Laughlin AFB Combined Synopsis and Solicitation-FA309923Q0001.pdf

FA3099-23-Q-0001

This is a combined synopsis/solicitation for commercial tree removal services prepared by 47 Contracting Flight at Laughlin AFB, TX in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number "FA3099-23-Q-0001, Tree Removal Blanket Purchasing Agreement (BPA)" is hereby issued as a Request for Quotation (RFQ) using FAR Subpart 13.1 Simplified Acquisition Procedures.

The award shall be made under North American Industry Classification System code 561730 with a small business size standard of $8M. This acquisition is 100 Percent Small Business Set- Aside and will hereby be solicited as such.

Funds are NOT presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The minimum trees the government is required to remove (Including Base Year and Four Option Years) under this contract is a total of five (5) trees. However, the government reserves the right to remove up to three hundred and five (305) trees during the duration (5) years of all base year and four option years. The minimum number of trees with each order the government is required to place is a minimum of three (3) trees each time an order is placed. The government reserves the right to modify the contract to add trimming requirements necessary for the health of the trees, so long as the 305 total number is not exceeded. At any time, Laughlin AFB reserves the right not to exercise any options.

A pricing spreadsheet is provided (Attachment 5 - LAFB Tree Removal Price Template) to prepare quotes for tree removal in accordance with the Statement of Work.

It is the responsibility of the offeror to be familiar with the applicable clauses and provisions.

Clauses and provisions may be accessed via the Internet at website http://www.acquisition.gov.

FAR 52.232-18, AVAILIBILITY OF FUNDS (APR 1984):

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

The provision FAR 52.212-1 Instructions to Offerors - Commercial Items (Nov 2021) and the applicable addendum apply to this acquisition. The addendum references FAR 52.212- 1(b)(8) and is hereby tailored as follows:

FAR 52.212-1 Addendum

SUBMISSION OF COMPLETE QUOTES: All quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Failure to furnish a complete quote, at the time of quote submission, may result in the quote being unacceptable to the Government and eliminated from consideration for award. A complete quote must include the following:

Clause 52.212-3 Alt I – Offeror Representations and Certifications – Commercial Items (Oct 2022)

Clause 52.219-28 – Post-Award Small Business Program Representation (Oct 2022) Clause 52.222-22 – Previous Contracts and Compliance Reports (Feb 1999) Clause 52.222-25 – Affirmative Action Compliance (Apr 1984) Provision 252.225-7000 – Buy American—Balance of Payments Program (Nov 2014)

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

Evaluation

1. Award shall be made on the basis of the quotation which provides the lowest price, so long as quotation is deemed to be in accordance with the requirements of the extended description, and the offeror can be determined to be responsible. The following factors shall be used to evaluate offers:

a) Price and,

b) Technical

2. If an Offeror fails to comply with the Instructions to Offerors, the Offeror's quote may be deemed unresponsive and/or incomplete and will receive no further consideration and be eliminated from the competition.

3. The Government is not responsible for any costs incurred or associated with preparation and submission of this quote in response to this solicitation including the optional site visit.

Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Failure to furnish a complete quote, at the time of quote submission, may result in the quote being unacceptable to the Government and elimination from consideration for award.

4. The response shall consist of two (2) separate parts; Part I - Price Proposal and Part II – Technical.

5. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no interchanges will take place. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness. The Government will evaluate the reasonableness of proposed price by assessing the acceptability of the Offeror's methodology used in developing the price estimates. For the price to be reasonable in its nature and amount, it should not exceed that which would be incurred by a prudent person in the conduct of a competitive business.

The Government reserves the right to assess and reject a quote if the price proposed is unrealistically low for the work to be performed. This could be accomplished by the following but not limited to, comparison of offerors’ proposed pricing to an Independent Government Estimate, the prices proposed by other offerors, and/or historical pricing.

6. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Offerors that may address any aspect of the proposal and may or may not be documented in real time. The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government. Offeror responses to INs will be considered in making the order selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all Offerors responding to this Solicitation.

7. Amendments: The Government reserves the right to revise or amend the Statement of Objectives (SOO), bid schedule, and/or the solicitation prior to the quote closing time. Such revisions or amendments will be communicated by amendments to this Request for Quotes (RFQ). If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable the Offeror to revise its quote. In such cases, the amendment will include an announcement of the quote closing date and time. Amendments will be posted to SAM. gov with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to proposal submission.

8. Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.204-20, 52.209-2, 52.209-7, 52.209-11, 52.212-3 Alt 1, 52.219-1 Alt 1, 52.219-28, 52.222-22, 52.222-25, 252.209-7999, 252.247-7022, and 252.247-7023. Note: Offerors need not return completed provisions for which responses are included as a part of their System for Award Management (SAM) online registration.

52.217-8 Option to Extend Services. Nov 1999 As prescribed in 17.208(f), insert a clause substantially the same as the following:

OPTION TO EXTEND SERVICES

(NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 Days.

(End of clause) 52.217-9 Option to Extend the Term of the Contract. Mar 2000

As prescribed in 17.208(g), insert a clause substantially the same as the following:

OPTION TO EXTEND THE TERM

OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 Days days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years.

(End of clause)

Specific Instructions:

1. PART I – PRICE QUOTE –Insert proposed pricing within the attached pricing sheet.

The extended amount must equal the whole dollar unit price multiplied by the number of units.

The Quote(s) must be submitted for a base year plus four (4) Option Years.

2. Part II – TECHNICAL –

2A) Submit a Foreign Object Debris (FOD) Plan – A FOD Plan is a critical part this project. It is critical to prevent Foreign Object Damage to aircraft, vehicles, equipment, building, pedestrians, etc. A FOD plan will be evaluated on an acceptable/unacceptable basis. An acceptable FOD plan must show a good understanding of FOD preventative measures. FOD plan must include a section on how a contractor will prevent any FOD on Airfield ramp area while trees are being cut, containers or trash bins to put in any FOD if found, strategic cone set up to block off vehicles or people from waking into an active zone, inspection strategy, and any other means to ensure Airfield remains safe to operate.

If FOD plan is not submitted or does not provide enough detail to ensure offeror has a good understanding of FOD preventative measures, the quote will be immediately dismissed without further consideration.

2B) Address any Technical risk – You can address technical risk within the FOD Plan or separately. Technical Risk is manifested by the identification of weaknesses, assesses the degree to which an offeror's proposed approach for the requirements of the solicitation may ensure no disruption of schedule, no degradation of performance, or the need for increased government oversight occurs.

2C) Ensure all of the following items are addressed in your quotation:

1) Acceptable FOD Plan

2) Technical Risk Addressed

3) Description of CLIN and Price each CLIN; ensure attached pricing sheet is filled out completely.

4) Any applicable prompt payment discounts terms

5) Length of time quote is valid (Quote shall be valid until 30 Sept 23)

6) Contact information for individual authorized to provide pricing information

7) Data Universal Numbering System (DUNS) and Commercial and Government Entity

(CAGE) code for System for Award Management (SAM). Offerors shall include with their offer a completed copy of the provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Mar 2016) and Alt I (Mar 2016). An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov .

If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision.

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Nov 2021) applies to this acquisition. The applicable addendum referencing FAR 52.212-4(c) is hereby tailored as follows:

FAR 52.212-4(c) Addendum

Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties. Administrative changes such as paying office, appropriation data, typographical errors, etc., may be changed unilaterally by the Government.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders --Commercial Items (Mar 2016), the following clauses are applicable to this acquisition:

FAR 52.222-26, Equal Opportunity (Sep 2016);

FAR 52.222-35, Equal Opportunity for Veterans (Jun 2020);

FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jun 2020);

FAR 52.222-37, Employment Reports on Veterans (Jun 2020);

FAR 52.222-50, Combating Trafficking in Persons (Nov 2021);

In addition to the clauses listed above, the following clauses and provisions are applicable to this acquisition and are incorporated by reference:

FAR 52.204-7, System for Award Management (Oct 2018);

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, (Jun 2020);

FAR 52.204-13, System for Award Management Maintenance (Oct 2018);

FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.209-6, Protecting the Governments Interest When Subcontracting with Contractor Debarred, Suspended, or Proposed for Debarment, (Nov 2021);

FAR 52.211-6, Brand Name or Equal (Aug 1999);

FAR 52.217-5, Evaluation of Options (July 1990) FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022);

FAR 52.219-28, Post Award Small Business Program Representation (Oct 2022);

FAR 52.222-3, Convict Labor (Jun 2003);

FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015);

FAR 52.222-41, Service Contract Labor Standards (Aug 2018);

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014);

FAR 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (May 2014);

FAR 52.222-50, Combating Trafficking in Persons (Nov 2021) FAR 52.222-55, Minimum Wages Under Executive Order 13658 (Jan 2022);

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020);

FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Jun 2020) FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018);

FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013);

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021);

FAR 52.233-1, Disputes (May 2014) FAR 52.233-3, Protest After Award (Aug 1996);

FAR 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004);

FAR 52.247-34, F.O.B. Destination (Nov 1991);

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials, (Sep 2011);

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Sep 2022);

DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7004, Antiterrorism Awareness Training for Contractors (Feb 2019);

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) DFARS 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Jan 2012);

DFARS 252.223-7008, Prohibition of Hexavalent Chromium (Jun 2013);

DFARS 252.225-7001, Buy American and Balance of Payments Program (Jun 2022);

DFARS 252.232-7003, Electronic Submission of Payment Requests (Dec 2018);

DFARS 252.232-7006, Wide Area Workflow Payment Instructions (Dec 2018);

DFARS 252.232-7010, Levies on Contract Payments (Dec 2006);

DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013) DFARS 252.244-7000, Subcontracts for Commercial Items (Jan 2021);

DFARS 252.247-7023, Transportation of Supplies by Sea (Feb 2019)

The following clauses are incorporated by Full Text as follows:

FAR 52.204-20 – Predecessor of Offeror (Aug 2020) FAR 52.212-3, Offeror Representations and Certifications—Commercial Items (Oct 2022);

DFARS 252.225-7000, Buy American—Balance of Payments Program (Nov 2014);

The following clauses are incorporated by Full Text and amended as follows:

FAR 52.219-28, Post-Award Small Business Program Representation, (Oct 2022) shall include the following information: NAICS Code 561730 assigned to FA3099-23-Q-0001;

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) is amended to include Internet address: https://www.acquisition.gov/ ;

FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) https://www.acquisition.gov/;

FAR 52.252-3, Alterations in Solicitation (Apr 1984); Reference: 52.212-1, 52.212-2(b), 52.212- 4(a) FAR 52.252-4, Alterations in Contract (Apr 1984); Reference 52.212-4(c) FAR 52.252-5, Authorized Deviations in Provisions (Nov 2020) is amended in paragraph (a) to add “Department of Defense Federal Acquisition Regulation Chapter 2”;

FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020) is amended in paragraph (b) to add “Department of Defense Federal Acquisition Regulation Chapter 2”;

DFARS 252.211-7003, Item Unique Identification and Valuation (Mar 2022); (c)(1)(i) “N/A”,

(ii) “N/A” AFFARS 5352.201-9101, Ombudsman (Oct 2019) (Mr. David E. Jones, HQ AETC/A7K, 2035 First Street West, Ste 1, Randolph AFB TX 78150-4301, commercial 210-652-7907, FAX 210- 652-4652, e-mail address david.jones9@randolph.af.mil.)

In Accordance with DFARS 252.232-7006, Electronic Submission of Payment Requests and Receiving Reports (Jun 2012); Invoicing and payments must be made utilizing the Wide Area Work Flow (WAWF) - To register and submit invoice go to https://wawf.eb.mil. Payment information may be accessed using the DFAS website at https://www.dfas.mil. Your purchase order/contract number or invoice will be required to inquire status of your payment.

This purchase will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://farsite.hill.af.mil. A Firm-Fixed Price purchase order will be issued in writing to the successful offeror. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the System for Award Management (SAM) www.sam.gov. The quote format shall match the line items as listed above, with a monthly unit price and total line item price. Include FAR 52.212-3 Alternate I, Offer Representation and Certification with Offer. No telephonic or facsimile responses will be processed.

An optional site visit will be offered on an individual basis upon request. Site visits can be requested. If you would like a site visit please contact SSgt Matthew Fox at matthew.fox.19@us.af.mil and jesus.perez.3@us.af.mil by 1:00 pm (CST) on 01 Feb 23.

All responses must be received no later than 10:00 am (CST) on 14 Feb 2023. Please send quotes to SSgt Matthew Fox at matthew.fox.19@us.af.mil and Mr. Jesus Perez at jesus.perez.3@us.af.mil. If you have any questions please call (830)298-4711 or send an e-mail to the above address. You may also contact the Contracting Officer, Mr. Jesus Perez at (830) 298-5175, or by e-mail.

Attachments:

1. Statement of Objectives (16 pages)

2. Wage Determination (11 pages)

3. Location, Quantities, and Diameter Size Trees (1 page)

4. Zone Map (1 page)

5. Tree Removal Price Template (1 page)

6. AF Form 103 (2 pages)