Lasderfishe JA_Redacted(1).pdf

JUSTIFICATION AND APPROVAL MEMORANDUM

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

Contracting Activity: Department of the Army, Army Contracting Command – Redstone, CCAM-CAD-B, Redstone Arsenal, AL 35898-5000

Description of Action: The nature of this contractual action will be a renewal of Laserfi he license for PEO Aviation. This action will be for a firm fixed price utilizing Aircraft Procurement, Army (APA) funds. The contract type is Firm Fixed Price.

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _______________________________ Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: ________

FY: 2020

Brand Name Buy: Yes No

3. Description of Services or Supplies: This acquisition is for renewal of annual Laserfi he software for PEO Aviation. Laserfiche is an Enterprise Content Management (ECM) application which enables the management, storage, preservation, and delivery of contents and documents related to organizational processes. Laserfiche provides the management of data within the entire scope of an organization, accommodating information in the formats of paper documents, electronic files (such as .PDF and Microsoft Office documents), database files, emails, web portals, and other document capture and processing methods.

APA

As provided in the table below, the overall requirements are broken down into part number, description, and quantity.

PART NUMBER DESCRIPTION

S35B RME Server-MS SQL LSAP

SA35B LSAP for Additional Database Repository FXB Laserfiche Full User LSAP

WA1B Laserfiche Web Access LSAP WA1AB Web Access additional Repository LSAP WFSB Laserfiche Workflow with 10 user LSAP WFAB Laserfiche Workflow Additional User LSAP

97858UB Complete Integrators Toolkit LSAP

The period of performance for this action is 12 months from date of award.

QUANTITY

4. Authority: D FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

D FAR 8.405-6(a)(1 )(i)(B) and 8.405-6(b)(1 )Brand Name D FAR 8.405-6(a)(1 )(i)(A) Urgency D FAR 8.405-6(a)(1 )(i)(B) Only One Source is Capable D FAR 8.405-6(a)(1 )(i)(C) Logical Follow-on

Or

D FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable C&J FAR 16.505(a)(4) Brand Name D FAR 16.505(b)(2)(i)(A) Urgency D FAR 16.505(b)(2)(i)(C) Logical Follow-on D FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited: The proposed acquisition requires use of the stated authority because of the need to provide this ongoing use of Laserfiche software as data management support within the PEO. This requirement is limited to contractors who are authorized to resell the software as agents of Laserfiche. The required maintenance is for the continuance of an existing resource that meets all the requirements of this organization and is on the Army's Approved Product list.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis rjgui1ements of FAR 5.101 and FAR 5.203 C&:I do not apply due to the$ threshold, apply and will be followed, or D do not apply due to an exception at

5.202 (a)(6).

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4 )(iii)(A)

D Action is NOT a brand name restriction and is under $150K, no posting required

12[1 Action is a brand name restriction, under $25K, no posting required D Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

D Action is a brand name restriction over $25K but will not be posted due to exception: □ FAR 6.305(f)□ FAR 8.405-6(b)(3)(iii)(A)□ FAR 8.405-6(b)(3)(iii)(B)□ FAR 8.405-6(b)(3)(iii)(C)□ FAR 16.505(a)(4 )(iii(C)

7. Market Research: As defined in FAR 10.001 Market Research was conducted. The following techniques were used:

• Contacted knowledgeable people (Government and industry) in specific markets

• Queried Government databases (FPDS-NG, PPIRS, CPARS, GSA, FedBizOpps, SBA databases, e-Portals in Commerce (e-PIC), Contract Management in Res r L

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