Large Format Printer SOW .docx

LARGE FORMAT PRINTER

STATEMENT OF WORK

I. BACKGROUND INFORMATION

The Office of Reference Materials (ORM) at NIST supports the Standard Reference Material (SRM) Program through sales, customer service, and business systems that manage SRM production and distribution. ORM also oversees packaging, labeling, and documentation of SRMs in coordination with technical, legal, and financial divisions.

This acquisition supports ORM’s ongoing need to produce high-quality radioactive labels used in SRM packaging. The new printer will ensure consistent, durable label production, aligning with NIST’s mission to provide reliable measurement standards and maintain continuity in product delivery.

II. PURPOSE

The National Institute of Standards and Technology (NIST) is acquiring a large format printer to support its printing needs for specialized radioactive labels. These labels must be printed on high-performance vinyl materials that can withstand a wide range of storage temperatures, including extremely cold conditions. The new printer must match the performance and configuration of NIST’s current equipment, using specific software and color settings to maintain precise color quality and durability.

The purpose of this acquisition is to ensure consistent, high-quality label production for safety and regulatory compliance. The contractor will provide a printer that meets specific printing and cutting standards, along with comprehensive support services. This includes installation, user training, preventive maintenance, and prompt on-site repair services. The contract also includes a warranty with unlimited service calls and an option for extended maintenance, ensuring the equipment remains fully operational and up to required specifications.

PLACE OF PERFORMANCE

Work shall be performed on-site at the National Institute of Standards and Technology (NIST), Gaithersburg, Maryland.

Regular Business Hours Regular business hours are Monday through Friday, 8:00 am to 4:30 pm Eastern Time, excluding Federal holidays and NIST closures.

PERIOD OF PERFORMANCE

The period of performance shall begin on the date of award and continue for one (1) year, with options to extend the preventive maintenance and support services for an additional two (2) or three (3) years.

III. SPECIFIC REQUIREMENTS

TASKS

Task 1 – Printer Acquisition and Installation

The contractor shall:

1.1 Deliver the printer meeting the below specifications to NIST Gaithersburg and complete installation during regular business hours.

1.2 Install the printer and confirm all manufacturer specifications are met.

1.3 Ensure compatibility with VersaWorks software

1.4 Ensure the vinyl SRM labels must be printed on are very specific to storage temperatures ranging from ambient temperatures, refrigerator temperatures, -20 temperatures, -80 temperatures, and cryogenic temperatures (-273C).

Specifications

Printing Method Ink Jet Width Minimum 54 in.

Ink Colors At minimum colors must include Cyan, Magenta, Yellow, Black.

Color Management True Rich Color Options Media Type General Formulation Matte White 5yr High Tack Vinyl

Printing Resolution minimum 900 dpi Print Quality High Quality Option Print Mode CMYK Interpolation Bi-Liner Option Print Speed Minimum 144 sqft/hr Print Direction Bi-Directional and Uni-Direction Options Cutting Speed 27 cm/s or faster Cutting Force 50 -100 gf

Supported Operating Systems Windows 11 Power Saving Function Automatic Sleep Function Self-Cleaning Function Self-Power Cleaning Function, Allows for manual cleaning options.

Dimensions 113.7 in X 29.5 in

Task 2 – Training and Documentation The contractor shall:

2.1 Conduct one (1) on-site end-user training session on printer operation and software configuration.

2.2 Provide up to two (2) follow-up training visits upon request during the first year.

2.3 Schedule each training session during regular business hours and with at least 30 days advance notice.

2.4 Provide all operational manuals and documentation with the equipment.

Task 3 – Preventative Maintenance The contractor shall:

3.1 Perform two (2) preventive maintenance visits per year during the contract period.

3.2 Schedule all visits at least 30 days in advance with the NIST Technical Point of Contact (TPOC) or Contracting Officer’s Representative (COR).

3.3 Perform all maintenance during NIST’s regular business hours.

3.4 Include all parts and labor required during maintenance.

3.5 Ensure maintenance follows manufacturer guidelines.

Task 4 – Repair and Service Support The contractor shall:

4.1 Respond to unlimited service requests for printer failures requiring repair.

4.2 Provide on-site support at NIST Gaithersburg within one (1) business day of a service call.

4.3 Perform all service work during regular business hours, Monday through Friday, excluding Federal holidays.

4.4 Provide telephone support and follow-up on-site visits as needed to resolve service issues.

4.5 Secure and install any required factory-certified parts within 24 hours of identification.

4.6 Perform all repairs to ensure the printer meets manufacturer’s specifications.

Safety on the NIST Campus NIST is committed to maintaining a work environment that safeguards the public and the environment, as well as personnel and property.

If the award requires construction, demolition, excavation, renovation, or other work for which the contractor directs and oversees contractor personnel (including subcontractors) at NIST-owned and operated sites, the contractor shall:

Provide a detailed, site-specific Safety Plan to the contracting officer within 7 days after award that describes how the contractor will maintain a safe work environment and comply with applicable Occupational Safety and Health Administration (OSHA) standards, as well as with applicable state and local laws, standards, and codes.

The Safety Plan shall specify how the company’s policies and practices will comply with each of the applicable standards, laws, and codes.

The contracting officer will provide written comments regarding the plan to the contractor within seven (7) days of receipt and will require the contractor to submit a revised safety plan within seven (7) days after that to the contracting officer for their review. This cycle may be repeated, if necessary, until the contracting officer determines the safety plan to be acceptable.

Reference:

See NIST’s Contractor Safety Program for required elements of Contractor Safety Plans.

Homeland Security Presidential Directive (HSPD)-12

The Contractor (and/or any subcontractor) and its employees who require physical access to NIST facilities or logical access to NIST IT networks or systems must comply with Homeland Security Presidential Directive (HSPD)-12, Policy for a Common Identification Standard for Federal Employees and Contractors; OMB M-05-24; OMB M-19-17; FIPS 201, Personal Identity Verification (PIV) of Federal Employees and Contractors; NIST HSPD-12 policy; and Executive Order 13467, Part 1 §1.2.

IV. GENERAL REQUIREMENTS

Inspection & Acceptance In addition to the inspection and acceptance terms articulated in the specific FAR clause that allows the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. NIST label color performance testing to ensure printing color matches current NIST label color template.

REQUIREMENTS FOR CONTRACTOR PERSONNEL

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

VI. PAYMENT SCHEDULE

The Contractor will be paid, in accordance with the payments clause in the contract and as otherwise noted in this document, upon receipt of a proper invoice.

1. 100% after installation and acceptance by the POC of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs in accordance with the requirements set forth in this document.

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