LBB User and Profile Guide~5.pdf
PDF 350 KB Posted
- Attached to
- Fire Hydrants and Fire Hydrant Parts
- Solicitation number
- UD-26-342
- Issued by
- Los Angeles County, California
About this file
This document is a user guide for the City of Long Beach's Long Beach Buys procurement platform, which is powered by Periscope. The guide provides comprehensive instructions for Seller Administrators responsible for managing vendor accounts within the system. The guide covers three primary administrative functions: adding and maintaining user accounts, managing organization addresses, and maintaining commodity codes and services that determine bid notifications. When adding new users, Seller Administrators must enter contact information, create login credentials with security questions, and assign roles as either Seller (which grants access to bids, purchase orders, and electronic quote submission) or Seller Administrator (which allows full account management). The document details the step-by-step process for user creation, including the automatic generation of temporary passwords sent via system email.
The guide further addresses user maintenance procedures, including methods to inactivate user accounts, reset passwords, and modify user roles. Additionally, it provides instructions for maintaining vendor address information through the system, allowing Seller Administrators to edit existing addresses or add new addresses with various types such as general mailing addresses and bid mailing addresses. The final section covers the maintenance of commodity codes and services, enabling vendors to search for and add additional commodity codes to their accounts using keyword searches or dropdown selections. These commodity codes are essential for controlling which bid opportunities vendors receive notifications for within the Long Beach Buys platform.
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Text version
Long Beach Buys: Powered by Periscope
Long Beach Buys User & Profile Maintenance Guide
The Seller Administrator is responsible for maintaining users accessing their Long Beach Buys Account, maintaining addresses, and the commodity codes responsible for bid notifications.
Adding New Users:
1. Navigate to Long Beach Buys
2. Click the SIGN IN button in the top right corner of the page
3. Enter your login credentials
• Enter your LOGIN ID
• Enter your PASSWORD
• Click SIGN IN
4. Click Add User on this Account
• Enter their contact information
• Enter their Login Id
• Enter their Login Question and Answer
• Assign a role
• Seller – Allows the user to access Bids, Purchase Orders, and submit electronic Quotes
• Seller Administrator – Allows the user to maintain the overall Long Beach Buys Account
5. Click Save & Exit
• The created user will automatically receive a system-generated email providing them their temporary password
• The Seller Administrator creating the Login Id must provide that ID to the new user
Maintaining Existing Users:
• Click Maintain Users on this Account
• Click the user’s Login Id
• To inactive a user’s Login Id
• Click the Status field
• Click Inactive
• Click Save & Exit
• To reset a user’s password
• Click Reset Password
• In the popup window click Reset Password
• To modify the user’s existing roles
• Click or uncheck Seller or Seller Administrator
Maintaining Addresses:
1. Click Maintain Organization Information
2. Click Maintain Addresses
• To edit an existing address
• Click the Address Name
• Modify any of the existing Mailing Address fields
• To add a new address
• Click Add Another Address
• Select the Address Type
• Enter the required Address Information
Maintaining Commodity Codes and Services:
1. Click Maintain Organization Information
2. Click Maintain Commodity Codes & Services
3. Click Maintain Commodity Codes
• To add more Commodity Codes
• Click Add Additional Codes
• Search for the new Commodity Codes by Keyword Search or by selecting the drop downs
• Select the Code(s) to add to the account
• Click Save
File details come from the government source that posted it. Updated .