the Scanner is one license of METIS Scan Director Software w/integrated Light Inspector and Color Profiler Software.

2. Five (5) days of training on Metis DRS-2520-DCS-PLUS

3. One (1) Metis LB METIS LIGHT BOX for Transparency in Textiles and PBR applications.

4. One (1) MET-LI Metis 30 Light Inspector Software.

5. All related packaging and shipping of Metis DRS-2520-DCS-PLUS and required features.

6. Three (3) years of S-CO-MET-WNTY-ORS2520 CGS ORIS Extended Hardware Warranty for the METIS DRS DCS

Scanner. Including parts and labor.

7. Three (3) years of S-CO-MET-SMA-SO CGS ORIS Full-Service Software Maintenance Plan for Metis Scan Director

8. Three (3) years of S-CO-MET-SMA-LI CGS ORIS Full-Service Software Maintenance Plan for Metis Light Inspector

Justification and Approval For Other than Full and Open Competition

Plan ID Number: 2024-LGD-0108

Form Updated 4/14/2023

Part 2 Program Office Justification & Approval

4. Authority for Contracting Without Competition Over $250,000 For this requirement over $250,000, under FAR part 6, the basis for contracting without providing for full and open competition is:

There is only one responsible source and no other supplies or services will satisfy Library requirements.

41 U.S.C. § 6101(b)(2)(C); FAR 6.302-1.

FAR 6.302-1(b)(1).

Source controls copyrights, patents, raw materials, or secret processes cannot be acquired otherwise, or similar circumstances. FAR 6.302-

1(b)(2).

Other exception identified in FAR 6.302-1: Identify the exception

There is such unusual & compelling urgency that the Government would be seriously injured if competition is not limited.

41 U.S.C. § 6101(b)(2)(B); FAR 6.302-2. Option years are not permitted.

Source is expressly authorized or required by statute (e.g., AbilityOne, UNICOR, GPO, GSA Public Buildings Service, Appropriations Act, etc.) per 41 U.S.C. § 6101(b)(1) and FAR 6.302-5: Identify the authority

Other basis authorized in 41 U.S.C. § 6101(b) or FAR part 6.302: Identify the exception

- -1(c).

The Product is listed on the Library of Congress Enterprise Architecture Repository (LCEAR) database (Attach applicable

IT Standard Data Sheet)

Up to and including $250,000 For this requirement up to $250,000, using simplified acquisition procedures under FAR part 13, the basis for contracting without providing for full and open competition is:

Only one responsible source is reasonably available to meet Library requirements. 41 U.S.C. § 6101(b); FAR 13.106-1.

Product or service is reasonably available from only one source.

Source controls copyrights, patents or other exclusive licensing arrangements.

Urgent circumstances; only one source can reasonably deliver by required date. Option years are not permitted.

Source is expressly authorized or required by statute: Identify the authority

-name product The Product is listed the Library of Congress Enterprise Architecture Repository (LCEAR) database (Attach applicable

GSA Schedule Order For this GSA schedule order under FAR part 8, the basis for not competing among GSA schedule-holders and/or specifying a brand name product or item is:

An urgent and compelling need exists, and following GSA procedures would result in unacceptable delays.

FAR 8.405-6(a)(1)(i)(A).

Only one GSA source is capable of fulfilling the requirement at the level of quality required because the supplies or services are unique or highly specialized. FAR 8.405-6(a)(1)(i)(B).

In the interest of economy and efficiency, the new work is a logical follow-on to an original order that was placed competitively among GSA schedule-holders (i.e., the original order was not sole-source or limited-source.) FAR 8.405-6(a)(1)(i)(C).

-name product The Product is listed on the Library of Congress Enterprise Architecture Repository (LCEAR) database (Attach applicable

Order Under Multiple Award Indefinite-Delivery Contract or GWAC For this order under FAR subpart 16.5, the basis for contracting without providing for full and open competition is:

The need is so urgent fair opportunity would result in unacceptable delays. 41 U.S.C. § 6101(b)(2)(C) and FAR 16.505(b)(2)(i)(A).

The 41 U.S.C. § 6101(b)(1) and FAR

16.505(b)(2)(i)(B).

A logical follow-on order in the interest of economy and efficiency. 41 U.S.C. § 6101(b)(1) and FAR 16.505(b)(i)(2)(C).

To satisfy a minimum guarantee. 41 U.S.C. § 6101(b)(1) and FAR 16.505(b)(2)(D).

Authorized or required by statute. 41 U.S.C. § 6101(b)(1) and FAR 16.505(b)(2)(E).

U.S.C. § 6101(b)(2)(B) and FAR 16.505(a)(4)(i).

The Product is listed on the Library of Congress Enterprise Architecture Repository (LCEAR) database (Attach applicable