LaSalle Pharmacy emergency-purchase-extension-approval.approved.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle

Extension Justification BidBuy Reference #: 26-497DVA-LASAL-B-49330

Amount of original contract: $ 150,000

Actual or Estimated: Estimated

Original BidBuy Reference #: 26-497DVA-LASAL-B-48698

Original Emergency Term Start Date:7/18/2025 Original Emergency Term End Date: 10/15/2025

Expected Extension Start Date: Oct 16, 2025 Expected Extension End Date: 1/13/2026

Amount of extension contract: $ 150,000 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

Agencies initial efforts to secure a BEP vendor for the emergency are as follows:

Agency reached out to the following BEP vendors to see if they could take on the services we need for this emergency.

A Safe Haven” – called 7/18/25, 3:12pm, contact on BEP list unknown to operator, voicemail box for Fiscal Dept full Jules Enterprise Group DBA Anuko RX – called 7/18/25, 3:04pm, spoke to Gina Jules, declined due to short length of emergency contract PharmaScript Inc. – spoke to Sylviana on 7/18/25, 3:25 pm. Gave her the specs and told her we needed a response by Monday since contract has to be in place by Tuesday. No response.

Affinity Pharmacy Care – called 7/18/25, 3:10pm, voicemail box was for an individual rather than a business, left voicemail message in case he is affiliated with the business. Google search shows business is temporarily closed. Spoke with Nancy Kimme several times by phone, she did not call back by the agreed upon deadline.

3 R Healthcare – called 7/18/25, 3:13pm, spoke to Helen Randolph, she declined initially saying she was only a distributor, not a pharmacy. She further stated she would call back on Monday with additional information. Did not call back by the agreed upon deadline.

Emergency Purchase Extension Approval v.25.2 Page 2 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

NO $0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Illinois Department of Veterans Affairs - LaSalle Home is currently in an emergency contract for pharmacy services. The agency had a contract in place and a vendor from the community brought to the agencies attention that the goal changed. The previous contract had to be canceled due to BEP goals were denied a waiver which is why it is now an emergency contract. The LaSalle Home does not have an On-Site Pharmacy and needs to contract out with a vendor to ensure continued Pharmaceutical operations at the Home. The current vendor was the low price responsive bidder on B-47044, JHC Acquisition, LLC/dba Omnicare of Northern Illinois. We continued with this vendor during the emergency as the home is all set up with working with them and using their med carts, they deliver 6 days a week to the home. This emergency extension contract will be canceled when the new competitively bid contract is in place.

2. What is the scope of work of the initial emergency contract? Please detail below:

The Illinois Veterans' Home at LaSalle is a 190 bed, long-term, skilled nursing facility serving veterans of the State of Illinois.

The contractor must be able to provide complete pharmacy services in accordance with applicable local, state, and federal laws and regulations. Services shall consist of a calendar cycle refills system that is provided twenty-four (24) hours per day, seven

(7) days per week, three hundred sixty-five (365) days per year and allows for refill on demand. Medication carts shall be provided by the contractor and shall have appropriate security locks and a narcotic lock box on each cart. The medication carts and related materials or components will be supplied, maintained and checked quarterly.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

4. Provide justification for extending the original emergency contract:

The agency is going to be posting a competitive procurement in approximately two weeks. This extension is needed to make

Emergency Purchase Extension Approval v.25.2 Page 3 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle sure services continue until an award of the competitive bid has been finalized. The agencies goal is to have an executed IFB by the end of October 2025.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

Agency is working to get the needs met under the competitive procurement process. Agency has been reassessing the pricing model to make sure the model pricing is in the best interest of the state. We continued with this vendor during the emergency as the home is all set up with working with them and using their med carts, they deliver 6 days a week to the home. This emergency extension contract will be canceled when the new competitively bid contract is in place.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: in development

Agency has processed the Requisition and is finalizing the pricing model, our goal is to have this posted in approximately two weeks.

8. What is the effect of a denial of this extension request?

The Illinois Veterans Home - LaSalle does not have an on-site pharmacy. There is neither space or staff available for a pharmacy. The only way to procure the necessary pharmaceuticals and support is through an outside vendor. Without these services we cannot provide vital Prescription medication for our veterans. This would be a threat to our veterans health and safety.

Emergency Purchase Extension Approval v.25.2 Page 4 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle

BidBuy Reference #: 26-497DVA-LASAL-B-49330

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: 9/23/2025

SPO Signature

SPO Signature: Date: Sep 23, 2025

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Sep 25, 2025

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364

Agency reached out to the following BEP vendors to see if they could take on the services we need for this emergency.

A Safe Haven” – called 7/18/25, 3:12pm, contact on BEP list unknown to operator, voicemail box for Fiscal Dept full Jules Enterprise Group DBA Anuko RX – called 7/18/25, 3:04pm, spoke to Gina Jules, declined due to short length of emergency contract PharmaScript Inc. – spoke to Sylviana on 7/18/25, 3:25 pm. Gave her the specs and told her we needed a response by Monday since contract has to be in place by Tuesday. No response.

Affinity Pharmacy Care – called 7/18/25, 3:10pm, voicemail box was for an individual rather than a business, left voicemail message in case he is affiliated with the business. Google search shows business is temporarily closed. Spoke with Nancy Kimme several times by phone, she did not call back by the agreed upon deadline.

3 R Healthcare – called 7/18/25, 3:13pm, spoke to Helen Randolph, she declined initially saying she was only a distributor, not a pharmacy. She further stated she would call back on Monday with additional information. Did not call back by the agreed upon deadline.