LBHA Invitation for Bids - On-Call Snow Removal Services (20251009b).pdf

HOUSING AUTHORITY OF THE

CITY OF LONG BRANCH

INVITATION FOR BIDS

ON-CALL SNOW REMOVAL SERVICES

IFB-20251009b

Under a Fair and Open Process in Accordance with N.J.S.A. 19:44A-20.4 et seq.

BIDS MUST BE SUBMITTED BY

October 09, 2025, at 10:00 a.m.

To:

Allison Toy, Procurement Manager

Housing Authority of the City of Long Branch

2 Hope Lane

Long Branch, New Jersey 07740

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The Housing Authority of the City of Long Branch (“Housing Authority”) is inviting bids for:

On-Call Snow Removal Services IFB-20251009b

Sealed bids shall be received at 2 Hope Lane, Long Branch, New Jersey 07740 until October 09, 2025, at 10:00 a.m..

The Invitation for Bids can be obtained electronically via link: https://www.bidnetdirect.com/new-jersey/lbha.

A non-, mandatory pre-bid conference will be held on October 01, 2025, at 10:00 a.m. at 2 Hope

Lane, Long Branch, New Jersey 07740

All bids shall be submitted in a sealed envelope, labeled “Bid for (On-Call Snow Removal Services

IFB-20251009b)” and including the bidder’s company name and return address. Bidders must ensure that their bid is received at the address and by the deadline specified above. Bids received after the deadline for any reason shall not be considered and will be returned to the sender.

All bids submitted are subject to these instructions and to the Instructions to Bidders for Contracts, form HUD-5369. The failure to abide by these instructions in any way, including but not limited to the failure to submit all required documentation, may lead to the bid being rejected as non-responsive.

The Housing Authority reserves the right to reject any and all bids and/or to waive any informality in the bids. No bids may be withdrawn within sixty (60) days after the submission deadline.

Bidders shall provide both a lump sum price for the entire contract term, and fixed unit prices for specific goods and services as detailed in the bid form. The Authority reserves the right to award based on the pricing structure that best services the Authority’s interest.

The contract shall be awarded to the bidder who submits the lowest responsible and responsive bid. The Housing Authority reserves the right to award the contract on a per-property basis. The successful bidder(s) will be required to execute the Housing Authority’s contract.

This Invitation for Bids is being issued pursuant to a fair and open process in accordance with

N.J.S.A. 19:44A-20.4 et seq https://www.bidnetdirect.com/new-jersey/lbha https://www.bidnetdirect.com/new-jersey/lbha

Invitation for Bids – On-Call Snow Removal Services i

TABLE OF CONTENTS

Bid Instructions

1. Purpose

2. Terms and Conditions

3. Specifications/Scope of work

4. Method of Operation

5. Qualifications

6. Bid Requirements

7. Submission Requirements

8. Contract Award

9. Post-Award Items

10. Americans with Disabilities Act Language

11. Mandatory Affirmative Action Language

Bid Documents

1. Bid Checklist

2. Acknowledgment of Addenda

3. Bid Form

4. Qualifications Statement

5. Listing of Subcontractors

6. Affirmative Action Compliance Notice

7. HUD-5369

8. HUD-5369-A

9. HUD-2530

10. HUD-92010

11. Disclosure of Investment Activities in Iran

12. Certification of Non-Involvement in Russia or Belarus

Contract Documents

1. Form of Contract

2. HUD-5370-C

1. PURPOSE

The Housing Authority of the City of Long Branch (“Housing Authority”) is a public housing agency with administrative offices located at 2 Hope Lane, Long Branch, New Jersey 07740. The

Housing Authority provides quality, affordable housing to low-income families and seniors through various affordable housing programs.

In accordance with applicable Federal and State of New Jersey requirements, the Housing

Authority is currently accepting sealed bids for On-Call Snow Removal Services for a term of one (1) year with an option to renew for one (1) additional year. The successful bidder(s) must be available on a 24/7 basis, including weekends and holidays.

The Housing Authority currently owns and/or operates the following projects in Long Branch, New Jersey:

• Chester Arthur o 60 Units – Senior Site o Location: 111 Union Avenue

• Garfield Court Phase 1 o 67 Units – Family Site o Locations: 1-85 University Drive; 2-12, 46-66 University Drive; 221, 237-247

Central Avenue

• Garfield Court Phase 2 o 61 Units – Family Site o Locations: 249-281 Central Avenue; 105-119, 125, 129-131 Rockwell Avenue; 17-

47 Hope Lane; 18-48 Hope Lane

• Hobart Manor o 57 Units – Senior Site o Locations: 1-57 Hobart Manor

• John R. Lewis Commons Phase 1 o 65 Units – Family Site o Locations: 510-532 High Street; 201-215 Wardell Street; 101-155 Garrett Drive;

102-126 Garrett Drive; 211, 212, 217, 218 Jennings Lane

• John R. Lewis Commons Phase 2 o 58 Units – Family Site o Locations: 159-217, 223-225 Garrett Drive; 128-142, 214, 218-228 Garrett Drive;

216, 220-236 Rivera Lane

• John R. Lewis Commons Phase 3 o 51 Units – Family Site o Locations: 232 Garrett Drive; 229-255 Garrett Drive; 219-225 Jennings Lane; 220-

236 Jennings Lane; 217-239 Wardell Place; 439-443 West End Avenue

• Kennedy Towers o 100 Units – Senior Site o 36 Rockwell Avenue

• Presidential Estates o 70 Units – Family Site o Locations: 130, 140, 150, 160 Central Avenue; 1-6 Sydney Way; 101, 105, 111

Liberty Street; 1-3 Randolph Court

• Seaview Manor o 40 Units – Family Site o Locations: 131 Central Avenue; 1-7 Ellis Avenue; 222-226 Seaview Avenue

This Invitation for Bids shall include all of the above projects.

All work must be performed in accordance with applicable Federal, State of New Jersey, and local statutes, rules, regulations, ordinances, orders, and codes (including the rules, orders, directives, and regulations promulgated by the U.S. Department of Housing and Urban Development

(“HUD”)).

All bids shall be reviewed for completeness. Therefore, the Housing Authority urges all interested companies to carefully review the requirements of the Invitation for Bids, including the attached

Instructions to Bidders for Contracts (HUD-5369). Failure to abide by these instructions in any way may lead, in the Housing Authority’s sole discretion, to the rejection of the bid as non-responsive.

2. TERMS AND CONDITIONS

Any requests for clarification as to the meaning of any provision of this Invitation for Bids shall be submitted in writing no later than October 09, 2025, at 10:00 a.m. to the Housing Authority’s

Procurement Manager, Allison Toy, via email to atoy@lbhousing.org. If deemed necessary by the

Housing Authority, an addendum will be issued to all individuals who were issued a copy of the

Invitation for Bids. Any prospective bidder obtaining the Invitation for Bids from any other source shall be responsible for ensuring they are aware of any addenda by verifying such with the Housing Authority prior to submission. Failure of any bidder to receive any such addendum shall not relieve them from an obligation under their bid as submitted.

mailto:atoy@lbhousing.org

All bids shall remain valid for a period of sixty (60) calendar days after the date specified for receipt of bids. All costs of the bidding process, interviews, and related expenses, are solely the responsibility of the bidder.

The Housing Authority reserves the right to reject any or all bids, to waive informalities and minor irregularities, and/or modify or cancel this Invitation for Bids. Bids which appear unrealistic in terms of management commitments or are indicative of failure to comprehend the complexity of this Invitation for Bids and subsequent contract may be rejected.

The Housing Authority reserves the right to 1) contact any bidder to clarify their bid; 2) contact any past/current clients of the bidder; 3) solicit information from any available source concerning any aspect of the bid; and 4) seek and review any other information deemed pertinent to the evaluation process.

3. SPECIFICATIONS/SCOPE OF WORK

The successful bidder(s) shall be required to provide the full range of On-Call Snow Removal

Services at all properties identified by the Housing Authority in the contract award. The Scope of

Services shall include, but not be limited to, the following:

A. When weather conditions dictate and weather reports indicate alert warnings of snow accumulation of four (4) inches or more, the authorized Authority personnel will call the

Contractor to provide snow plowing and ice removal and sand/salt spreading services at the listed sites. LBHA Maintenance Director may request contractor to perform snow removal services of lesser accumulations. These services will be provided only when called by the Director of Maintenance or his designee. No services are to be provided and will not be paid without prior request from the Director of Maintenance or his designee.

B. Snow plowing, removal and salting services shall be performed seven (7) days per week, including holidays, at all facilities herein listed.

C. Contractor shall supply all labor, equipment, snow plows, front-end loaders, dump trucks, shovels, snow blowers, ice melt, salt, salt spreaders (hand & truck), and safety equipment needed to complete the work herein described.

D. Snow plowing and ice removal and sand/salt spreading services from all paved areas, sidewalks, walkways, steps, entry ways, etc., as delineated on the site listing will be required when there is a snow accumulation of four (4) inches or more. All sidewalks, walkways, steps and entry ways shall be shoveled first and 100% calcium pellet ice melt will be spread on concrete surfaces. Rock salt/sand will be spread on blacktop or asphalt surfaces. All areas are to be kept snow and ice free at all times. Rock salt, sand and/or calcium pellet ice melt shall be applied in sufficient quantities necessary to quickly penetrate snow, ice, and frost to attain bare-pavement condition on the treated surfaces.

E. Snow plowing and ice removal from all designated handicapped parking areas, and two or more unoccupied side by side parking spaces.

F. Driveways and parking lots will be plowed when snow accumulation is four (4) inches or more. All parking lots will be plowed at four (4) inches of snow accumulation and, if necessary, revisited for the removal of remaining snow, once the residents remove their vehicles from the parking lot. Also, parking lots, driveways, etc. shall be salted after plowing.

G. Two or more side by side unoccupied parking spaces, designated handicapped parking areas, driveways and roadways shall be cleaned down to the blacktop and other areas down to the concrete or other permanent surface.

H. Power or manually shovel, if necessary, between all designated handicapped parking spaces, areas where there are two or more unoccupied parking spaces and all other areas.

I. When surfaces are slippery and/or temperatures are at or below freezing, the contractor shall be responsible for applying ice melt, which must be spread on sidewalks and walkways, and salt must be spread onto all parking lot areas. The contractor shall have the ability to move snow off site, if so requested to do so by the Director of Maintenance or his designee.

J. Remove snow and/or ice from site, only when directed by Director of Maintenance or his designee. Legally dispose of all snow and/or ice outside Housing Authority property. The cost submitted for this task shall be all inclusive.

K. Relocate the snow to different areas at the site, as may be necessary or when directed by the Director of Maintenance or his designee. The cost submitted for this task shall be all inclusive.

L. Determination of snow depth for payment purposes will be as recorded by the National

Weather Service Office at, or approximate to each location serviced, at time and date snow is plowed.

M. These specifications are intended to provide a guide on how the work is to be done, and material and equipment to be used, but in no way are they exhaustive. Should any work, equipment or material be required, which is not specified herein, but which is nevertheless necessary for the proper execution of the work, such work, equipment and material shall be provided without any additional compensation to the contractor.

4. METHOD OF OPERATION

A. The Contractor must respond and deploy capable personnel to the site and start work within two (2) hours from the time of the placement of the telephone call or as otherwise scheduled by the Authority. The Contractor's telephone number provided will be to a person or persons of the Contractor's staff that will be responsible for performing these assignments.

B. Contractor shall provide the Authority's Director of Maintenance or his designee with 24-hour means for getting in contact with the Contractor's designated contact person. After contract award is made, but prior to the start of the winter season, Contractor's designated person shall meet with Authority’s Director of Maintenance or his designee to review the

Authority's facilities and areas designated for service, and to familiarize themselves with the details of and any specific requirements of each facility.

C. All snow that is removed by shovels, snow blowers, or by snow plows shall be placed in designated snow aprons and other areas in a proper manner so that it does not block any entry ways, garbage containers, vehicles, etc.

D. Snow may be piled only in snow pile areas and snow aprons as approved, designated, and directed by the Director of Maintenance or his designee. Snow shall not be placed in any area where it will block the entrance/exit of vehicles or walkways or where it will create a problem for pedestrians during the thaw/freeze cycle.

E. At no time shall contractor push, shovel or plow snow onto public streets or neighboring properties. Contractor shall take appropriate measures to keep all snow onto authority property and shall see to it that no public streets or neighboring properties are blocked as a result of snow removal activities.

F. Contractor shall be required to meet with Housing Authority Director of Maintenance or his designee to do a "walk-thru" to become familiar with the designated snow pile areas, snow aprons and those areas with concrete which was poured within the past year. Proof of such a meeting is mandatory. No snow and/or ice melting compounds are to be applied to new concrete surfaces except as approved by Authority Director of Maintenance or his designee.

G. The snow plowing contractor shall immediately, after each snow plowing/removal operation, calcium chloride application, and/or sand/salt application, complete a Snow

Plowing Verification Report for the site and submit same to the Maintenanct office for each location for verification by the Director of Maintenance or his designee that the work was done. No payment will be made if snow plowing verification report is not submitted as required and/or if LBHA Director of Maintenance or his designee is unable to verify that the work was done.

H. Contractor shall be responsible to inspect each facility listed for pre-existing damage and submit a report detailing such damage by commencement of contract award.

I. Contractor may install curb indicators before the first snowfall, at no additional cost to the Authority.

J. Contractor shall be required to make arrangements satisfactory to the Authority to repair any damage to property and to remove all curb indicators before final payment and/or contract termination/expiration.

K. Contractor must comply with any and all rules, regulations, directions and safety standards while performing snow plowing operations at the Authority's facilities.

L. Contractor shall have a supervisor within a reasonable radius of the Authority's facilities at all times when work is being performed.

M. Contractor shall devote such time, attention, best skill and judgment, knowledge and professional ability as is necessary to perform all snow plowing and de-icing services effectively, efficiently, and consistently with the best interests and satisfaction of the

Authority. Contractor shall retain and utilize sufficient staff, machinery and equipment to assure the most effective and efficient performance of snow plowing and de-icing services.

N. Should contractor's equipment unexpectedly break down or not operate properly, contractor must have prior alternate plans in place for backup equipment at their disposal to complete and provide continued and uninterrupted services.

O. Contractor shall pay particular attention to speed bumps, culverts, sewer covers, drains, signs, light posts, fences, gates and other obstructions prior to commencement of its operations.

P. Contractor's personnel shall exercise safe and sound business practices with skill, care and diligence during the performance of services. A Supervisor must be available to respond to any problems that may arise while work is being performed at a work facility.

Q. Removal of vehicles to facilitate snow removal during normal working hours shall be coordinated with the authorized Authority personnel.

R. Contractor shall be responsible for any liability imposed by law and for injuries to, or death of any person or damage to property resulting from any cause whatsoever during performance of the work.

S. Safety and Security Procedures. The Contractor’s employees must have ID cards or badges and sign in and sign out with the Site Manager (or, for after-hours work, the Housing

Authority’s security personnel) during every site visit. The Contractor must ensure that their employees have all appropriate safety equipment.

The contract point of contact for all properties:

• Director of Maintenance:

Lacey Feeney – lfeeney@lbhousing.org - (732) 222-3747 x133

A. Advertising. The Contractor shall not install any signs or other advertising material on

Housing Authority property.

B. Additional Issues. The Contractor shall notify the Director of Maintenance or his designee of any additional maintenance issues discovered while performing assigned work.

C. Close-Out Procedures. Upon completion of an assignment, the Contractor shall sign the

Housing Authority’s certification of completion and submit it to the Maintenance Director.

The Contractor shall also call the Maintenance Director to advise that the work is ready for inspection. The Housing Authority shall then inspect the work and provide the Contractor with a punch list identifying any deficiencies. Deficiencies must be corrected within three

(3) business days of receiving the punch list. After completing all punch list items, the

Contractor shall call the Maintenance Director to advise that the work is ready for re-inspection.

D. Failure to Timely Complete Work. If the Contractor fails to complete assigned work on time, the Housing Authority may impose liquidated damages, terminate the contract for cause, and/or seek to disqualify the Contractor from future contract awards.

E. Invoicing. The Contractor shall submit detailed monthly invoices to the Housing Authority.

Invoices shall be submitted by the tenth (10th) of each month to the Housing Authority’s

Finance Office by mailing to: Housing Authority City of Long Branch, Attn: Accounts

Payable, 2 Hope Lane, Long Branch, NJ 07740. Invoices shall identify the services provided, the emergency or non-emergency nature of the services provided, the date and location (including unit number) of the services provided, the hours (rounded to the nearest quarter hour, one hour minimum) and hourly rate for each worker, and the cost (including

10% markup) of each material used. Items priced per lineal foot shall be rounded up to the next 1/2 foot. Items priced per square foot shall be rounded up to the next square foot.

Invoices shall be accompanied by reliable proof of the actual cost of materials. The

Housing Authority shall not be billed for travel time, price quotation time, disposable supplies, equipment, or machinery used to provide the services.

mailto:lfeeney@lbhousing.org

F. Guarantees and Warranties. The Contractor shall guarantee all installations and repairs for

365 days. In addition, the Contractor shall honor all manufacturer warranties and resolve defects.

5. QUALIFICATIONS

Bidders shall meet the following minimum requirements:

A. Is authorized to do business in the State of New Jersey.

B. Is capable of providing the requested scope of services in accordance with the requirements set forth herein.

C. Is able to truthfully and accurately provide all information required on the Qualifications

Statement.

D. Is approvable by HUD.

E. Is not debarred from contracting with State or federal government.

Failure to meet any of the foregoing qualifications is considered a material defect and shall result in the disqualification of the Bidder.

6. BID REQUIREMENTS

A. Bid documents shall be signed by the owner or an executive officer of the company.

B. Required Documentation – Bidders shall submit an original and one copy of their entire bid, including the enclosed checklist and all documentation identified therein. Failure to provide any of the required documentation at the time of submission may be considered a fatal defect warranting rejection of the bid.

C. Insurance – Bidders shall possess the insurance coverages specified on the Qualifications

Statement. The premium cost of all insurance purchased by the Bidder for protection against risks assumed by virtue of the contract shall be borne by the Bidder and is not reimbursable by the Housing Authority. The Housing Authority specifically reserves the right to require the Bidder to provide certified copies of any and all insurance policies.

7. SUBMISSION REQUIREMENTS

Bidders are invited and strongly encouraged to attend a pre-bid walkthrough of the sites on

October 1, 2025, at 10:00 a.m. Please contact the Housing Authority’s Procurement Manager, Allison Toy, via email to atoy@lbhousing.org to register for the walkthrough. The starting mailto:atoy@lbhousing.org location is in front of the Administrative Offices, located at 2 Hope Lane, Long Branch, New

Jersey 07740.

Bids must be received by the Housing Authority at the below address by October 09, 2025, at

10:00 a.m in a sealed envelope clearly marked and labeled as follows:

Name of Bidder

Bidder’s Return Address

Bid for On-Call Snow Removal Services IFB-20251009b

DUE DATE: October 09, 2025, at 10:00 a.m

ATTN: Allison Toy, Procurement Manager

2 Hope Lane

Long Branch, New Jersey 07740

Bids must be submitted by mail, hand delivery, or courier service such as Fed Ex or UPS only. No faxed or emailed bids shall be accepted. Bidders must ensure that their bid is received at the address and by the deadline specified above. Bids received after the deadline for any reason shall not be considered and will be returned to the sender.

8. CONTRACT AWARD

The Housing Authority reserves the right to waive any informality and to reject any and all bids.

No bid may be withdrawn for sixty (60) days after the due date. Bids may be withdrawn prior to the due date either in person or by mail.

The contract shall be awarded to the bidder who submits the lowest responsible and responsive bid. The Housing Authority reserves the right to award the contract on a per-property basis. The successful bidder(s) will be required to execute the Housing Authority’s contract.

9. POST-AWARD ITEMS

A. The successful bidder(s) shall comply with Section 3 of the Housing and Urban

Development Act of 1968, as amended (12 U.S.C. 1701u) and the implementing regulations at 24 C.F.R. Part 135. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3 shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. The successful bidder(s) shall complete all Section 3 documentation required by the Housing Authority. The successful bidder(s) shall ensure that Section 3 requirements are factored in as part of its bid and no change orders will be accepted at a later date for failure to comply with this provision.

B. The Housing Authority is exempt from all Federal and State of New Jersey Sales Taxes.

The Housing Authority shall provide the successful bidder(s) with evidence of its tax-exempt status.

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor and the Housing Authority of the City of Long Branch (hereafter “owner”) do hereby agree that the provisions of Title II of the Americans With Disabilities Act of 1990 (the

"Act") (42 U.S.C. 12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

MANDATORY AFFIRMATIVE ACTION LANGUAGE

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

(MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE)

Construction Contracts

During the performance of this contract, the contractor agrees as follows:

1. When hiring or scheduling workers in each construction trade, the contractor or subcontractor agrees to make good faith efforts to employ minority and women workers in each construction trade consistent with the targeted employment goal prescribed by

N.J.A.C. 17:27-7.2; provided, however, that the Department may, in its discretion, exempt a contractor or subcontractor from compliance with the good faith procedures prescribed by (a)1i and 2 below, as long as the Department is satisfied that the contractor or subcontractor is employing workers provided by a union which provides evidence, in accordance with standards prescribed by the Department that its percentage of active "card carrying" members who are minority and women workers is equal to or greater than the targeted employment goal established in accordance with N.J.A.C. 17:27-7.2. The contractor or subcontractor agrees that a good faith effort shall include compliance with the following procedures:

i. If the contractor or subcontractor has a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor shall, within three business days of the contract award, seek assurances from the union that it will cooperate with the contractor or subcontractor as it fulfills its affirmative action obligations under this contract and in accordance with the rules promulgated by the Treasurer, pursuant to

N.J.S.A. 10:5-31 et seq. If the contractor or subcontractor is unable to obtain said assurances from the construction trade union at least five business days prior to the commencement of construction work, the contractor or subcontractor agrees to afford equal employment opportunities to minority and women workers directly, consistent with this chapter. If the contractor's or subcontractor's prior experience with a construction trade union, regardless of whether the union has provided said assurances, indicates a significant possibility that the trade union will not refer sufficient minority and women workers consistent with affording equal employment opportunities as specified in this chapter, the contractor or subcontractor agrees to be prepared to provide such opportunities to minority and women workers directly, consistent with this chapter, by complying with the procedures prescribed under (a)2 below; and the contractor or subcontractor further agrees to take said action immediately if it determines that the union is not referring minority and women workers consistent with the equal employment opportunity goals set forth in this chapter.

2. If good faith efforts to meet targeted employment goals have not or cannot be met for each construction trade by adhering to the procedures of (1) above, or if the contractor does not have a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor agrees to take the following actions:

i. To notify the Public Agency Compliance Officer, the Department, and minority and women referral organizations listed by the Department pursuant to N.J.A.C. 17:27-5.3, of its workforce needs, and request referral of minority and women workers;

ii. To notify any minority and women workers who have been listed with it as awaiting available vacancies;

iii. Prior to commencement of work, to request that the local construction trade union refer minority and women workers to fill job openings, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade;

iv. To leave standing requests for additional referral of minority and women workers with the local construction trade union, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade, the State training and employment service and other approved referral sources in the area;

v. If it is necessary to lay off any of the workers in a given trade on the construction site, layoffs shall be conducted in compliance with the equal employment opportunity and non-discrimination standards set forth in this chapter, as well as with applicable Federal and State court decisions;

vi. To adhere to the following procedure when minority and women workers apply or are referred to the contractor or subcontractor:

(1) The contractor or subcontractor shall interview the referred minority or women worker.

(2) If said individuals have never previously received any document or certification signifying a level of qualification lower than that required in order to perform the work of the construction trade, the contractor or subcontractor shall in good faith determine the qualifications of such individuals. The contractor or subcontractor shall hire or schedule those individuals who satisfy appropriate qualification standards in conformity with the equal employment opportunity and non-discrimination principles set forth in this chapter. However, a contractor or subcontractor shall determine that the individual at least possesses the requisite skills, and experience as recognized by a union, apprentice program, or a referral agency, provided the referral agency is acceptable to the Department. If necessary, the contractor or subcontractor shall consider the recruitment and hiring or scheduling of minority and women workers who qualify as trainees pursuant to these rules. All of these requirements, however, are limited by the provisions of (3) below.

(3) The name of any interested woman or minority individual shall be maintained on a waiting list, and shall be considered for employment as described in (2)(vi)(2) above, whenever vacancies occur. At the request of the Department, the contractor or subcontractor shall provide evidence of its good faith efforts to employ women and minorities from the list to fill vacancies.

(4) If, for any reason, a contractor or subcontractor determines that a minority individual or a woman is not qualified or if the individual qualifies as an advanced trainee or apprentice, the contractor or subcontractor shall inform the individual in writing of the reasons for the determination, maintain a copy of the determination in its files, and send a copy to the Public Agency Compliance Officer and to the Department.

vii. To keep a complete and accurate record of all requests made for the referral of workers in any trade covered by the contract, on forms made available by the Department and submitted promptly to the Division upon request.

3. The contractor or subcontractor agrees that nothing contained in (2) above shall preclude the contractor or subcontractor from complying with the union hiring hall or apprenticeship policies in any applicable collective bargaining agreement or union hiring hall arrangement, and, where required by custom or agreement, it shall send journeymen and trainees to the union for referral, or to the apprenticeship program for admission, pursuant to such agreement or arrangement. However, where the practices of a union or apprenticeship program will result in the exclusion of minorities and women or the failure to refer minorities and women consistent with the county employment goal, the contractor or subcontractor shall consider for employment persons referred pursuant to (2) above without regard to such agreement or arrangement; provided further, however, that the contractor or subcontractor shall not be required to employ women and minority advanced trainees and trainees in numbers which result in the employment of advanced trainees and trainees as a percentage of the total workforce for the construction trade, which percentage significantly exceeds the apprentice to journey workers ratio specified in the applicable collective bargaining agreement, or in the absence of a collective bargaining agreement, exceeds the ratio established by practice in the area for said construction trade. Also, the contractor or subcontractor agrees that, in implementing the procedures of (2) above, it shall, where applicable, employ minority and women workers residing within the geographical jurisdiction of the union.

4. After notification of award, but prior to signing a construction contract, the contractor shall submit to the Public Agency Compliance Officer and the Department an initial project workforce report (Form AA201) electronically provided to the Housing Authority by the

Department, through its website, for distribution to and completion by the contractor, in accordance with N.J.A.C. 17:27-7. The contractor also agrees to submit a copy of the

Monthly Project Workforce Report once a month thereafter for the duration of the contract to the Division and to the Public Agency Compliance Officer. The contractor agrees to cooperate with the Housing Authority in the payment of budgeted funds, as is necessary, for on-the-job and/or off-the-job programs for outreach and training of minorities and women.

5. During the performance of this contract, the contractor agrees as follows:

i. The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that all employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Such equal employment opportunity shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the public agency compliance officer setting forth provisions of this nondiscrimination clause;

ii. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex;

iii. The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment;

iv. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time. However, if a subcontractor has a total workforce of four or fewer employees or if a contractor or subcontractor is performing under an existing Federally approved or sanctioned affirmative action program, the contract shall contain only the mandatory language required above, except for the language contained in the first sentence of this subparagraph.

BID CHECKLIST

Completion and/or submission of the following items is mandatory:

Read, Initialed

Item and Submitted

One Original and One Copy of Entire Bid ______________

Acknowledgement of Bid Addenda ______________

Bid Form ______________

Bid Guarantee (i.e. Bid Bond) ______________

Consent of Surety as to Performance and Payment Bond ______________

Qualifications Statement ______________

Listing of Subcontractors ______________

Affirmative Action Compliance Notice ______________

HUD-5369-A (Representations, Certifications, and Other

Statements of Bidders)

HUD-2530 (Previous Participation Certification) ______________

HUD-92010 (Equal Employment Opportunity Certification) ______________

Disclosure of Investment Activities in Iran ______________

Certification of Non-Involvement in Russia or Belarus ______________

N.J. Business Registration Certificate issued by N.J. Division of

Revenue

N.J. Public Works Contractor Registration Certificate ______________

Certificate of Insurance ______________

The undersigned hereby acknowledges that they have completed and/or submitted the above-listed mandatory items. The undersigned also hereby acknowledges that the Housing

Authority may, in its discretion, reject any bid as non-responsive for the failure to include any of the above-listed mandatory items.

Name of Company: ___________________________________________________________

Signature of Bidder’s Agent: ________________________________________________

Name and Title of Bidder’s Agent: ____________________________________________

Date: ________________________________________________________________________

ACKNOWLEDGEMENT OF ADDENDA

The Bidder hereby acknowledges receipt of the following Addenda to the bid documents:

Addendum No. _______ Dated: ______________

Signature of Bidder’s Agent

Subscribed and sworn to before me

This ______ day of __________, 20______

Notary Public of ________________________

My commission expires __________________

Signature of Notary Public

BID FORM

In submitting this Bid, the undersigned agrees and certifies:

• That the bid was made in good faith following a complete examination of the specifications, all attached and referenced documents, and the existing site conditions and quantities.

• That the bid includes the cost of all materials, equipment, transportation, staging, protections, disposal, labor, permits, certifications, licenses, insurance, and bonds required for the successful completion of the project, and that there shall be no additional cost to the

Housing Authority arising from any of the foregoing items.

• That, if awarded a contract, the bidder shall perform all work in accordance with the

Invitation for Bids and the Contract.

• That, if awarded a contract, the bidder shall timely complete all work authorized by the

Housing Authority.

I. OC Snow Removal Services – All rates shall be inclusive of labor, equipment, fuel, and materials (salt, calcium chloride, sand).

Fixed-Rate Pricing (Per Call-Out, Per Location)

Fixed Rate up to 4 inches

Parking Lots & Roadways

(includes salt/sand)

Rate per inch over 4” – parking lots and roadways (includes salt/sand)

Sidewalks, walkways, entryways, & steps -calcium pellet ice melt

(per call out)

Blacktop/Asphalt – Rock salt/sand – no plowing

(per call out)

Chester A. Arthur:

111 Union Ave

/ inch

Kennedy Towers:

36 Rockwell Ave.

Hobart Manor: N.J.

Joline Ave./ James St.

Garfield Court:

Rockwell Ave/ Central

Ave./ Hope Lane/

University Dr.

Presidential Estates:

Liberty St./ Central Ave./

Sydney Way/ Randolph Ct

Seaview Manor:

Seaview Ave/ Ellis Ave.

John R. Lewis Commons:

High St./ Wardell Pl./

Garrett Dr./ Rivera Ln./

Jennings Ln.

Additional Services

Service Unit Rate

Relocate Snow/Ice On-Site (as directed) Hourly $_________/hr

Remove Snow/Ice Off-Site (as directed)

Per

Truckload $_________/load

Lump Sum– lump sum “all inclusive” seasonal cost for all locations, all events (Nov. 1, 2025 –

June 30, 2026)

Lump Sum – All locations $_________________________________

QUALIFICATIONS STATEMENT

1. The bidder must provide a full and complete disclosure regarding its formation, ownership, and management.

a. Type of Entity: _____________________________________________________ Sole Proprietorship, General Partnership, Limited Partnership, Limited Liability

Partnership, Limited Liability Company, Corporation, or S Corporation.

b. Date of Incorporation/Organization/Formation ___________

c. State of Incorporation/Organization/Formation ____________

d. Does any person or entity have an ownership interest of more than 10%? ________

If so, disclose each such person and/or entity below. Attach additional sheets if necessary.

Name: _________________________

Address: _______________________

Percentage of Ownership: _________

e. Names of Officers / Partners

2. The bidder must have been in business for at least five (5) years in this particular field and must have satisfactorily completed similar contracts.

a. Number of Years in Business under Present Company Name ___________

b. Number of Years Performing Similar Work ____________

c. Has your company ever failed to complete a contract awarded to it? If so, explain:

d. Has any other officer or partner of your company ever been an officer or a partner of another entity that failed to complete a contract that was awarded to it? If so, explain:

e. Are there any liens filed against your company at this time? If yes, specify the nature and amount of the lien:

f. If awarded the contract, who from your company will personally supervise the work? How is this individual qualified? Explain in detail.

3. The bidder possesses (or has the ability to obtain) the equipment necessary to timely complete the requested services.

4. The bidder possesses the financial resources and capacity necessary to timely complete the requested services.

5. The bidder and/or its principals have never, at any time, been debarred, suspended, declared ineligible, or voluntarily excluded by the Federal government (including the U.S.

Department of Housing and Urban Development or any other Federal agency) or the government of the State of New Jersey (including any State agency).

6. The bidder and/or its principals have never, at any time, been sanctioned or suspended from practice as Public Works Contractors.

7. The bidder has not directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free and competitive bidding in connection with this bid.

8. The bidder and/or its principals do not conduct business in or with any nation sanctioned by the Federal government or the government of the State of New Jersey.

9. Federal funds have not and will not be paid, by or on behalf of the bidder, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress, in connection with awarding of any federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

10. The bidder must possess the following licenses/registrations:

a. N.J. Business Registration Certificate

b. N.J. Public Works Contractor Registration Certificate

11. The bidder must possess the following minimum insurance coverages:

a. Comprehensive General Liability Insurance: must be in an amount not less than

$1,000,000.00 per occurrence or $2,000,000.00 aggregate. The property and casualty section must specifically identify the Housing Authority’s property as being covered by the Policy.

b. Worker’s Compensation Insurance: all aspects of coverage (including but not limited to scope and amount of coverage) must be in accordance with New Jersey

Worker’s Compensation laws.

c. Automobile Liability Insurance: must cover all automobiles used in connection with the Services and must be in an amount not less than $1,000,000.00 combined single limit.

12. The bidder must provide three client references.

Client Name: _____________________

Address: ____________________________

Contact Person: ______________________

Phone: _____________________________

Email Address: ______________________

Description of Work: ___________________________________________________

Completion Date: ___________ Value: _______________

Contact Person: ______________________

Phone: _____________________________

Email Address: ______________________

Description of Work: ___________________________________________________

Contact Person: ______________________

Phone: _____________________________

Email Address: ______________________

Description of Work: ___________________________________________________

The bidder hereby certifies that the foregoing statements are true and accurate, and authorizes any person or entity identified on this qualification form to furnish any information requested by the Housing Authority for verification purposes.

LISTING OF SUBCONTRACTORS

The Bidder must identify, in the space provided below, any and all subcontractors it intends to use on the Project. The Housing Authority reserves the right to vet any and all proposed subcontractors.

The Housing Authority further reserves the right to reject any and all proposed subcontractors.

The use of a subcontractor, except as approved in writing by the Housing Authority, shall be prohibited. Approval of a subcontractor shall be granted in the Housing Authority’s sole discretion.

Substitution of a subcontractor without the Housing Authority’s written approval is prohibited.

The cost of any and all subcontractor services must be included within the bidder’s bid.

1. Name of Subcontractor: ____________________________________________________

Address: ________________________________________________________________

Contract Amount: _________________________________________________________

Description of Work to be Performed: _________________________________________

2. Name of Subcontractor: ____________________________________________________

Contract Amount: _________________________________________________________

Description of Work to be Performed: _________________________________________

3. Name of Subcontractor: ____________________________________________________

Contract Amount: _________________________________________________________

Description of Work to be Performed: _________________________________________

AFFIRMATIVE ACTION COMPLIANCE NOTICE

This form is a summary of the successful bidder’s requirement to comply with the requirements of

N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq.

The successful bidder shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three documents as forms of evidence:

(a) A…