Laser World of Photonics Sole Source Request _ Posted.pdf
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- Solicitation number
- NPSS1 EDAA 2027000024 1
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Sole Source Request filed by the Colorado Office of Economic Development and Innovation (OEDIT), Division of Global Business Development, seeking approval to procure booth space and related services from Trade Show Services GACC New York, Inc., the sole organizer of the United States Pavilion at the Laser World of Photonics trade show. OEDIT intends to purchase booth space, furniture, graphics, and contractor services for the FY27, FY28, and FY29 iterations of the trade show, representing a recurring procurement spanning from June 29, 2026, to June 30, 2029. The trade show serves as a platform for Colorado companies in the photonics industry to gain international exposure and expand their market reach through participation in a Colorado co-exhibit booth alongside other state companies. The request indicates that Trade Show Services GACC New York, Inc. has previously provided similar services to OEDIT within the past two years and will obligate the state to this particular vendor for the duration of the contract term.
The estimated annual cost for these services is $40,000, with a total term cost of $120,000 over the three-year period. The pricing is fixed and non-negotiable, as determined by the trade show organizer, and is consistent with industry-standard costs for similar international trade shows. No formal price comparison or cost analysis was conducted, as Trade Show Services GACC New York, Inc. is identified as the exclusive vendor for the United States Pavilion at this specific trade show, eliminating alternative sourcing options. The procurement is funded through the State Trade Expansion Program (STEP), an SBA-funded initiative, and the Global Business Development's Advanced Industries Export Grant. OEDIT has determined no conflict of interest exists with the vendor and has confirmed that no alternative goods or services can adequately meet the division's needs for this specialized trade show participation.
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Text version
Rev. 11.2025
OEDIT Sole Source Request (§24-103-205, C.R.S.)
This form must be completed to request consideration of a Sole Source. The form is to be completed by OEDIT staff and not vendors.
A Sole Source may be approved by the OEDIT Procurement Official when there is only one source that can reasonably meet the needed good, service, or construction item. All Sole Source requests will be posted on ColoradoVSS.
INSTRUCTIONS
1. Complete all fields below. Failure to provide all information may delay the processing of your request.
2. Include any documentation to support your request as attachments to the form.
3. If your request involves multiple transactions, submit a separate form for each request.
4. Submit the complete form, with attachments, to Niki Holland.
DIVISION INFORMATION
Division/Unit: Global Business Development
VENDOR INFORMATION
Company Name: Trade Show Services GACC New York, Inc.
APPROVAL TERM AND DOLLAR AMOUNT
Put an “X” next to one:
[X] This is a recurring procurement from 06/29/2026 to 6/30/2029.
[__] This is a one-time procurement for this good and/or service.
Estimated price per year, and for the full term of Sole Source (attach proposal, if applicable):
Product(s): $[__]/year, $[__]/term
Service(s): $40,000/year, $120,000/term of the Sole Source
DESCRIPTION OF GOODS/SERVICES
1. Has this Vendor provided similar goods and/or services in the past two (2) years?
Yes. If yes, please provide an explanation of future purchases: [__]
No.
2. Describe in detail the goods and/or services to be procured and how they meet the division’s needs. Explain WHY we MUST procure this particular good and/or service (special features, compatibility, etc.):
As part of the State Trade Expansion Program (STEP), funded by the SBA, and the Global Business Development’s (GBD) Advanced Industries Export Grant, the GBD division selects a handful of trade shows each year to take a delegation of Colorado companies to represent Colorado in foreign markets. The main purpose of these programs is to increase the number of small businesses that export their products internationally. OEDIT is seeking this sole-source approval to purchase booth space within the United States Pavilion at the Laser World of Photonics trade show for the
FY27, FY28, and FY29 iterations.
Trade Show Services GACC New York, Inc. is the sole organizer of the United
States Pavilion for the Laser World of Photonics trade show. The Vendor is responsible for booth space, furniture, graphics, and contractor services at the trade show. The benefits to the State include exposure to the world’s leading trade show with a
Congress for Photonics Components, Systems and Applications for Colorado companies in the Photonics industry and for Colorado to gain exposure for international companies to expand into the state. The GBD division aims to help
Colorado companies increase their global exposure by offering the opportunity to co-exhibit in a Colorado booth with other Colorado companies and increase the number of potential buyers, customers, and partners in foreign markets.
3. Are there other goods and/or services that can meet the division’s needs?
Yes. If yes, please explain: [__]
No.
4. Future Purchases – Will this purchase obligate OEDIT to a particular vendor for future purchases?
es. If yes, please provide an explanation of future purchases: [__]
No.
PRICE REASONABLENESS
1. Were the prices or rates compared to established catalog or market prices?
Yes No
2. Were the prices or rates compared to historical prices or rates for similar goods and/or services procured in the past?
Yes [__] No
3. Was a cost or price analysis conducted?
Yes. No
4. If you answered “no” to 1-3 above, describe how the agency determined the prices were fair and reasonable, as required by §24-103-403 C.R.S. and §24-30-202 C.R.S.
The cost of attending the trade show is not negotiable. The price of the trade show falls in line with the cost of other trade shows within the industry throughout the world. Ther is no other vendor that hosts the United States Pavilion at the Laser
World of Photonics trade show.
CONFLICT OF INTEREST
1. Do you, or does anyone in the division, have an actual or potential conflict of interest with this Vendor?
Yes. If yes, please explain: [__]
No.
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