LCC 17-04 Laser Cutter DQ2.docx

Documented Quote

Date:

05/8/17 Quote Number:

LCC 17-04

Return all Quotes to:

Lamar Community College Business Office 2401 S. Main Lamar, CO 81052 Accounting Tech:

Ava Bair Voice (719) 336-1574 Fax (719) 336-5626 ava.bair@lamarcc.edu

Quote Due Date: May 16, 2017 at 2:00 pm

Quotes properly marked as to Quote No., and Date will be accepted via fax at (719) 336-5626 or by mail to Lamar Community College, Business Office, 2401 S. Main, Lamar, CO 81052 on or before the submission deadline of 05/16/17 @ 2:00 pm.

Please Note: Express Mail is only delivered in the afternoons. LATE QUOTES WILL NOT BE ACCEPTED.

LAMAR COMMUNITY COLLEGE IS SOLICITING FOR QUOTES FROM QUALIFIED VENDORS FOR A LASER CUTTER PER ATTACHED SPECIFICATIONS.

NOTES

· Vendors must be registered with the State of Colorado.

· To register go to:

www.colorado.gov/vss Detailed registration instructions can be found in the Vendor Registration Quick Start Guide

· All vendors must complete and return the vendor information page (Exhibit 1), & a W-9 (Exhibit 2) with the bid submission to be considered responsive.

· Lamar Community College will use the State of Colorado Purchase Order Terms & Conditions and the special provisions with any purchase or lease. Please see attached Exhibit 3. No other terms will be accepted.

· Lamar Community College reserves the right to accept or reject bids any or all bids, to waive informalities or irregularities, and to contract in the best interest of the College.

· Quotes must be FOB Destination.

· When submitting your quote please include detailed product description with response to all specifications. Bids received without a detailed response to all specifications will be considered non-responsive.

· This solicitation is published using the Colorado Vendor Self Service System (VSS). VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss

DETERMINANT FACTOR:

· Specifications are provided to identify the product required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute items. Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to price, quality per specification, delivery date. LCC will award the quote deemed to be the most advantageous to the college based on the following criteria (for example):

1. Cost

2. Conformity of equipment bid to specifications

3. Ability to meet Required Delivery Date

Additional Information

· Quotes must be in accordance with specifications set forth and subject to conditions herein and/or attached. All respondents are responsible for checking the VSS system for award; no other notification will be provided.

· The Contractor is subject to the Special Provision for Sole Source Government Contracts as defined in Colorado Constitution Article XXVII (Amendment 54)

· Objective: Lamar Community College (LCC) is requesting quotes for the product(s) or service(s) as described below. Quotes shall include all materials, labor, permits, and all other necessary fees. Costs not included in the vendor’s quote will not be paid by LCC. LCC reserves the right to purchase additional goods and services at the same bid prices or lower within a reasonable period of time.

· Sales Tax Exemption: All quotes shall be exclusive of any Federal or State taxes from which the College is exempt.

· Evaluation and Award: will be to the lowest most responsive and responsible bidder based on pricing and compliance with the specifications and the sole judgment of LCC as to the ability of the bidder to provide quality goods and service, to be in the best interest of the state, and to comply with the purchase order terms and conditions.

· Purchase Order: Due to the nature of this procurement, order(s) shall be placed through the issuance of a Purchase Order. No formal contracts will be utilized and no alternate Terms and Conditions accepted. A Purchase Order will be issued to the awarded Contractor as needed.

· Insurance Requirement: When the solicitation and purchase involves service, the awarded vendor shall submit a certificate of insurance in the minimum state-prescribed limits no later than five days prior to beginning work. Specific requirements may be obtained through the Purchasing Department. The certificate shall list Lamar Community College as both Certificate Holder and Additional Insured.

SPEIFICATIONS:

Lamar Community College is seeking quotes for a new Trotec Speedy 100 Laser cutter or equivalent to be used by students in our LCC Maker Space.

Trotec Speedy 100 Laser Cutter or equivalent. Minimum specifications include:

· CO2 Laser

· Minimum of 40 watts of laser power

· Minimum of 24” by 12” engraving area

· Maximum processing speed 110” per second

· Basic laser source (resonator body where laser radiation is created) must be made of 100% ceramic material.

· Auto Focus

· USB interface

· 2 inch lens (at least)

· Laser Pointer

· Warranty – bumper to bumper- of at least 2 years. Additional phone support is vital due to our remote location.

· Air Assist Pump

· Rotary Attachment for engraving rounded objects

· Educational Packet – including beginning projects for the students

· Software – CorelDRAW Graphics Suite – This is an industry standard.

· All shipping and handling costs to deliver laser cutter to Lamar Community College.

· Machine installation to include: complete setup, software installation and configuration, and on-site training on how to properly use and maintain the laser cutter.

· 110 V Exhaust Fan. This fan must be prewired and have and on/off switch with a minimum of 4” inlet and 4”outlet for external exhaust system.

· Hose kit with accessory clamps to complete installation of external exhaust.

· This CO2 laser will have the ability to engrave the following materials: acrylic, anodized aluminum, glass, fabric, laminates, leather, paper, plastic, stone, and wood.

· This CO2 laser will have the ability to cut the following materials: acrylic, fabric, laminates, leather, paper, plastic, and wood.

EXHIBIT 1

Vendor Response Form for LCC 17-04 (Submit the following information with Bid Proposal) All prices must be FOB Destination

ITEMS NEEDED:

(Per Specifications Listed)

MINIMUM

ORDER QTY

DESCRIPTION

Indicate your firm price for each of the following quantities (Prices must be FOB Destination).

UNIT PRICE

(Must Include Freight)

TOTAL PRICE

Laser Cutter

Delivery:

LCC requires a delivery, installation, and training of above unit by June 30, 2017 to campus.

Signature of Company Representative Verifying Warranty

Can your company meet this schedule? (Signature Required)

When must you receive the order so you can meet this schedule?

(Earliest date of order will be May 19, 2017.)

LCC 17-04 Laser Cutter Page | 1

Exhibit 1 (Cont.)

THIS COMPLETED PAGE MUST BE SIGNED AND RETURNED WITH YOUR PROPOSAL

Company Name

Terms (must be at least NET 30 days)

Modification Number (if applicable)

Address

Phone

Fax

E-mail Address

Signature/Date

Printed Name Of Signature

Using the Federal Government definition, does your firm qualify as:

A member of the State of Colorado VSS System

YES _____ NO_____ VSS Registration #____________

Federal Identification #

DSA 10493, Food Service Management, Oct 2010 Page | 1

Form 6-AC-02C Revised 1/93 395-53-01-1030 image1.jpeg