Lawn_Care_SOW_LMK_24.docx

February 6, 2024

NATIONAL WEATHER SERVICE

STATEMENT OF WORK

Lawn Service and Other Ground Keeping Requirements

LOCATION

National Weather Service 6201 Theiler Lane Louisville, Kentucky- 40229-1476 Jefferson County

Scope

The contractor shall provide all personnel, tools, equipment, materials and supervision for the duties required to care for all the grounds within the boundaries of this Weather Forecast Office as described in this statement of work and drawing in accordance with all Federal, State and Local laws and regulations. Period of performance for this service contract is from the first day of April through the last day of March each year.

Description of Work The contractor shall Every week:

1. Mowing shall begin approximately the first week of April and end in October. The contractor shall contact the Administrative Support Assistant (ASA) or the Meteorologist in Charge (MIC) to determine when the mowing season shall start and end for services required.

2. Trim with a string trimmer around buildings, driveway, sidewalks, equipment, and other stationary objects. Care should be exercised to prevent damage to existing trees, shrubs, bushes and other obstructions.

3. Use a broom or blower to remove clippings from the parking areas and sidewalks.

4. Clippings shall be left on the lawn as long as no readily visible clumps remain on the grass surface 24 hours after moving. Otherwise, clippings shall be collected and removed by the contractor from the site using approved methods which follow all Federal, State and Local laws and regulations.

5. Mowing shall be with a reel/rotary or mulching mower. Mowing height shall be no longer then three (3) inches in accordance with grass type and variety.

6. Clean all clippings from sidewalks, curbs and roadways immediately after each mowing or trimming.

Additional Requirements The contractor shall

1. Prune and trim all trees and shrubbery in the early spring and fall (when indicated by the NWS office staff). Shrubs shall be pruned to insure proper informal shape, fullness and bloom. Tree pruning is limited to branches below twenty (20) feet in height and the contractor shall remove all debris. Keep limbs and branches at least 18”-24” away from the buildings.

2. Fertilize lawn, trees, and shrubs, and treat for weeds, crabgrass and insects in accordance with (IAW) industry standards. These applications shall be IAW the following schedule, unless otherwise specified by the MIC or designated representative as noted:

a. Spring – Pre-emergent, fertilizer and broadleaf weed, other weeds and crabgrass control.

Note: (Apply fresh mulch to mulched bedded areas at this time)

b. Summer – Insect control (including grubs) application.

c. Fall – Broadleaf weed and other weed control and micronutrients.

3. Perform Annual Spring clean-up of Lawn and Beds: Clean up, remove and dispose of debris such as leaves, branches, pine cones, gravel, etc., from lawn and mulch bed areas.

4. Maintain weed-free flower beds, shrubbery, mulched and rocked areas:

a. Remove weeds and extraneous grasses from above areas four (4) times per year (early June, July, August and September) and apply additional weed deterrent as necessary.

5. Watering System: Contractor shall perform a spring startup and fall winterization of the watering irrigation system. If repairs are necessary, an estimate shall be provided to the MIC or ASA for consideration no work shall be completed without advance approval.

6. Additional work not covered in SOW is requested by the MIC or designated representative. The contractor shall provide an estimate. No work shall be completed without advance approval. The contractor shall only be compensated for approved additional work, at the stated hourly rate, as indicated in the contract.

Inspections and Acceptance The MIC or designated representative is the designated authority to make a full inspection to see that the contract is completed per the SOW. The contractor shall be notified immediately if any items are sub-standard.

Local Government Contact Point (GCP) The GCP shall be Jacquelyn Peoples (ASA), 502-969-8842 ext. 221 or John Gordon (MIC), 502-969-8842 ext. 642.

Terms of the SOW

1. The Contractor shall bill on a monthly basis, in arrears for services provided.

2. Service shall be subject to re-competition and renewal at the beginning of each contract year barring any option year elections by the Government.

3. The Contractor, if remotely located, shall designate a representative local to the contract site, with contact numbers, for the government’s local representative to communicate with about the quality of work, progress, and technical details of the project.

4. The government reserves the right to waive lawn care or request lawn care to ensure the grounds are well-maintained in appearance.5.

5. The Contractor shall ensure that all debris is cleaned up before they leave.

6. The Contractor shall ensure that no hoses or tools are left out or placed (used) in such a way that they become a trip hazard or impede normal access to the buildings and property.

7. The contractor is responsible for the clean-up and remediation of any chemical/compound spills by the contractor.

8. Upon arrival, the Contractor and/or employee shall sign in on the security log sheet when entering the property.

-End of SOW-