Lawrence_Co_DHR_Lawn_Service_Specifications_FY2027_no_WR -Revision.docx
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- Attached to
- Lawrence Co DHR FY27 Lawn Service
- Solicitation number
- SRC0000037248
- Issued by
- Jefferson County, Montgomery City, Alabama
About this file
Lawrence County DHR Lawn Service Specifications Summary
This document contains lawn service specifications for Lawrence County Department of Human Resources in Moulton, Alabama. The specification outlines two primary service lines: grass cutting service limited to a maximum of 20 cuts per fiscal year, with 15 cuts expected during the growing season (spring and summer months when 2-3 cuts per month may be required), and shrub/hedge trimming limited to two times per year (spring and fall). A mandatory site visit is required for all vendors, including the incumbent supplier, scheduled for Friday, October 23, 2026, from 8:00 a.m. to 4:00 p.m. at Lawrence County DHR, 13280 Alabama Highway 157, Moulton, Alabama 35650. Vendors must sign the attendance sheet to have their quotes accepted. Price quotes must remain valid through October 31, 2026, and the contract period runs from October 1, 2026, through September 30, 2027. Services may be performed on weekdays (Monday-Friday) or weekends, with coordination required between the vendor and the designated county office point of contact.
Each grass cutting service must include line trimming around shrub beds, fence lines, buildings, and HVAC units; edging along sidewalks and parking lots; removal of grass and debris from pavement; blowing of clippings from all surfaces and under trees; fine mulching of leaves with removal of unmulched leaves; and trash removal to maintain a clean appearance. Shrub trimming cuttings must be removed from the property with each service. Unit pricing is established on a per-cut basis for grass cutting and per-trim-job basis for shrub trimming, with all specified tasks included in the quoted price. Pricing is firm and fixed from the quote date through September 30, 2027. The specification excludes pine straw replacement and bed spraying services. Invoicing terms are net 30 days, paid in arrears after service completion, with no invoices submitted prior to work completion. The primary point of contact is Debbie Prince at (256) 905-3114, with Lisa Bradford as backup at (256) 905-3117.
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Lawrence Co DHR Lawn Service Specifications FY2027 – (Oct. 2026 – September 30, 2026) (no WR) -Revision Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office. Required Site visit scheduled Fri., Oct 23, 2026, from 8:00 am – 4:00 pm Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2026 Price Quotes are for Fiscal Year 2026. Prices are firm and fix from date of valid quote through Sept 2026 PO period (October 2026 – September 30, 2027 Address:
Lawrence Co DHR 13280 Alabama Hwy. 157 Moulton, Alabama 35650 POC: Debbie Prince (256) 905-3114 – Primary Lisa Bradford (256) 905-3117 – Back-up Matthew Rogers (256) 905-3102 Main line (256) 695-3100 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2025 – September 2026. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, buildings and around HVAC units.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all HVAC units, sidewalks, parking lot, walkways, porches, units under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 01, 2025 – September 30, 2026).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
File details come from the government source that posted it. Updated .