Law Enforcement Vehicle Upfit and Integration Services - SOW.docx

STATEMENT OF WORK (SOW)

Law Enforcement Vehicle Upfit and Integration Services

1.0 BACKGROUND & OBJECTIVE

The Federal Law Enforcement Training Centers (FLETC) in Artesia, NM, requires professional vehicle upfitting and equipment integration services for a fleet of law enforcement training vehicles. The objective of this contract is to procure the labor, incidental hardware, components, wiring, and technical integration required to produce fully upfitted and operational police vehicles that meet the requirements and standards outlined in this SOW.

2.0 SCOPE OF WORK

The Contractor shall provide all labor, supervision, specialized tools, secure workspace/storage, and materials (incidental hardware, wiring, fuses, connectors, etc.) necessary to install, wire, configure, and test emergency lighting, communications, and interior equipment on 25 Government owned 2025 Ford Police Interceptor Utility (PIU) hybrid SUVs.

3.0 SPECIFIC REQUIREMENTS & INSTALLATION STANDARDS

All work shall be performed to the highest automotive and emergency vehicle industry standards.

3.1 Power Management and Electrical Systems

a) Automated Power Management: The Contractor shall install an automatic, solid-state power management timer (e.g., ChargeGuard or equivalent) wired directly to the auxiliary power distribution block. The timer must sense the vehicle's ignition state, allowing emergency equipment and radios to remain powered for up to 30 minutes after the ignition is turned off, and automatically shut down all auxiliary equipment if the vehicle’s battery voltage drops below 11.5 volts.

b) Independent Circuits: All emergency equipment must be wired to an independent, heavy-duty fuse block provided by the Contractor.

c) OEM Wiring Protection: The Contractor shall not cut, splice, or compromise the vehicle’s Original Equipment Manufacturer (OEM) factory wiring harnesses. All integrations must utilize OEM-provided upfitter/fleet power connection points.

d) Wire Routing: All added wiring must be encased in protective split-loom tubing, properly secured with heavy-duty zip ties or insulated clamps, and routed away from moving parts, extreme heat sources, and airbag deployment zones.

3.2 Exterior Equipment and Lighting

a) Roof Penetrations: Any necessary holes drilled into the vehicle roof or body for lightbars, or antennas must be fully deburred, treated with anti-corrosion primer, and sealed using industry-standard automotive waterproof sealant (e.g., silicone or polyurethane specific to automotive use). The Contractor guarantees all penetrations to be leak-free for the life of the vehicle.

b) Headlight/Taillight Integrity: The Contractor shall provide warning lighting using non-destructive installation methods. To protect vehicle headlight and taillight moisture seals, the Contractor shall not drill into the factory headlight or taillight housing. The Contractor shall utilize vehicle-integrated plug-and-play flasher modules (wigwags) to flash the factory high-beams and reverse lights or install exterior surface-mounted LED lightheads on the front grille and rear license plate brackets.

3.3 Interior Equipment Integration

a) Console and Controls: The Contractor shall install the GFE center console, siren controller, radio, and related brackets securely to the vehicle floor plan using OEM mounting points where available.

b) Safety Systems Preservation: The Contractor shall not relocate, modify, or interfere with the vehicle's factory emergency brake, airbags, or structural safety pillars.

4.0 GOVERNMENT-FURNISHED vs. CONTRACTOR-FURNISHED MATERIALS

a) Government-Furnished Equipment (GFE): FLETC will provide the primary emergency equipment components (e.g., lightbars, sirens, radios, center consoles, etc.). A complete inventory of GFE will be provided at the time of vehicle handoff.

b) Contractor-Furnished Materials (CFM): The Contractor shall be responsible for furnishing all incidental materials required to create a complete and operational system. This includes, but is not limited to power management timers, fuse blocks, primary power cables, circuit breakers, wire, loom, connectors, relays, mounting bolts, and weatherproofing sealants.

5.0 PILOT VEHICLE INSPECTION AND APPROVAL

Prior to commencing work on the entire fleet, the Contractor shall complete the full upfit of one (1) pilot vehicle. The Contractor shall notify the Program Office POC and Contracting Officer when the pilot vehicle is ready. A Government representative from the program office will perform a physical inspection of the vehicle to verify equipment placement, wiring quality, and system operation. The Contractor shall not proceed with the remaining vehicles until the CO provides written confirmation the pilot vehicle is acceptable to the Government.

6.0 PLACE OF PERFORMANCE AND LOGISTICS

To reduce operational downtime, transportation costs, and logistical burden, all installation work must be performed at a secure Contractor facility located within a 15-mile radius of the FLETC Artesia campus located at 1793 N 13th St, Artesia, NM 88210.

7.0 LIABILITY AND WARRANTY

a) Transfer of Custody: The Contractor assumes full liability for the security and physical condition of the vehicles, and all GFE from the moment of pickup/handoff until the vehicles are formally accepted by the Government. The Contractor must maintain adequate Garagekeepers Liability Insurance to cover damage caused by fire, theft, vandalism, collision, or employee error while the vehicles are in the possession of the Contractor.

b) Warranty: The Contractor shall warrant all installation labor and Contractor-furnished incidental parts to be free from defects in workmanship for a period of no less than one (1) year from the date of final acceptance.