HOUSING AUTHORITY OF THE

CITY OF LONG BRANCH

INVITATION FOR BIDS

PAINTING SERVICES

IFB No. 20260910a

Under a Fair and Open Process in Accordance with N.J.S.A. 19:44A-20.4 et seq.

BIDS MUST BE SUBMITTED ELECTRONICALLY BY

September 10, 2026 at 10:00 a.m.

To:

Allison Toy, Procurement Manager

Housing Authority of the City of Long Branch

2 Hope Lane

Long Branch, New Jersey 07740

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The Housing Authority of the City of Long Branch (“Housing Authority”) is inviting bids for the following bids:

Painting Services IFB-20260910a

Supply and Delivery of Appliances IFB-20260910b

Carpet and Flooring Supply and Installation Services IFB-20260910c

Sealed bids shall be received electronically via link https://www.bidnetdirect.com/new-jersey/lbha until September 10, 2026 at 10:00 a.m..

The Invitation for Bids can be obtained electronically via link https://www.bidnetdirect.com/new-jersey/lbha.

A pre-bid conference will be held on August 18, 2026 at 10:00 a.m. at 2 Hope Lane, Long Branch, New Jersey 07740

Painting Services and Carpet and Flooring Supply and Installation Services bids must be accompanied by a bid bond in the amount specified in the Invitation for Bids and a consent of surety to a 100% Performance and Payment Bond.

Davis-Bacon prevailing wages shall apply to this project. The prevailing wage determinations for

Monmouth County, which are in effect at the time of the bid opening, shall control.

All bids shall be submitted electronically. Bids received after the deadline for any reason shall not be considered and will be returned to the sender.

All bids submitted are subject to these instructions and to the Instructions to Bidders for Contracts, form HUD-5369. The failure to abide by these instructions in any way, including but not limited to the failure to submit all required documentation, may lead to the bid being rejected as non-responsive.

The Housing Authority reserves the right to reject any and all bids and/or to waive any informality in the bids. No bids may be withdrawn within sixty (60) days after the submission deadline.

The contract shall be awarded to the bidder who submits the lowest responsible and responsive bid. The Housing Authority reserves the right to award the contract on a per-property basis. The successful bidder(s) will be required to execute the Housing Authority’s contract and obtain a

100% Performance and Payment Bond from an acceptable Surety within seven (7) days of receiving the notice of award.

This Invitation for Bids is being issued pursuant to a fair and open process in accordance with

N.J.S.A. 19:44A-20.4 et seq.

Invitation for Bids – Painting Services 20260910a i

TABLE OF CONTENTS

Bid Instructions

1. Purpose

2. Terms and Conditions

3. Specifications

4. Method of Operation

5. Qualifications

6. Bid Requirements

7. Submission Requirements

8. Contract Award

9. Post-Award Items

10. Americans with Disabilities Act Language

11. Mandatory Affirmative Action Language

Bid Documents

1. Bid Checklist

2. Acknowledgment of Addenda

3. Bid Form

4. Qualifications Statement

5. Listing of Subcontractors

6. Affirmative Action Compliance Notice

7. HUD-5369

8. HUD-5369-A

9. HUD-2530

10. HUD-92010

11. Disclosure of Investment Activities in Iran

12. Certification of Non-Involvement in Russia or Belarus

Contract Documents

1. Form of Contract

2. HUD-5370-C

1. PURPOSE

The Housing Authority of the City of Long Branch (“Housing Authority”) is a public housing agency with administrative offices located at 2 Hope Lane, Long Branch, New Jersey 07740. The

Housing Authority provides quality, affordable housing to low-income families and seniors through various affordable housing programs.

In accordance with applicable Federal and State of New Jersey requirements, the Housing

Authority is currently accepting sealed bids for Painting Services for a term of one (1) year, commencing upon execution of the contract, with one (1) option to renew for an additional one (1) year period, subject to the mutual agreement of the parties and Board approval, and subject to the availability and appropriation of sufficient funds. The successful bidder(s) must be available on a regular basis, including response to urgent needs as directed by the Housing Authority.

The Housing Authority currently owns and/or operates the following projects in Long Branch, New Jersey:

• Chester Arthur o 60 Units – Senior Site o Location: 111 Union Avenue

• Garfield Court Phase 1 o 67 Units – Family Site o Locations: 1-85 University Drive; 2-12, 46-66 University Drive; 221, 237-247

Central Avenue

• Garfield Court Phase 2 o 61 Units – Family Site o Locations: 249-281 Central Avenue; 105-119, 125, 129-131 Rockwell Avenue; 17-

47 Hope Lane; 18-48 Hope Lane

• Hobart Manor o 57 Units – Senior Site o Locations: 1-57 Hobart Manor

• John R. Lewis Commons Phase 1 o 65 Units – Family Site o Locations: 510-532 High Street; 201-215 Wardell Street; 101-155 Garrett Drive;

102-126 Garrett Drive; 211, 212, 217, 218 Jennings Lane

• John R. Lewis Commons Phase 2 o 58 Units – Family Site o Locations: 159-217, 223-225 Garrett Drive; 128-142, 214, 218-228 Garrett Drive;

216, 220-236 Rivera Lane

• John R. Lewis Commons Phase 3 o 51 Units – Family Site o Locations: 232 Garrett Drive; 229-255 Garrett Drive; 219-225 Jennings Lane; 220-

236 Jennings Lane; 217-239 Wardell Place; 439-443 West End Avenue

• Kennedy Towers o 100 Units – Senior Site o 36 Rockwell Avenue

• Presidential Estates o 70 Units – Family Site o Locations: 130, 140, 150, 160 Central Avenue; 1-6 Sydney Way; 101, 105, 111

Liberty Street; 1-3 Randolph Court

• Seaview Manor o 40 Units – Family Site o Locations: 131 Central Avenue; 1-7 Ellis Avenue; 222-226 Seaview Avenue

This Invitation for Bids shall include all of the above projects.

All work must be performed in accordance with applicable Federal, State of New Jersey, and local statutes, rules, regulations, ordinances, orders, and codes (including the rules, orders, directives, and regulations promulgated by the U.S. Department of Housing and Urban Development

(“HUD”)).

All bids shall be reviewed for completeness. Therefore, the Housing Authority urges all interested companies to carefully review the requirements of the Invitation for Bids, including the attached

Instructions to Bidders for Contracts (HUD-5369). Failure to abide by these instructions in any way may lead, in the Housing Authority’s sole discretion, to the rejection of the bid as non-responsive.

2. TERMS AND CONDITIONS

Any requests for clarification as to the meaning of any provision of this Invitation for Bids shall be submitted in writing no later than August 26, 2026 at 10:00 a.m. to the Housing Authority’s

Procurement Manager, Allison Toy, through bidnet direct, via link:

https://www.bidnetdirect.com/new-jersey/lbha. If deemed necessary by the Housing Authority, an addendum will be issued to all individuals who were issued a copy of the Invitation for Bids. Any prospective bidder obtaining the Invitation for Bids from any other source shall be responsible for ensuring they are aware of any addenda by verifying such with the Housing Authority prior to submission. Failure of any bidder to receive any such addendum shall not relieve them from an obligation under their bid as submitted.

All bids shall remain valid for a period of sixty (60) calendar days after the date specified for receipt of bids. All costs of the bidding process, interviews, and related expenses, are solely the responsibility of the bidder.

The Housing Authority reserves the right to reject any or all bids, to waive informalities and minor irregularities, and/or modify or cancel this Invitation for Bids. Bids which appear unrealistic in terms of management commitments or are indicative of failure to comprehend the complexity of this Invitation for Bids and subsequent contract may be rejected.

The Housing Authority reserves the right to 1) contact any bidder to clarify their bid; 2) contact any past/current clients of the bidder; 3) solicit information from any available source concerning any aspect of the bid; and 4) seek and review any other information deemed pertinent to the evaluation process.

3. SPECIFICATIONS

The successful bidder(s) shall be required to provide the full range of Painting Services at all properties identified by the Housing Authority in the contract award. The Scope of Services shall include, but not be limited to, the following:

A. Examine site conditions and provide price quotations for painting services.

B. Examine existing conditions and confirm suitability for continued use. Unsuitable conditions shall be immediately reported to the Housing Authority.

C. Document existing conditions prior to starting work in each assigned apartment.

D. Prepare surfaces for painting. Surfaces shall be dry; cleaned free of all dirt, grit, grease, mold, mildew, foreign substances; and all loose, peeling, blistering, chalking or scaling paint.

1. Kitchen surfaces shall be washed with a solution of paint cleaner of enough strength to remove all grease and to dull the surface sheen. Paint cleaner shall be rinsed off with clear water.

2. Surfaces exhibiting water stains shall be sealed with a solvent based, alcohol soluble sealer.

E. Protect floors and other finished surfaces from damage. Use dry clean drop cloths and masking tape that can be removed without damaging or leaving residue on substrate.

F. Protect all permanent labels (e.g. UL labels, apartment numbers, etc.) on doors and windows, receptacle and switch plates, light fixtures, medicine cabinets, vinyl and rubber base moldings, sprinkler heads, smoke detectors and carbon monoxide detectors from damage.

G. Ensure all furniture is moved away from the walls, covered prior to painting, and moved back in place when painting is completed.

H. Plaster Surfaces

1. Patch damaged or deteriorated plaster areas of up to one (1) s.f. for any one wall or room ceiling.

2. Spackle and sand any cracks, holes, bulges or gouges in wall and ceiling surfaces.

3. Scrape and remove any loose, peeling, blistering, chalking and scaling paint.

Resulting edges of all areas so scraped shall be spackled to a feathered edge and sanded smooth when dry.

4. Apply primer to all patched, spackled, and sanded areas prior to painting.

5. The Contractor shall determine whether holes in plaster surfaces shall be required to be closed with three (3) coats of gypsum plaster, that is a scratch, brown, and finish coat; or a lesser number of coats. However, if a lesser number of coats is used and the finished surfaces are not satisfactory to the Housing Authority, they shall be re-plastered at the Contractor’s expense.

6. Plaster material shall meet the requirements of the pertinent ASTM Specifications and the local building code. Mixing, application and installation shall be in accordance with manufacturer’s instructions.

I. Drywall Surfaces

1. Patch damaged or deteriorated drywall areas of up to six (6) inches in diameter for any one wall or room ceiling. The repair shall include backing up the area with gypsum board or other fire proof material, then filling the hole or recessed are with plaster of paris so that it is flush with the existing surfaces.

2. Spackle and sand any cracks, holes, bulges or gouges in wall and ceiling surfaces.

3. Popping nails or screws shall be recessed or removed. If nails or screws are removed, new nails or screws are to be installed near their original location and all holes and indentations filled.

4. Scrape and remove any loose, peeling, blistering, chalking and scaling paint.

Resulting edges of all areas so scraped shall be spackled to a feathered edge and sanded smooth when dry.

5. Remove to the refusal point all loose or buckled tape. New tape shall be imbedded in and resurfaced with the proper material.

6. Apply primer to all patched, taped, spackled, and sanded areas prior to painting.

J. Perform complete painting of apartments, including but not limited to walls, ceilings, columns, beams, closets, doors (both entry and interior), jambs, and trim. No other millwork will be painted. Painting shall generally be performed in compliance with the

MPI Maintenance Repainting Manual.

1. Perform painting in accordance with all manufacturer instructions and recommendations.

2. Paint exposed surfaces unless otherwise indicated. Paint surfaces behind movable equipment and furniture. Do not paint prefinished items, items with an integral finish, operating parts, and labels unless otherwise indicated.

3. Use brushes only where the use of other applicators is not practical. Use rollers for finish coat on interior walls and ceilings.

4. Apply paints to produce surface films without cloudiness, spotting, laps, brush marks, roller tracking, runs, sags, ropiness, or other surface imperfections.

5. Cut in sharp lines and color breaks. If undercoats or other conditions show through topcoat, apply additional coats until cured film has a uniform paint finish, color, and appearance.

6. At the completion of the work specified, all painted work shall be touched up and restored where damaged, defaced, or defective, and the entire work left free from blemishes.

7. Clean all paint spots and stains from floors, woodwork, glass, hardware, tile, metal work, and all similar items and leave the floors broom clean upon completion.

K. Ensure that all products supplied are brand name or equivalent. In order to be deemed equivalent, an alternative item must have the same features and manufacturer warranty coverage as the brand name unit specified. Bidders shall supply a product specification sheet for any alternative items proposed.

1. Walls and Bathroom: Eggshell finish

Sherwin Williams - Drift of Mist SW 9166 238-C2

Sherwin Williams - Olympus White SW 6253 234-C1

Sherwin Williams - Drift of Mist SW 9166 238-C2

Sherwin Williams - Marshmallow SW 7001 267-C1

Sherwin Williams - Eggwhite SW 6364 264-C2

2. Window Surrounds and Sills; Closets: Semi Gloss

Sherwin Williams High Reflective White SW 7757 256-C1

3. Ceilings: Flat White

L. Promptly remedy any deficiencies in materials and/or craftsmanship identified by the

Housing Authority.

M. Remove and properly dispose of all job-related debris. Job-related debris shall not be placed in Housing Authority dumpsters or otherwise allowed to remain on Housing

Authority property.

4. METHOD OF OPERATION

A. Initiating Services. In making a service call, the Housing Authority shall provide the

Contractor with a brief summary of the issue, a statement advising whether it appears to be an emergency or ordinary matter, and any scheduling requirements.

B. Emergency Work Procedures. The Contractor shall, within two (2) hours of receiving notification from the Housing Authority, report to the site, examine the site conditions, and provide a price quotation (based on its proposed fees). If authorized by the Housing

Authority, the Contractor shall take immediate action to address the emergency. If any materials required for proper completion of the work are not immediately available, the

Contractor shall address the emergency to the greatest extent possible and provide a timeframe for final completion of the repairs.

C. Non-Emergency Work Procedures. The Contractor shall, within forty-eight (48) hours of receiving notification from the Housing Authority, report to the site, examine the site conditions, and provide a price quotation (based on its proposed fees) with a timeframe for completion. If the Housing Authority wishes for the work to proceed, it shall issue a

Purchase Order to the Contractor. Typically, the Contractor shall be required to commence work within three (3) business days of the Housing Authority issuing a Purchase Order and complete the work as promptly as possible.

D. Contractor Unavailability. The Contractor may decline to submit a price quotation due to scheduling conflicts, time constraints, and/or insufficient manpower. The Housing

Authority may utilize its staff or another vendor if the Contractor fails to provide a price quotation within the required timeframe, provides a timeframe for completion that fails to adhere to the Housing Authority’s scheduling requirements, or provides pricing that is deemed non-competitive. Additionally, the Housing Authority may terminate the contract for cause and/or seek to disqualify the Contractor from future contract awards due to such failures.

E. Materials. The Maintenance Director shall advise which materials will be supplied by the

Housing Authority and which materials will be supplied by the Contractor. All materials supplied by the Contractor shall be in new condition and approved by the Housing

Authority. Unused materials must be returned for credit or handled per instructions from the Maintenance Director.

F. Safety and Security Procedures. The Contractor’s employees must have ID cards or badges and sign in and sign out with the Site Manager (or, for after-hours work, the Housing

Authority’s security personnel) during every site visit. The Contractor must ensure that their employees have all appropriate safety equipment.

The contract information for each property is as follows:

• Chester Arthur: Royl Taylor – (732) 222-3747 x112

• Garfield Court: Tiffany Morales – (732) 222-3747 x118

• Hobart Manor: Lashawn Bibbens – (732) 222-3747 x138

• John R. Lewis Commons: Takia Walker – (732) 222-3747 x116

• Kennedy Towers: Royl Taylor – (732) 222-3747 x109

• Presidential Estates: Lashawn Bibbens – (732) 222-3747 x167

• Seaview Manor: Lashawn Bibbens – (732) 222-3747 x135

The Contractor is responsible for retrieving building and unit keys/fobs from the

Maintenance Director and/or Site Manager and returning same upon final approval of the work. The Contractor is responsible for locking the unit at the end of each workday and for the conservation of utilities. The Contractor shall not allow anyone into a unit other than an employee of their company or of the Housing Authority. The Contractor shall not attempt to duplicate any keys/fobs and shall be charged for any keys/fobs that are not returned.

G. Advertising. The Contractor shall not install any signs or other advertising material on

Housing Authority property.

H. Additional Issues. The Contractor shall notify the Site Manager of any additional maintenance issues discovered while performing assigned work.

I. Close-Out Procedures. Upon completion of an assignment, the Contractor shall sign the

Housing Authority’s certification of completion and submit it to the Maintenance Director.

The Contractor shall also call the Maintenance Director to advise that the work is ready for inspection. The Housing Authority shall then inspect the work and provide the Contractor with a punch list identifying any deficiencies. Deficiencies must be corrected within three

(3) business days of receiving the punch list. After completing all punch list items, the

Contractor shall call the Maintenance Director to advise that the work is ready for re-inspection.

J. Failure to Timely Complete Work. If the Contractor fails to complete assigned work on time, the Housing Authority may impose liquidated damages, terminate the contract for cause, and/or seek to disqualify the Contractor from future contract awards.

K. Invoicing. The Contractor shall submit detailed monthly invoices to the Housing Authority.

Invoices shall be submitted by the tenth (10th) of each month to the Housing Authority’s

Finance Office. Invoices shall identify the services provided, the emergency or non-emergency nature of the services provided, the date and location (including unit number) of the services provided, the hours (rounded to the nearest quarter hour, one hour minimum) and hourly rate for each worker, and the cost (including 10% markup) of each material used. Items priced per lineal foot shall be rounded up to the next 1/2 foot. Items priced per square foot shall be rounded up to the next square foot. Invoices shall be accompanied by reliable proof of the actual cost of materials. The Housing Authority shall not be billed for travel time, price quotation time, disposable supplies, equipment, or machinery used to provide the services.

L. Guarantees and Warranties. The Contractor shall guarantee all installations and repairs for

180 days. In addition, the Contractor shall honor all manufacturer warranties and resolve defects.

5. QUALIFICATIONS

Bidders shall meet the following minimum requirements:

A. Is authorized to do business in the State of New Jersey.

B. Is capable of providing the requested scope of services in accordance with the requirements set forth herein.

C. Is able to truthfully and accurately provide all information required on the Qualifications

Statement.

D. Is approvable by HUD.

Failure to meet any of the foregoing qualifications is considered a material defect and shall result in the disqualification of the Bidder.

6. BID REQUIREMENTS

A. Bid documents shall be signed by the owner or an executive officer of the company.

B. Required Documentation – Bidders shall submit an original and one copy of their entire bid, including the enclosed checklist and all documentation identified therein. Failure to provide any of the required documentation at the time of submission may be considered a fatal defect warranting rejection of the bid.

C. Insurance – Bidders shall possess the insurance coverages specified on the Qualifications

Statement. The premium cost of all insurance purchased by the Bidder for protection against risks assumed by virtue of the contract shall be borne by the Bidder and is not reimbursable by the Housing Authority. The Housing Authority specifically reserves the right to require the Bidder to provide certified copies of any and all insurance policies.

7. SUBMISSION REQUIREMENTS

Bidders are invited and strongly encouraged to attend a pre-bid walkthrough of the sites on August

18, 2026 at 10:00 a.m.. Please contact the Housing Authority’s Procurement Manager, Allison

Toy, via email to atoy@lbhousing.org to register for the walkthrough. The starting location is in front of the Administrative Offices, located at 2 Hope Lane, Long Branch, New Jersey 07740.

Bids must be received by the Housing Authority electronically by September 10, 2026 at 10:00 a.m.

Bids must be submitted electronically through bidnet direct, via link:

https://www.bidnetdirect.com/new-jersey/lbha. No faxed, mailed, hand delivered, or emailed bids shall be accepted. Bidders must ensure that their bid is received electronically by the deadline specified above. Bids received after the deadline for any reason shall not be considered and will be returned to the sender.

8. CONTRACT AWARD

The Housing Authority reserves the right to waive any informality and to reject any and all bids.

No bid may be withdrawn for sixty (60) days after the due date. Bids may be withdrawn prior to the due date by written notice submitted through Bidnet Direct portal.

The contract shall be awarded to the bidder who submits the lowest responsible and responsive bid. The Housing Authority reserves the right to award the contract on a per-property basis. The successful bidder(s) will be required to execute the Housing Authority’s contract and obtain a

100% Performance and Payment Bond from an acceptable Surety within seven (7) days of receiving the notice of award.

9. POST-AWARD ITEMS

A. The successful bidder(s) shall comply with Section 3 of the Housing and Urban

Development Act of 1968, as amended (12 U.S.C. 1701u) and the implementing regulations at 24 C.F.R. Part 135. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3 shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. The successful bidder(s) shall complete all Section 3 documentation required by the Housing Authority. The successful bidder(s) shall ensure that Section 3 requirements are factored in as part of its bid and no change orders will be accepted at a later date for failure to comply with this provision.

B. The successful bidder(s) shall ensure that its employees and the employees of each of its subcontractors are paid in accordance with Davis-Bacon Prevailing Wages. At all times during the contract, the Contractor shall comply with the applicable prevailing wage determination for Monmouth County in effect at the time of contract award. The

Residential classification shall apply to the following sites: Garfield Court, Hobart

Manor, John R. Lewis Commons, Presidential Estates, and Seaview Manor. The

Building classification shall apply to the following sites: Chester Arthur and Kennedy

Towers. The Contractor and each subcontractor shall be required to provide weekly certified payrolls to the Housing Authority upon any request for payment and all employees on the job shall be subject to random HUD-11 interviews to verify payment of prevailing wages. The Contractor shall ensure that prevailing wage requirements are factored in as part of its bid and no change orders will be accepted at a later date for failure to comply with this provision.

C. The Housing Authority is exempt from all Federal and State of New Jersey Sales Taxes.

The Housing Authority shall provide the successful bidder(s) with evidence of its tax-exempt status.

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor and the Housing Authority of the City of Long Branch (hereafter “owner”) do hereby agree that the provisions of Title II of the Americans With Disabilities Act of 1990 (the

"Act") (42 U.S.C. 12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

MANDATORY AFFIRMATIVE ACTION LANGUAGE

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

(MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE)

Construction Contracts

During the performance of this contract, the contractor agrees as follows:

1. When hiring or scheduling workers in each construction trade, the contractor or subcontractor agrees to make good faith efforts to employ minority and women workers in each construction trade consistent with the targeted employment goal prescribed by

N.J.A.C. 17:27-7.2; provided, however, that the Department may, in its discretion, exempt a contractor or subcontractor from compliance with the good faith procedures prescribed by (a)1i and 2 below, as long as the Department is satisfied that the contractor or subcontractor is employing workers provided by a union which provides evidence, in accordance with standards prescribed by the Department that its percentage of active "card carrying" members who are minority and women workers is equal to or greater than the targeted employment goal established in accordance with N.J.A.C. 17:27-7.2. The contractor or subcontractor agrees that a good faith effort shall include compliance with the following procedures:

i. If the contractor or subcontractor has a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor shall, within three business days of the contract award, seek assurances from the union that it will cooperate with the contractor or subcontractor as it fulfills its affirmative action obligations under this contract and in accordance with the rules promulgated by the Treasurer, pursuant to

N.J.S.A. 10:5-31 et seq. If the contractor or subcontractor is unable to obtain said assurances from the construction trade union at least five business days prior to the commencement of construction work, the contractor or subcontractor agrees to afford equal employment opportunities to minority and women workers directly, consistent with this chapter. If the contractor's or subcontractor's prior experience with a construction trade union, regardless of whether the union has provided said assurances, indicates a significant possibility that the trade union will not refer sufficient minority and women workers consistent with affording equal employment opportunities as specified in this chapter, the contractor or subcontractor agrees to be prepared to provide such opportunities to minority and women workers directly, consistent with this chapter, by complying with the procedures prescribed under (a)2 below; and the contractor or subcontractor further agrees to take said action immediately if it determines that the union is not referring minority and women workers consistent with the equal employment opportunity goals set forth in this chapter.

2. If good faith efforts to meet targeted employment goals have not or cannot be met for each construction trade by adhering to the procedures of (1) above, or if the contractor does not have a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor agrees to take the following actions:

i. To notify the Public Agency Compliance Officer, the Department, and minority and women referral organizations listed by the Department pursuant to N.J.A.C. 17:27-5.3, of its workforce needs, and request referral of minority and women workers;

ii. To notify any minority and women workers who have been listed with it as awaiting available vacancies;

iii. Prior to commencement of work, to request that the local construction trade union refer minority and women workers to fill job openings, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade;

iv. To leave standing requests for additional referral of minority and women workers with the local construction trade union, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade, the State training and employment service and other approved referral sources in the area;

v. If it is necessary to lay off any of the workers in a given trade on the construction site, layoffs shall be conducted in compliance with the equal employment opportunity and non-discrimination standards set forth in this chapter, as well as with applicable Federal and State court decisions;

vi. To adhere to the following procedure when minority and women workers apply or are referred to the contractor or subcontractor:

(1) The contractor or subcontractor shall interview the referred minority or women worker.

(2) If said individuals have never previously received any document or certification signifying a level of qualification lower than that required in order to perform the work of the construction trade, the contractor or subcontractor shall in good faith determine the qualifications of such individuals. The contractor or subcontractor shall hire or schedule those individuals who satisfy appropriate qualification standards in conformity with the equal employment opportunity and non-discrimination principles set forth in this chapter. However, a contractor or subcontractor shall determine that the individual at least possesses the requisite skills, and experience as recognized by a union, apprentice program, or a referral agency, provided the referral agency is acceptable to the Department. If necessary, the contractor or subcontractor shall consider the recruitment and hiring or scheduling of minority and women workers who qualify as trainees pursuant to these rules. All of these requirements, however, are limited by the provisions of (3) below.

(3) The name of any interested woman or minority individual shall be maintained on a waiting list, and shall be considered for employment as described in (2)(vi)(2) above, whenever vacancies occur. At the request of the Department, the contractor or subcontractor shall provide evidence of its good faith efforts to employ women and minorities from the list to fill vacancies.

(4) If, for any reason, a contractor or subcontractor determines that a minority individual or a woman is not qualified or if the individual qualifies as an advanced trainee or apprentice, the contractor or subcontractor shall inform the individual in writing of the reasons for the determination, maintain a copy of the determination in its files, and send a copy to the Public Agency Compliance Officer and to the Department.

vii. To keep a complete and accurate record of all requests made for the referral of workers in any trade covered by the contract, on forms made available by the Department and submitted promptly to the Division upon request.

3. The contractor or subcontractor agrees that nothing contained in (2) above shall preclude the contractor or subcontractor from complying with the union hiring hall or apprenticeship policies in any applicable collective bargaining agreement or union hiring hall arrangement, and, where required by custom or agreement, it shall send journeymen and trainees to the union for referral, or to the apprenticeship program for admission, pursuant to such agreement or arrangement. However, where the practices of a union or apprenticeship program will result in the exclusion of minorities and women or the failure to refer minorities and women consistent with the county employment goal, the contractor or subcontractor shall consider for employment persons referred pursuant to (2) above without regard to such agreement or arrangement; provided further, however, that the contractor or subcontractor shall not be required to employ women and minority advanced trainees and trainees in numbers which result in the employment of advanced trainees and trainees as a percentage of the total workforce for the construction trade, which percentage significantly exceeds the apprentice to journey workers ratio specified in the applicable collective bargaining agreement, or in the absence of a collective bargaining agreement, exceeds the ratio established by practice in the area for said construction trade. Also, the contractor or subcontractor agrees that, in implementing the procedures of (2) above, it shall, where applicable, employ minority and women workers residing within the geographical jurisdiction of the union.

4. After notification of award, but prior to signing a construction contract, the contractor shall submit to the Public Agency Compliance Officer and the Department an initial project workforce report (Form AA201) electronically provided to the Housing Authority by the

Department, through its website, for distribution to and completion by the contractor, in accordance with N.J.A.C. 17:27-7. The contractor also agrees to submit a copy of the

Monthly Project Workforce Report once a month thereafter for the duration of the contract to the Division and to the Public Agency Compliance Officer. The contractor agrees to cooperate with the Housing Authority in the payment of budgeted funds, as is necessary, for on-the-job and/or off-the-job programs for outreach and training of minorities and women.

5. During the performance of this contract, the contractor agrees as follows:

i. The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that all employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Such equal employment opportunity shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the public agency compliance officer setting forth provisions of this nondiscrimination clause;

ii. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex;

iii. The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment;

iv. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time. However, if a subcontractor has a total workforce of four or fewer employees or if a contractor or subcontractor is performing under an existing Federally approved or sanctioned affirmative action program, the contract shall contain only the mandatory language required above, except for the language contained in the first sentence of this subparagraph.

BID CHECKLIST

Completion and/or submission of the following items is mandatory:

Read, Initialed

Item and Submitted

One Original and One Copy of Entire Bid ______________

Acknowledgement of Bid Addenda ______________

Bid Form ______________

Bid Guarantee (i.e. Bid Bond) ______________

Consent of Surety as to Performance and Payment Bond ______________

Qualifications Statement ______________

Listing of Subcontractors ______________

Affirmative Action Compliance Notice ______________

HUD-5369-A (Representations, Certifications, and Other

Statements of Bidders)

HUD-2530 (Previous Participation Certification) ______________

HUD-92010 (Equal Employment Opportunity Certification) ______________

Disclosure of Investment Activities in Iran ______________

Certification of Non-Involvement in Russia or Belarus ______________

N.J. Business Registration Certificate issued by N.J. Division of

Revenue

N.J. Public Works Contractor Registration Certificate ______________

Certificate of Insurance ______________

The undersigned hereby acknowledges that they have completed and/or submitted the above-listed mandatory items. The undersigned also hereby acknowledges that the Housing

Authority may, in its discretion, reject any bid as non-responsive for the failure to include any of the above-listed mandatory items.

Name of Company: ___________________________________________________________

Signature of Bidder’s Agent: ________________________________________________

Name and Title of Bidder’s Agent: ____________________________________________

Date: _______________ Email_________________________ Tel#_______________________

ACKNOWLEDGEMENT OF ADDENDA

The Bidder hereby acknowledges receipt of the following Addenda to the bid documents:

Addendum No. _______ Dated: ______________

Signature of Bidder’s Agent

Subscribed and sworn to before me

This ______ day of __________, 20______

Notary Public of ________________________

My commission expires __________________

Signature of Notary Public

BID FORM

In submitting this Bid, the undersigned agrees and certifies:

• That the bid was made in good faith following a complete examination of the specifications, all attached and referenced documents, and the existing site conditions and quantities.

• That the bid includes the cost of all materials, equipment, transportation, staging, protections, disposal, labor, permits, certifications, licenses, insurance, and bonds required for the successful completion of the project, and that there shall be no additional cost to the

Housing Authority arising from any of the foregoing items.

• That, if awarded a contract, the bidder shall perform all work in accordance with the

Invitation for Bids and the Contract.

• That, if awarded a contract, the bidder shall timely complete all work authorized by the

Housing Authority.

I. Chester Arthur

Unit Type Estimated Size Bid Amount

1-Bedroom 492 s.f. / unit

2-Bedroom 624 s.f. / unit

II. Garfield Court

1-Bedroom, Ground Floor 724 s.f. / unit

1-Bedroom, Upstairs 872 s.f. / unit

2-Bedroom, Ground Floor 978 s.f. / unit

2-Bedroom, Upstairs 1,150 s.f. / unit

3-Bedroom, Ground Floor 1,266 s.f. / unit

3-Bedroom, Upstairs 1,322 s.f. / unit

4-Bedroom, Townhouse 1,456 s.f. / unit

III. Hobart Manor

1-Bedroom 580 s.f. / unit

2-Bedroom 723 s.f. / unit

IV. John R. Lewis Commons

1-Bedroom 759 s.f. / unit

2-Bedroom 1,055 s.f. / unit

3-Bedroom 1,257 s.f. / unit

4-Bedroom 1,353 s.f. / unit

V. Kennedy Towers

1-Bedroom 589 s.f. / unit

2-Bedroom 721 s.f. / unit

VI. Presidential Estates

1-Bedroom, Ground Floor 849 s.f. / unit

1-Bedroom, Upstairs 1,000 s.f. / unit

2-Bedroom, Ground Floor 1,025 s.f. / unit

2-Bedroom, Upstairs 1,207 s.f. / unit

3-Bedroom, Ground Floor 1,149 s.f. / unit

3-Bedroom, Upstairs 1,207 s.f. / unit

4-Bedroom, Townhouse 1,442 s.f. / unit

VII. Seaview Manor

1-Bedroom 875 s.f. / unit

2-Bedroom 1,050 s.f. / unit

3-Bedroom 1,322 s.f. / unit

4-Bedroom 1,588 s.f. / unit

VIII. Miscellaneous

Item Type Bid Amount

Plaster Repair / s.f.

Drywall Repair / s.f.

Wallpaper Removal / s.f.

Furniture Moving / per item

Exterior Door Painting /door

Unit signage /sign

QUALIFICATIONS STATEMENT

1. The bid must be accompanied by a Bid Guarantee (i.e. Bid Bond) in the amount of

$20,000.00 and a Consent of Surety to a 100% performance and payment bond if the bidder is successful. The surety company must be qualified to do business in the State of New

Jersey, as listed on the Department of Treasury Circular 570.

2. The bidder must provide a full and complete disclosure regarding its formation, ownership, and management.

a. Type of Entity: _____________________________________________________ Sole Proprietorship, General Partnership, Limited Partnership, Limited Liability

Partnership, Limited Liability Company, Corporation, or S Corporation.

b. Date of Incorporation/Organization/Formation ___________

c. State of Incorporation/Organization/Formation ____________

d. Does any person or entity have an ownership interest of more than 10%? ________

If so, disclose each such person and/or entity below. Attach additional sheets if necessary.

Name: _________________________

Address: _______________________

Percentage of Ownership: _________

e. Names of Officers / Partners

3. The bidder must have been in business for at least five (5) years in this particular field and must have satisfactorily completed similar contracts.

a. Number of Years in Business under Present Company Name ___________

b. Number of Years Performing Similar Work ____________

c. Has your company ever failed to complete a contract awarded to it? If so, explain:

d. Has any other officer or partner of your company ever been an officer or a partner of another entity that failed to complete a contract that was awarded to it? If so, explain:

e. Are there any liens filed against your company at this time? If yes, specify the nature and amount of the lien:

f. If awarded the contract, who from your company will personally supervise the work? How is this individual qualified? Explain in detail.

4. The bidder possesses (or has the ability to obtain) the equipment necessary to timely complete the requested services.

5. The bidder possesses the financial resources and capacity necessary to timely complete the requested services.

6. The bidder and/or its principals have never, at any time, been debarred, suspended, declared ineligible, or voluntarily excluded by the Federal government (including the U.S.

Department of Housing and Urban Development or any other Federal agency) or the government of the State of New Jersey (including any State agency).

7. The bidder and/or its principals have never, at any time, been sanctioned or suspended from practice as Public Works Contractors.

8. The bidder has not directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free and competitive bidding in connection with this bid.

9. The bidder and/or its principals do not conduct business in or with any nation sanctioned by the Federal government or the government of the State of New Jersey.

10. Federal funds have not and will not be paid, by or on behalf of the bidder, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress, in connection with awarding of any federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

11. The bidder must possess the following licenses/registrations:

a. N.J. Business Registration Certificate

b. N.J. Public Works Contractor Registration Certificate

12. The bidder must possess the following minimum insurance coverages:

a. Comprehensive General Liability Insurance: must be in an amount not less than

$1,000,000.00 per occurrence or $2,000,000.00 aggregate. The property and casualty section must specifically identify the Housing Authority’s property as being covered by the Policy.

b. Worker’s Compensation Insurance: all aspects of coverage (including but not limited to scope and amount of coverage) must be in accordance with New Jersey

Worker’s Compensation laws.

c. Automobile Liability Insurance: must cover all automobiles used in connection with the Services and must be in an amount not less than $1,000,000.00 combined single limit.

13. The bidder must provide three client references.

Client Name: _____________________

Address: ____________________________

Contact Person: ______________________

Phone: _____________________________

Email Address: ______________________

Description of Work: ___________________________________________________

Completion Date: ___________ Value: _______________

Contact Person: ______________________

Phone: _____________________________

Email Address: ______________________

Description of Work: ___________________________________________________

Contact Person: ______________________

Phone: _____________________________

Email Address: ______________________

Description of Work: ___________________________________________________

The bidder hereby certifies that the foregoing statements are true and accurate, and authorizes any person or entity identified on this qualification form to furnish any information requested by the Housing Authority for verification purposes.

LISTING OF SUBCONTRACTORS

The Bidder must identify, in the space provided below, any and all subcontractors it intends to use on the Project. The Housing Authority reserves the right to vet any and all proposed subcontractors.

The Housing Authority further reserves the right to reject…