LBB User and Profile Guide~10.pdf
PDF 350 KB Posted
- Attached to
- "No Parking" Signs
- Solicitation number
- UD-27-366
- Issued by
- California
About this file
This document is a user guide for the Long Beach Buys procurement platform, powered by Periscope, which serves the City of Long Beach. The guide provides comprehensive instructions for Seller Administrators responsible for managing vendor accounts, user access, and organizational information within the Long Beach Buys system. The document outlines procedures for adding and maintaining users with two role types: Seller (allowing access to bids, purchase orders, and electronic quote submission) and Seller Administrator (providing full account management capabilities). Key administrative functions include user account creation, password management, user status modification (active, inactive, deleted, locked, or pending), and role assignment or modification. The guide details step-by-step instructions for navigating the platform, entering user credentials, configuring login questions and answers, and managing user access levels through the system interface.
The document also addresses organizational profile maintenance, specifically covering address management and commodity code administration. Seller Administrators can edit existing addresses, add new addresses with multiple address types (such as general mailing addresses or bid mailing addresses), and maintain detailed contact information including phone numbers, fax numbers, email addresses, and web addresses. The commodity codes and services section enables vendors to add additional NIGP (National Institute of Governmental Purchasing) commodity codes to their accounts through keyword searches or dropdown selection, allowing vendors to receive bid notifications for relevant procurement opportunities. The guide emphasizes that newly created users receive system-generated temporary passwords, and the creating administrator must communicate the Login ID to the new user to complete account setup. All procedures conclude with save and exit functions to ensure changes are retained in the system.
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Other files
| File | Type | Posted |
|---|---|---|
| UD-27-366 No Parking Signs RFQ~2.pdf | ||
| LBB Bid Solicitation Guide~19.pdf |
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Text version
Long Beach Buys: Powered by Periscope
Long Beach Buys User & Profile Maintenance Guide
The Seller Administrator is responsible for maintaining users accessing their Long Beach Buys Account, maintaining addresses, and the commodity codes responsible for bid notifications.
Adding New Users:
1. Navigate to Long Beach Buys
2. Click the SIGN IN button in the top right corner of the page
3. Enter your login credentials
• Enter your LOGIN ID
• Enter your PASSWORD
• Click SIGN IN
4. Click Add User on this Account
• Enter their contact information
• Enter their Login Id
• Enter their Login Question and Answer
• Assign a role
• Seller – Allows the user to access Bids, Purchase Orders, and submit electronic Quotes
• Seller Administrator – Allows the user to maintain the overall Long Beach Buys Account
5. Click Save & Exit
• The created user will automatically receive a system-generated email providing them their temporary password
• The Seller Administrator creating the Login Id must provide that ID to the new user
Maintaining Existing Users:
• Click Maintain Users on this Account
• Click the user’s Login Id
• To inactive a user’s Login Id
• Click the Status field
• Click Inactive
• Click Save & Exit
• To reset a user’s password
• Click Reset Password
• In the popup window click Reset Password
• To modify the user’s existing roles
• Click or uncheck Seller or Seller Administrator
Maintaining Addresses:
1. Click Maintain Organization Information
2. Click Maintain Addresses
• To edit an existing address
• Click the Address Name
• Modify any of the existing Mailing Address fields
• To add a new address
• Click Add Another Address
• Select the Address Type
• Enter the required Address Information
Maintaining Commodity Codes and Services:
1. Click Maintain Organization Information
2. Click Maintain Commodity Codes & Services
3. Click Maintain Commodity Codes
• To add more Commodity Codes
• Click Add Additional Codes
• Search for the new Commodity Codes by Keyword Search or by selecting the drop downs
• Select the Code(s) to add to the account
• Click Save
File details come from the government source that posted it. Updated .