CITY OF LAUDERHILL

GO BOND PROJECT: MUNICIPAL PARKS

PLAYGROUND REPLACEMENT - CITY OF

LAUDERHILL PARKS

BID NUMBER: 2026-064

CONTRACT DOCUMENTS

AND TECHNICAL SPECIFICATIONS

October 2026

DOCUMENT 00020

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that the CITY OF LAUDERHILL is requesting sealed bids for the following project:

BID NUMBER: 2026-064

GO BOND PROJECT: MUNICIPAL PARKS PLAYGROUND REPLACEMENT -

CITY OF LAUDERHILL PARKS

The City of Lauderhill will accept sealed Bids until 3:45 P.M. EST, October

26, 2026, through IonWave at https://lauderhill.ionwave.net/. Bids submitted after 3:45 P.M. will not be considered.

The City of Lauderhill is soliciting sealed bids from qualified contractors to furnish all labor, supervision, project management, engineering, permits, materials, equipment, transportation, tools, disposal, testing, inspections, and incidentals necessary to complete the renovation and replacement of ten (10) municipal park playground areas.

The intent of this Scope of Work (SOW) is to replace aging playground equipment while improving safety, accessibility, aesthetics, durability, play value, and long-term maintenance. The Contractor shall provide complete turnkey construction services for each playground area.

The full Scope of Work will be available beginning October 02, 2026, via

IonWave at the link provided above. Vendors obtaining solicitation documents from sources other than IonWave are advised that their solicitation package may be incomplete. All addenda will be issued and distributed through

IonWave by the Finance/Purchasing Department.

Questions regarding this BID must be submitted through the IonWave

Question Tab. The deadline for submitting questions is ten (10) days prior to the Bid due date. Questions received after this deadline will not be answered.

All bidders must register online at https://lauderhill.ionwave.net/

A non-mandatory pre-bid conference has been scheduled for October 13, 2026, at 3:00 PM, 5581 W. Oakland Park Blvd., Lauderhill, FL 33313 which may be immediately followed by a site visit.

Bid security in the form of a Bid Bond or certified check made payable to the "City of Lauderhill," in an amount equal to five percent (5%) of the bid, must be submitted with the bid. Bidder must use the Bid Bond form provided. No bidder may withdraw their bid within 90 days after the actual date of the opening thereof. Guaranty Bonds in the form of a 100% Construction

Performance Bond and a 100% Construction Payment Bond will be required upon award of the bid.

The Public Entity Crimes Affidavit and the Anti-Human Trafficking

Affidavit must be completed in full and submitted as part of the proposal.

The City Commission of the City of Lauderhill reserves the right to reject any and all proposals, to waive any and all informalities or irregularities, and to accept or reject all or any part of any proposal as they may deem to be in the interest of the citizens of the City of Lauderhill. The winning participant is required to enter into a contract with the City of Lauderhill.

CITY OF LAUDERHILL, FLORIDA

Stacian Williams

Purchasing Agent II

Advertising Dates: October 02, 2026 and October 09, 2026

TABLE OF CONTENTS

GO BOND PROJECT: MUNICIPAL PARKS PLAYGROUND REPLACEMENT - CITY OF LAUDERHILL

PARKS

BID NUMBER: 2026-064

CITY OF LAUDERHILL, FLORIDA

Division Section Title

00020 Notice to Bidders

00030 Scope of Work

00100 Instructions to Bidders

00101 Bid Checklist

00300 Bid Form

00300A Bid Price Sheet

00401 Bid Bond

00402 Public Entity Crimes Affidavit

00420 Bidder’s Qualification Form

00421 Subcontractor List

00450 Litigation History Form

00480 Non-Collusion Affidavit

00490 Debarment Certification

00495 Certified Resolution

00500 Sample Contract

00600 Construction Payment Bond

00601 Construction Performance Bond

00650 Acknowledgment of Conformance with O.S.H.A. Standards

00700 General Conditions

00800 Supplemental Conditions

00801 Special Conditions

00900 Addendum

Additional Documents:

Anti-Human Trafficking Affidavit

Technical Specifications and Plans

DOCUMENT 00030

SCOPE OF WORK

GO BOND PROJECT: MUNICIPAL PARKS PLAYGROUND

REPLACEMENT - CITY OF LAUDERHILL PARKS

BID NUMBER: 2026-064

Scope of Work

The City of Lauderhill is soliciting sealed bids from qualified contractors to furnish all labor, supervision, project management, engineering, permits, materials, equipment, transportation, tools, disposal, testing, inspections, and incidentals necessary to complete the renovation and replacement of ten (10) municipal park playground areas.

The intent of this Scope of Work (SOW) is to replace aging playground equipment while improving safety, accessibility, aesthetics, durability, play value, and long-term maintenance. The Contractor shall provide complete turnkey construction services for each playground area.

The requirements in this Scope of Work establish the City's minimum functional and performance requirements. Contractors may propose enhanced or additional features when they provide greater play value, accessibility, durability, variety, or overall benefit to the City, provided the proposal remains within the designated playground footprint, complies with all applicable requirements, and is approved by the City.

Project Overview

The work shall include, but not be limited to:

• Removal and legal disposal of existing playground equipment, artificial turf, playground safety surfacing, impact-attenuation padding, borders, foundations where required, benches, trash receptacles, and other site improvements designated by the City.

• Site demolition, excavation, grading, compaction, drainage correction, base preparation, and concrete edging required for the new playground improvements.

• Furnishing and installation of ten (10) new commercial-grade playground systems at the playground areas identified in this Scope of Work.

• Furnishing and installation of commercial playground artificial turf safety surfacing, including impact attenuation, drainage, base preparation, concrete containment/curbing, seams, transitions, infill where applicable, adhesives, and accessories.

• Furnishing and installation of engineered commercial shade canopy systems as specified for each playground.

• Furnishing and installation of specified park benches, trash receptacles, playground rules and safety signage, and other site furnishings identified in this Scope of Work.

• Required permits, engineering, inspections, certifications, testing, coordination, cleanup, restoration, and warranty services.

The Contractor shall provide a complete, safe, accessible, fully operational, and code-compliant playground at each playground area.

Park Locations and Fixed Playground Requirements

The following locations, age groups, playground footprints, and park-specific requirements are mandatory bid requirements. Bidders shall base their pricing on these fixed requirements so that bids can be evaluated consistently.

# Playground Address Age Footprint Fixed Requirements

1 John Mullin Park – West Playground

2000 N.W.

55th Avenue, Lauderhill, FL 33313

2-12 80 ft x 61 ft

Minimum four (4) slides;

ten (10) climbing/challenging features; one (1) enclosed tunnel;

interactive sensory and education panels;

musical components;

inclusive/ADA transfer stations; nature-themed play features; minimum four (4) swings: three (3) belt swings and one (1) infant/tot swing.

2 John Mullin Park – South East Playground

2000 N.W.

55th Avenue, Lauderhill, FL 33313

2-12 26 ft x 32 ft

Provide a complete commercial playground system appropriate for ages 2-12 that reasonably fills the designated footprint while maintaining required safety zones, circulation, and accessibility.

3 Windermere Community Center Playground

1818 N.W.

54th Terrace, Lauderhill, FL 33313

2-12 30 ft x 20 ft

Provide a complete commercial playground system appropriate for ages 2-12 that reasonably fills the designated footprint while maintaining required safety zones, circulation, and accessibility.

4 Ruth Rothkopf Playground

6800 N.W.

44th Street, Lauderhill, FL 33319

2-12 40 ft x 24 ft

Provide a complete commercial playground system appropriate for ages 2-12 that reasonably fills the designated footprint while maintaining required safety zones, circulation, and accessibility.

5 Boulevard Woods Playground

6961 N.W.

46th Court, Lauderhill, FL 33351

2-12 20 ft x 25 ft

Minimum four (4) swings: three (3) belt swings and one (1) infant/tot swing. Provide two (2) picnic tables with shade.

6 Ilene Lieberman Park Playground

Inverrary Boulevard, Lauderhill, FL 33319

2-12 27 ft x 28 ft

Provide a complete commercial playground system appropriate for ages 2-12 that reasonably fills the designated footprint while maintaining required safety zones, circulation, and accessibility.

7 Sports Park Playground

7500 West Oakland Park Boulevard, Lauderhill, FL 33319

2-12 45 ft x 35 ft

Provide a complete commercial playground system appropriate for ages 2-12 that reasonably fills the designated footprint while maintaining required safety zones, circulation, and accessibility. Provide new shade canopy/fabric only;

existing canopy frame is to remain.

8 West Ken Lark Park Playground

1321 N.W.

33rd Avenue, Lauderhill, FL 33313

2-12 40 ft x 35 ft

Provide a complete commercial playground system appropriate for ages 2-12 that reasonably fills the designated footprint while maintaining required safety zones, circulation, and accessibility.

9 Maye Jenkins Playground

3800 N.W.

4th Court, Lauderhill, FL 33311

2-12 20 ft x 25 ft

Provide a complete commercial playground system appropriate for ages 2-12 that reasonably fills the designated footprint while maintaining required safety zones, circulation, and accessibility.

10 West Wind Park Playground

4550 N.W.

82nd Avenue, Lauderhill, FL 33351

2-12 20 ft x 25 ft

Minimum six (6) swings:

four (4) belt swings and two (2) infant/tot swings.

Address note: The park addresses above are taken from the Parks Playground Design Intent and Vendor Expectations document and are used as the controlling addresses for this bid scope. Bidders shall verify field conditions and dimensions before fabrication or installation.

Project Overview – General Requirements

Compliance: All work shall comply with the current applicable Florida Building Code (FBC), ADA requirements, ASTM standards, CPSC Public Playground Safety Guidelines, OSHA requirements, NFPA requirements where applicable, and all other applicable federal, state, county, and local requirements.

Timeline: The project shall be completed within 120 calendar days from issuance of the Notice to Proceed (NTP) for each park, unless an extension is approved by the City through a formal written Change Order.

Pre-BID Meeting: A non-mandatory pre-bid meeting will be held on-site with the Owner's representative to review project locations, existing conditions, schedule, staging areas, access, and safety requirements.

Liquidated Damages: Time is of the essence. If the Contractor fails to complete the work within the specified 120 calendar days from the NTP for each park, the Owner may assess liquidated damages of $500.00 per calendar day for each day the project remains uncompleted beyond the contractual deadline.

Delays: Requests for time extensions due to unforeseen conditions, permitting delays, or other circumstances shall be submitted in writing and require approval by the Owner through a formal Change Order.

Contractor Qualification & Registration

• All bidders must be registered with the City of Lauderhill.

• Provide a copy of a current State Certified License or State Registration with a

Broward County Certificate of Competency, as applicable.

• Provide a valid Certificate of Insurance naming the City of Lauderhill as certificate holder, including General Liability Insurance and Workers' Compensation Insurance or a state-approved exemption.

• Complete the City of Lauderhill Vendor Registration process through the Finance

Department as required for municipal business.

Playground Equipment

• Furnish and install new commercial-grade playground equipment designed and rated for public park use and for children ages 2-12.

• All equipment shall be new, original manufactured units. Used equipment shall not be accepted.

• Equipment shall be IPEMA certified and comply with ASTM F1487, applicable CPSC

Public Playground Safety Guidelines, ADA accessibility requirements, Florida

Building Code requirements, and all other applicable standards.

• Equipment shall reasonably fit and maximize the designated playground footprint while maintaining required circulation, safety zones, fall-use zones, and accessible routes.

• Playground systems shall provide a diverse combination of play experiences, including climbing, sliding, balancing, swinging, sensory, imaginative, social, interactive, upper-body, and ground-level play opportunities, as appropriate for each location.

• Each playground shall provide ADA-compliant accessible routes, transfer/access points, and inclusive play activities with accessible ground-level and elevated play experiences.

• Equipment shall utilize heavy-duty aluminum and/or galvanized steel uprights, non-slip perforated decking, and tamper-resistant hardware.

• Playground equipment shall be commercial rated and have a minimum of ten (10) years of verifiable performance in South Florida climate conditions or a comparable hot, humid, high-UV environment.

• Equipment shall be available in multiple primary color options. Final equipment selections, colors, themes, and layouts shall be subject to City approval before fabrication.

Artificial Turf Safety Surfacing

• Provide a complete commercial playground artificial turf safety surfacing system encompassing all required playground use zones and the playground footprint.

• The complete system shall include synthetic playground turf, impact-attenuating underlayment/padding, base preparation, drainage components, infill where applicable, adhesives, seams, edging, concrete curbing, transitions, and all incidental materials required for a complete installation.

• The system shall meet or exceed applicable ADA, ASTM, and CPSC requirements and shall be designed and certified for the Critical Fall Height (CFH) of the proposed equipment, including ASTM F1292 impact attenuation and ASTM F1951 accessibility requirements.

• The finished surface shall be firm, stable, slip-resistant, accessible, and free of trip hazards.

• Provide a concrete perimeter border/containment system, minimum 8 inches by 8 inches (8 in. x 8 in.), unless otherwise approved by the City.

• Provide an impact-attenuating shock pad or resilient underlayment specifically manufactured for playground applications. Standard landscape turf without an approved playground impact-attenuation system shall not be accepted.

• The sub-base and drainage system shall provide positive drainage and prevent ponding, settlement, depressions, or displacement of the safety surfacing.

• Synthetic turf shall be specifically manufactured for playground applications and suitable for continuous outdoor use in South Florida conditions, including high temperatures, humidity, rainfall, and ultraviolet exposure. Turf shall be UV stabilized and resistant to fading, degradation, mold, mildew, and normal playground wear.

• All seams shall be securely joined in accordance with the manufacturer's specifications and shall remain flush and free of openings, raised edges, or trip hazards.

• Transitions between artificial turf and concrete curbing, sidewalks, ramps, or other adjacent surfaces shall be smooth, secure, and ADA accessible.

• Where required by the proposed system, transition areas shall include a reinforced or thickened edge treatment equivalent to a minimum 6 inches by 6 inches (6 in. x 6 in.) transition condition or an approved manufacturer's detail providing equal or greater durability.

• If infill is required, it shall be specifically approved by the turf manufacturer for playground applications, non-toxic, lead-free, and suitable for public playground environments. The Contractor shall identify infill type, composition, installation rate, and maintenance requirements.

• The complete artificial turf safety surfacing system shall carry a minimum ten (10) year manufacturer's warranty covering defects in materials, ultraviolet degradation, excessive fading, fiber deterioration, and other manufacturing defects.

• Provide a minimum of five (5) South Florida references where the proposed or substantially similar playground turf system has been installed.

• Prior to installation, provide manufacturer certification or independent laboratory documentation demonstrating compliance with the required Critical Fall Height and applicable ASTM standards. The City reserves the right to require field impact attenuation testing by a qualified independent testing entity.

• The Contractor shall be responsible for the complete surfacing system, including excavation, grading, base preparation, drainage, concrete curbing, shock padding, artificial turf, seams, transitions, infill, adhesives, and incidental labor and materials.

Shade Canopy Structures

• Furnish and install engineered commercial shade canopy systems over each playground as specified, including all labor, materials, engineering, equipment, hardware, foundations where applicable, and installation.

• Shade structures shall be designed and positioned to cover the playground equipment and designated play area to the greatest extent reasonably achievable within the approved footprint and applicable structural requirements.

• New shade structure foundations shall be engineered to sustain minimum winds of

170 MPH.

• Shade canopy fabric shall be designed to sustain minimum winds of 90 MPH.

• Provide HDPE or PVC-coated mesh shade fabric with at least 90-95% UV protection and suitable for South Florida conditions.

• Shade fabric and structure poles shall be available in white, black, blue, green, red, orange, yellow, gray, or brown. Submit shade fabric samples for City approval before installation.

• Provide a fastening/tensioning system consisting of independent cables pre-inserted in fabric hems, loop and clamp connections, cables, and stainless-steel turnbuckles, or an integrated mechanical tensioning system of equal or greater performance.

• Submit engineered drawings of the proposed shade structure with the bid submittal.

• If special tools are required to assemble or disassemble any shade structure component, provide ten (10) additional sets at no additional cost to the City.

• For Sports Park, provide a new shade canopy/fabric only. The existing canopy frame shall remain unless the City determines replacement is necessary. The Contractor shall inspect the existing frame and coordinate the new canopy with existing conditions.

For all other locations with existing canopy posts and footings, the Contractor shall inspect existing posts and footings before installation. If they are structurally sound and acceptable to the City, they may remain and only the canopy fabric and associated hardware shall be replaced. Replacement of existing posts and foundations shall occur only when structurally deficient, damaged, or unsuitable, subject to City approval.

Separate pricing shall be provided for canopy fabric replacement using existing posts/footings and for complete canopy replacement with new posts/foundations.

Site Furnishings

To ensure consistent and comparable bids, the following quantities are fixed requirements and shall not be left to Contractor discretion:

Park Benches Trash Receptacles

John Mullin Park – both playground areas combined

2 2

Windermere Community Center Park

2 1

Ruth Rothkopf Park 2 1

Boulevard Woods Park 2 1

Ilene Lieberman Park 2 1

Sports Park 2 2

West Ken Lark Park 2 1

Maye Jenkins Park 2 1

West Wind Park 2 1

Total fixed furnishing requirement for the project: eighteen (18) benches and eleven (11) commercial trash receptacles.

• All benches and trash receptacles shall be commercial-grade, durable, suitable for outdoor South Florida conditions, and securely installed in accordance with manufacturer requirements and applicable accessibility requirements.

• Provide playground rules and safety signage at each playground.

• Provide two (2) picnic tables with shade at Boulevard Woods Playground.

Delivery, Storage, and Handling

• Inspect all materials upon delivery to verify that no damage occurred during shipping or handling.

• Store all playground equipment, surfacing materials, shade materials, and installation components to protect them from damage, weather, vandalism, theft, and improper exposure.

• Maintain adequate ventilation and drainage for stored materials and do not leave materials exposed on site for extended periods.

• All materials shall be new and delivered in original manufacturer-sealed containers, rolls, packaging, or other appropriate factory packaging.

Playground Equipment Installation

• Provide all equipment and labor required for off-loading, loading, trucking, staging, handling, and installation.

• The Contractor is responsible for securing all deliveries and verifying the completeness of each playground equipment order prior to installation.

• Provide original packing slips from each shipment to the City.

• Within three (3) working days of receipt of playground equipment, contact the designated City of Lauderhill Representative to verify that the equipment matches the approved specifications.

• Contact the City Representative prior to installation to coordinate the installation date and after installation to verify the approved layout.

• Secure each work area at all times until installation is complete and the area is approved for public use.

• Install all equipment in strict accordance with the playground manufacturer's written installation requirements.

• The City Representative shall inspect the installation. The Contractor shall make any necessary adjustments identified by the City to correct improper installation at no additional cost.

• The final horizontal layout and vertical elevations shall comply with the approved plans and shall be coordinated with the finished playground surfacing elevation.

• Allow a minimum of forty-eight (48) hours for scheduling coordination with the City

Representative.

Permits and Inspections

The Contractor shall obtain all permits, engineering approvals, inspections, certifications, and other approvals required to complete the project and obtain final acceptance. Permit and inspection fees shall be included in the bid price.

Coordination

• Coordinate playground installation with grading, drainage, play surfacing, concrete curbing, paving, utilities, landscaping, irrigation, and other site work.

• Store play structure components and materials to avoid damage and site conflicts.

• Install equipment in a logical and progressive sequence to avoid damage to completed work.

Cleanup and Restoration

• Maintain a clean and safe work site throughout construction.

• Clean all exposed surfaces and installed equipment and remove temporary labels, stains, foreign substances, and construction residue.

• Clean drainage systems and remove construction debris.

• Remove all waste, surplus materials, rubbish, and temporary construction facilities from each site.

• Restore disturbed areas to their original condition or better upon completion.

• Leave each playground and surrounding work area clean, safe, and ready for immediate occupancy and use before final inspection.

Warranty

• Provide manufacturer warranties for all installed playground equipment, artificial turf safety surfacing, shade structures, site furnishings, and other installed materials.

• The artificial turf playground safety surfacing system shall carry a minimum ten (10) year manufacturer's warranty.

• Playground equipment shall be installed by factory-certified installers.

Installation/workmanship shall be warranted for at least one (1) year from installation and acceptance, and the Contractor shall provide the minimum two (2) year workmanship warranty required by this Scope of Work.

• Where this Scope of Work requires a warranty period greater than a manufacturer's standard warranty, the longer required period shall apply.

• Include a copy of the Contractor's warranty language with the bid and submit final manufacturer warranties before final payment.

• Correct defective work, errors, omissions, or damage attributable to the Contractor at no additional cost to the City.

Contractor Responsibilities

• Verify all field dimensions, existing site conditions, utilities, canopy conditions, and designated playground footprints before fabrication or construction.

• Coordinate all work with the City's Project Manager and designated City representatives.

• Maintain safe access to park facilities where practical during construction.

• Comply with OSHA, Florida Building Code, ADA, ASTM, CPSC, NFPA, and all other applicable regulatory requirements.

• Provide all labor, supervision, engineering, equipment, transportation, tools, testing, permits, inspections, disposal, and incidental materials necessary for a complete project.

• Repair any damage caused by the Contractor to existing utilities, sidewalks, concrete curbs, asphalt pavement, landscaping, irrigation, fencing, or other park improvements at no additional cost to the City.

Bid Submittal Requirements

To ensure uniform evaluation and comparable bids, each bidder shall submit the following information with its bid. Failure to provide required information may result in the bid being deemed non-responsive in accordance with the City's procurement requirements.

1. Manufacturer name and proposed playground product/system for each of the ten

(10) playground areas.

2. A conceptual playground layout for each playground area showing proposed equipment, required fall-use zones, accessible routes, transfer/access points, swings, slides, shade coverage, turf limits, and site furnishings.

3. A component/equipment list for each playground identifying the proposed play features and quantities.

4. Product literature and technical specifications for all proposed playground equipment.

5. Documentation of IPEMA certification and applicable ASTM, CPSC, and ADA compliance.

6. Documentation demonstrating the proposed playground equipment has a minimum of ten (10) years of verifiable performance in South Florida or a comparable hot, humid, high-UV environment.

7. Proposed playground colors, themes, and finish selections.

8. Shade structure product information, structural specifications, proposed fabric, wind-load information, and engineered drawings.

9. Shade fabric samples or manufacturer color information for the City's review and approval.

10. Artificial turf, impact pad, drainage, infill, and concrete curbing specifications.

11. Critical Fall Height documentation and manufacturer certification or independent laboratory testing for the proposed surfacing system.

12. Documentation of the minimum ten (10) year turf system warranty.

13. A minimum of five (5) South Florida references for the proposed or substantially similar playground turf system.

14. Manufacturer warranties and the Contractor's proposed warranty language.

15. Factory-certified installer qualifications and relevant playground installation experience.

16. Proposed project schedule demonstrating completion within the required 120 calendar day period from the NTP for each park.

17. A lump sum price for each of the ten (10) playground areas and a total project price.

18. Separate pricing for canopy fabric replacement using existing posts and footings and complete canopy replacement with new posts and foundations, where applicable.

19. Pricing for any City-identified alternates.

Bid Pricing

The Contractor shall provide a separate lump sum price for each of the ten (10) playground areas and a total project price. Pricing shall be based on the fixed playground age groups, footprints, equipment requirements, site-furnishing quantities, and other requirements stated in this Scope of Work.

The Contractor shall not substitute, reduce, or otherwise modify the specified quantities of benches, trash receptacles, swings, picnic tables, or other fixed requirements in order to reduce the bid price.

Separate pricing shall also be provided for:

• Canopy fabric replacement utilizing existing posts and footings.

• Complete canopy replacement including new posts and concrete foundations.

• Any alternates identified by the City.

• Any other specifically identified add/delete bid items included in the City's bid schedule.

All costs associated with permitting, engineering, mobilization, demolition, disposal, site preparation, drainage, base preparation, equipment, surfacing, shade structures, site furnishings, installation, testing, inspections, cleanup, warranties, and incidental work required for a complete operational playground shall be included in the applicable bid price unless specifically identified as a separate bid item.

Final Acceptance

Final acceptance shall be contingent upon successful completion of all awarded work, correction of all punch list items, final inspection and approval by the City, delivery of required warranties and certifications, completion of required testing, delivery of operation and maintenance information, and complete cleanup of each project site.

No playground shall be considered complete or ready for public use until the City determines that the equipment, safety surfacing, shade structure, site furnishings, signage, drainage, accessibility features, and surrounding restored areas are complete, safe, compliant, and operational.

Project Drawings and Supporting Documents

The Contractor shall coordinate all work with the project drawings, approved playground layouts, field conditions, and City-approved submittals. Where a conflict or discrepancy is identified, the Contractor shall notify the City before fabrication or installation and shall not proceed with the affected work until written direction is received.

City of Lauderhill BID 2026-064

00100 - 1

DOCUMENT 00100

INSTRUCTIONS TO BIDDERS

GO BOND PROJECT: MUNICIPAL PARKS PLAYGROUND REPLACEMENT -

CITY OF LAUDERHILL PARKS

Bid Number: 2026-064

City of Lauderhill, Florida

1. SUBMITTAL

1.1 Sealed Bids will be received until the deadline stated in Document 00020 –

Notice to Bidders.

1.2 Bids must be submitted via IonWave: https://lauderhill.ionwave.net

Proposal For:

City of Lauderhill, Florida

Bid Number: 2026-064

Submitted By:

Company Name: ___________________________________ Street Address: ___________________________________

City, State, Zip Code: _______________________________

1.3 Hard copy submission can also be made by submitting the Bid in a sealed envelope to the City Clerk’s Office, 5581 West Oakland Boulevard, Suite 421, Lauderhill, Florida 33313, before the deadline.

1.4 Proposals received after the specified deadline will not be considered.

2. PROPOSALS

2.1 Quantities listed are for bid comparison only and may be adjusted in the awarded contract.

2.2 Proposals must be submitted using official forms from the following documents:

00100, 00300, 00300A, 00401, 00402, 00420, 00421, 00450, 00480, 00490, 00495, 00650.

All blanks must be filled out, and any alterations must be initialed.

00100 - 2

3. IRREGULAR PROPOSALS

3.1 Incomplete, conditional, or altered proposals may be rejected.

4. SIGNATURES

4.1 Each proposal must be signed with the full name, company name, and address. Corporations must affix the corporate seal and include signatures of authorized officers.

5. EXAMINATION OF CONTRACT DOCUMENTS

5.1 Bidders must thoroughly review all Contract Documents before submitting a proposal.

5.2 Documents must be obtained at least ten (10) days prior to bid closing to be eligible.

6. EXAMINATION OF SITE

6.1 Bidders must visit the site and understand the working conditions before bidding.

6.2 Failure to examine the site or documents will not be grounds for claim or excuse.

6.3 The Contractor assumes all risks of misjudgment or oversight.

6.4 All bids must be based on bidder’s own investigation.

7. DISCREPANCIES

7.1 Report any discrepancies in the documents to the Owner or Engineer immediately.

8. INTERPRETATION OF PLANS

8.1 Figured dimensions govern. Any ambiguities will be interpreted by the

Architect/Engineer.

9. INTERPRETATION PRIOR TO BID OPENING

00100 - 3

9.1 Submit written requests for clarifications at least ten (10) days before bid opening. Interpretations will only be issued via formal addenda.

10. TIME OF COMPLETION

10.1 Refer to Document 00300 for project completion timeline.

10.2 Completion implies full delivery of all work and obligations.

11. LABOR REGULATIONS

11.1 Contractor must comply with all applicable labor laws and regulations.

12. BID SECURITY

12.1 A 5% bid security must be submitted. It must be a certified check, money order, or bid bond countersigned by a Florida-licensed agent.

13. RETURN OF BID SECURITY

13.1 Returned to all non-awarded bidders within 15 days of contract execution or bid rejection.

14. CONTRACT BONDS

14.1 Performance and Payment Bonds of 100% of contract price are required.

15. QUALIFICATION OF BIDDERS

15.1 Bidders must prove ability, resources, and licensing to perform the work.

Submit Document 00420 – Qualification Form.

15.2 Key procurement steps:

• Receive and open bids

• Evaluate and rank bidders

• Recommend award

• Finalize contract

15.3 Bids are ranked per criteria in Section 30.

00100 - 4

15.4 If top-ranked bidder fails to finalize, next-ranked bidder may be selected.

15.5 Submit all questions via IonWave no later than 10 days prior to bid closing.

16. DISQUALIFICATION

16.1 Collusion or failure to complete required forms results in disqualification.

17. WITHDRAWAL OF PROPOSALS

17.1 May be withdrawn in writing up to 1 hour before bid opening. After opening, bids are binding for 90 days.

18. OWNER'S RIGHTS RESERVED

18.1 Owner reserves all rights including to:

• Accept or reject any bid

• Waive technicalities or irregularities

• Request clarifications

• Cancel procurement

19. OWNER REPRESENTATIVE

19.1 The Capital Projects Manager will represent the City for this project.

20. QUALIFICATION OF SURETY

20.1 Bonds must be from a surety authorized in Florida and Broward County, and certified by the U.S. Treasury.

21. SUBCONTRACTORS

21.1 Submit subcontractor list using Document 00421.

21.2 Provide contact info and references upon request.

21.3 Subcontractors may not be changed without written Owner approval.

00100 - 5

22. INSURANCE

22.1 Submit certificates of insurance with endorsements naming the City and its agents as insured.

23. POWER OF ATTORNEY

23.1 Submit certified Power of Attorney with each bond.

24. AWARD OF CONTRACT

24.1 Contract awarded to the lowest responsive, responsible, and eligible bidder.

24.2 City reserves the right to reject all bids.

25. ACCEPTANCE PERIOD

25.1 Bids must remain valid for 90 calendar days post-opening.

26. AWARD PROTESTS

26.1 Follow the City’s formal bid protest procedures, available from the

Purchasing Department.

27. EQUAL OPPORTUNITY

27.1 Contractors must not discriminate and must post notices of non-discrimination.

28. PERMITS AND FEES

28.1 Contractor must obtain all required permits. City permit fees will be waived.

29. SALES TAX

29.1 Contractor must follow Florida’s tax-exempt purchase procedures.

29.2 Materials may be directly purchased by the City to retain exemption.

29.3 Contractor still responsible for ordering, warranty, and material quality.

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30. EVALUATION AND RANKING OF BID PROPOSALS

30.1 Proposals will be reviewed for responsiveness. Required elements include:

• On-time submission

• 5% Bid Bond

• Completed Form 00300A

• Signed and notarized bid forms

• Proof of insurance and bonding

• No contract exceptions

30.2 The contract will be awarded to the lowest responsive and responsible bidder.

00300 - 1

DOCUMENT 00300

BID FORM

GO BOND PROJECT: MUNICIPAL PARKS PLAYGROUND REPLACEMENT

- CITY OF LAUDERHILL PARKS

BID NUMBER: 2026-064

Date: ______________________

TO:

City of Lauderhill

5581 W. Oakland Park Blvd.

Lauderhill, FL 33313

SUBMITTED BY:

Company Name: _____________________________________________

Street Address: _____________________________________________

City, State, ZIP Code: _________________________________________

The undersigned, as Bidder, declares that they:

• Have examined the site and all Contract Documents related to Bid No.

2026-064, including drawings, specifications, and any issued addenda.

• Are fully informed regarding all conditions that may affect the performance of the work.

• Propose to furnish all labor, materials, equipment, and services required to complete the project as described, in full accordance with the specifications and drawings.

The Bidder understands:

• All bid item amounts must be submitted; omissions may render the bid non-responsive.

• The quantities listed in the Price Bid Sheet (Document 00300A) are for bid comparison only.

• Certain bid items or portions of the contract may be excluded at the

Owner’s discretion.

00300 - 2

• If awarded the contract, execution of the agreement and related documents will occur within 15 calendar days of the Notice of Award.

• The project must be completed within 120 calendar days from the date of the Notice to Proceed for each park.

BIDDER IDENTIFICATION & SIGNATURE

Please complete only the applicable section for your business structure:

IF BIDDER IS AN INDIVIDUAL

By: ____________________________________ (SEAL)

(Print Name) Doing Business As (d/b/a): ___________________________________

Business Address: _________________________________________

Phone Number: ___________________________________________

IF BIDDER IS A PARTNERSHIP

Firm Name: ____________________________________ (SEAL) By (General Partner): _____________________________________

Business Address: _________________________________________

Phone Number: ___________________________________________

IF BIDDER IS A JOINT VENTURE

Partner #1 Name: _________________________________________

Address: ________________________________________________

Partner #2 Name: _________________________________________

Address: ________________________________________________

(Each joint venture partner must sign and provide details as applicable.)

IF BIDDER IS A CORPORATION

Corporation Name: ________________________________________

State of Incorporation: _____________________________________

By (Authorized Representative): ______________________________

Title: ____________________________________________________

Phone Number: ___________________________________________

(Corporate Seal)

00300 - 3

Attest (Secretary): _________________________________________

Business Address: _________________________________________

Phone Number: ___________________________________________

00101 - 1

DOCUMENT 00101

BID CHECKLIST

GO BOND PROJECT: MUNICIPAL PARKS PLAYGROUND REPLACEMENT

- CITY OF LAUDERHILL PARKS

Bid Number: 2026-064

COMPANY NAME: _________________________________________________

PHONE: ___________________________ EMAIL: _____________________

BID SUBMISSION CHECKLIST

Please review the checklist below. A checkmark indicates compliance.

# Requirement Check

1 Bid Package has been read in its entirety ☐

2 Bid Form 00300 completed ☐

3 Price Bid Sheet 00300A completed ☐

4 Bid Bond obtained and Form 00401 completed ☐

5 Public Entity Crimes Affidavit (00402) completed and notarized ☐

Bidder’s Qualification Form (00420) completed, with proof of insurance and licenses

7 Subcontractor List (00421) completed ☐

8 Litigation History Form (00450) completed ☐

9 Non-Collusive Affidavit (00480) completed ☐

10 Debarment Certification (00490) completed ☐

11 Certified Resolution (00495) completed ☐

12 All Addenda received and acknowledged ☐

13 Entire bid package successfully uploaded via IonWave ☐

Failure to provide the requested documents may result in your bid being deemed non-responsive.

This page must be submitted with your bid and placed as the first page of your bid package.

00300-A1

BID PRICE SHEET

GO BOND PROJECT: MUNICIPAL PARKS PLAYGROUND REPLACEMENT

- CITY OF LAUDERHILL PARKS

CITY OF LAUDERHILL

UNIT PRICE BID SCHEDULE

All bid items must include costs for all materials, equipment, labor, supervision, permit fees, taxes, insurance, bonds, miscellaneous costs, and the Contractor’s overhead and profit. Material and equipment costs must be included where applicable.

Item No. Description Estimated Quantity Unit Unit Price Estimated Amount

1. General Requirements $ $

2. Site Work $ $

3. Mobilization $ $

4. Shaded Canopy $ $

5. Trash Receptacles $ $

6. Park Benches $ $

7. Hardware $ $

8. Playground Equipment $ $

9. Post / Footing $ $

10. Permitting $ $

11. Engineering $ $

12. Inspections $ $

13. Demolition $ $

14. Demobilization $ $

SUBTOTAL:

LUMP SUM FIXED PRICE ITEMS:

• Contingency

• Mobilization

GRAND TOTAL:

Contractor Acknowledgment

Authorized Signature: ____________________________ Name & Title: __________________________________

00401 - 1

DOCUMENT 00401

CITY OF LAUDERHILL

BID BOND

BIDDER: (Name and Address):

SURETY: (Name and Address of Principal Place of Business):

OWNER: (Name and Address): CITY OF LAUDERHILL 5581 W. Oakland Park Blvd.

Lauderhill, FL 33313

BID: BID DUE DATE:

PROJECT TITLE:

October 26, 2026: 3:45 P. M. EST

GO BOND PROJECT: MUNICIPAL PARKS PLAYGROUND

REPLACEMENT - CITY OF LAUDERHILL PARKS

BID 2026-064

BOND: BOND NUMBER:

DATE: (Not later than Bid Due Date): _______

PENAL SUM: 5% of Bid Amount _______

IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent, or representative.

BIDDER SURETY

(Seal) (Seal) Bidder's Name and Corporate Seal Surety's Name and Corporate Seal

By: By:

Signature and Title Signature and Title

(Attach Power of Attorney)

00401 - 2

Attest: Attest:

Signature and Title Signature and Title

Note: (1) Above addresses are to be used for giving required notice.

(2) Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to pay to Owner upon default of Bidder any difference between the total amount of Bidder's bid and the total amount of the bid of the next lowest, responsible and responsive bidder as determined by Owner for the Work required by the Contract Documents, provided that:

1.1. If there is no such next lowest, responsible and responsive bidder, and Owner does not abandon the Project, then Bidder and Surety shall pay to Owner the penal sum set forth on the face of this Bond, and

1.2. In no event shall Bidder's and Surety's obligation hereunder exceed the penal sum set forth on the face of this Bond.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents and Contract Documents.

3. This obligation shall be null and void if:

3.1. Owner accepts Bidder's bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents and Contract Documents, or

3.2. All bids are rejected by Owner, or

3.3. Owner fails to issue a notice of award to Bidder within the time specified in the

Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default by Bidder and within 30 calendar days after receipt by Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of and any and all defenses based on or arising out of any time extension to issue notice of award agreed to in writing by Owner and Bidder, 00401 - 3 provided that the total time for issuing notice of award including extensions shall not in the aggregate exceed 120 days from Bid Due Date without Surety's written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid Due Date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent or representative who executed this Bond on behalf of Surety to execute, seal and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable provision of this Bond conflicts with any applicable provision of any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term "bid" as used herein includes a bid, offer or proposal as applicable.

City of Lauderhill 2026-064

00402 - 1

DOCUMENT 00402

SWORN STATEMENT PURSUANT TO SECTION 287.133(3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR

OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to City of Lauderhill, Florida by

[print individual's name and title] for

[print name of entity submitting sworn statement] whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is

(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ____________________________________________.

2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1) (b), Florida Statues, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or no lo contendre.

4. I understand that an "affiliate" as defined in Paragraph 287.133(1) (a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

00402 - 2

5. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies]

Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged…