LARGE_DIAMETER_DUCTILE_IRON_PIPE_SEWER_REHABILITATION_ENGINEERING_SERVICES.pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

LARGE DIAMETER DUCTILE IRON PIPE SEWER REHABILITATION

ENGINEERING SERVICES

OPENGOV ID NO. WS90500301

RFQ Rev. 1/25 Page | 2

The City of Phoenix (COP) is seeking a qualified consultant team to provide Engineering services on the COP's large diameter sanitary sewer ductile iron pipelines (DIP) and manholes focusing on National Association of Sewer Service Companies (NASSCO) Grade 3 infrastructure as per the finalized 2020 Condition Assessment report. Services will include construction administration and inspection (CA&I) for ductile iron pipelines and associated manholes, with design support also included at the request of the City. Rehabilitation projects are located at multiple locations within the COP right-of-way or easements.

The 2020 Condition Assessment report is available for review by appointment only on Mondays, Wednesdays, and Thursdays from 8:00 am - 3:00 pm throughout the duration of the advertisement period. To make an appointment, please contact Allison Gonzalez at allison.gonzalez@phoenix.gov to schedule a two hour document viewing appointment. Due to space limitations, a maximum of two individuals from each firm will be allowed to attend a viewing appointment.

Project Description

There are approximately 287 NASSCO Grade 3 pipe segments (14 miles) and any associated

Grade 3 manholes ready for rehabilitation recommendation. Sewer pipe sizes generally range from fifteen inches to sixty inches in diameter. Manholes include standard pre-cast concrete manholes, brick manholes and cast-in-place junction structures. The manholes vary in depth and have different corrosion protection materials, including epoxy coating. Services may include programming/prioritizing, preparation of documents for permitting and/or clarification, purposes, collaboration with a contractor for rehabilitation solutions, and construction administration and inspection services.

Scope of Work

The intent of the project is to provide construction administration and inspection for any identified structural or operational concerns that could impact system functionality, environment and/or public health and safety. In addition, the project may include design support and recommendations for the recently assessed sewer system at the request of the City.

The potential CA&I scope for this project will include, but is not limited to:

• Assist the contractor in obtaining permits and approvals for the work.

• Provide oversight of the project construction activities to ensure protection against defects and deficiencies in the work of contractors and their subcontractors and/or subconsultants.

• Inspect the site through various stages of construction to verify the quality of the executed work and to verify the work is in accordance with construction documents and specifications.

• Confirm contractor’s work progress and qualities of work completed.

• Review contractor cost proposals, submittals, shop drawings, requests for information

(RFIs), payment applications and change orders.

mailto:allison.gonzalez@phoenix.gov

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• Perform field inspections (visual, probe, and testing) as required for completed repairs and reject work not conforming to project documents and specifications.

• Provide field reports with associated photos/videos of observations and tests performed.

• Evaluate closed-circuit television (CCTV) or digital documentation of rehabilitation performed on pipe segments.

• Conduct project-related pre-construction and progress meetings.

• Prepare punch list of corrective work to be performed by the contractor and any subsequent re-inspections.

• Review contractor as-builts, including documentation of the size, locations, orientation of repairs, rehab material and deliver final record drawings to the City.

• Track, compile, categorize all project related documents, including inspection reports, progress photos, important project correspondence, meeting minutes, RFIs, and submittals. Following the completion of the project, deliver a universal serial bus (USB) drive to the City Project Manager.

• Provide data from construction to update Computerized Maintenance Management

System per direction of City’s Water Asset Management Team.

• Provide public outreach services.

• Inspectors are required to have Occupational Safety and Health Administration (OSHA) trenching and excavation certification and confined space training certification.

• Consultant is required to have a National Association of Corrosion Engineers (NACE)

Level III inspector on staff or as a subconsultant for manhole coating inspections.

The Design scope for this project may include, but is not limited to:

• Evaluate existing documentation including assessment reports, videos, as-builts, and other investigative data and/or reports that may be available on pipe and manhole condition to identify viable rehabilitation alternatives.

• Investigate and propose appropriate repair and rehabilitation methods.

• Address any sewer capacity reductions caused by proposed rehabilitation methods.

• Provide rehabilitation or repair design to correct all sewer and manholes defects at identified project locations.

• Assist the City in obtaining all necessary permits, easements, and approvals for the work.

• Prepare and submit for review and approval, project documents (90 and 100 percent) including cost estimates, construction drawings, technical specifications, and any special provisions per the direction of the City.

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Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

• The Consultant will be required to maintain all project records in electronic format.

• The City provides an ASP web-based project management database which the

Consultant will be required to utilize in the fulfillment of the contract requirements.

• The Consultant shall provide a computerized networked office platform with broadband internet connectivity.

• UNIFIER training will be provided through the City of Phoenix to firms under contract.

Pre-Submittal Meeting

A pre-submittal meeting will be held at 1:00 pm, Phoenix time on Tuesday, June 23, 2026, at

Phoenix City Hall 200 W. Washington St., Floor 8 North West Conference Room, Phoenix, AZ, 85003 AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information:

Join: https://teams.microsoft.com/meet/295591583424483?p=bj0rpnCo1ZfNG0anzp

Meeting ID: 295 591 583 424 483

Passcode: wG2A9Vz7

Statement of Qualifications Evaluation Criteria

A firm will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

No. Evaluation Criteria Scoring Method Weight (Points) https://teams.microsoft.com/meet/295591583424483?p=bj0rpnCo1ZfNG0anzp

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1. Construction Administration and

Inspection Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing construction administration and inspection (CA&I) services for similar projects. Identify projects the submitting firm has completed within the last five years. Include assigned

CA&I personnel if different from personnel performing design services. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the firm and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 175 (17.1% of Total)

2. Design Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing design services for similar projects. Identify projects the submitting firm has completed within the last five years. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the firm and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 125 (12.2% of Total)

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3. Construction Administration and

Inspection Experience of Key Personnel and Subconsultants

Describe the experience and qualifications of the project team expected to be assigned to this project in providing construction administration and inspection services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. Include assigned CA&I personnel if different from personnel performing design services. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the team or team member and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 150 (14.7% of Total)

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4. Design Experience of the Key Personnel and Subconsultants

Describe the experience and qualifications of the specific project team expected to be assigned to this project in providing design services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the team or team member and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 125 (12.2% of Total)

5. Project Understanding and Approach

Describe your firm’s understanding of the

City’s need for this project, including important considerations such as project issues and challenges. Describe the team’s approach to the project, including important considerations such as scope, schedule, and budget.

Points Based 275 (26.9% of Total)

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6. Staffing Information for Key Personnel

Provide the following:

A. Team’s availability and commitment to the project, including subconsultants

B. Team’s plan to maintain continuity of the proposed services

C. Organization chart showing key personnel, current professional licenses or certifications, and assigned roles for both Design and Construction Administration and Inspection Services for the project

D. Identify the location of the lead firm’s principal office and the home office location of key staff on this project.

Points Based 150 (14.7% of Total)

7. Reference Checks

Use the form provided in the Attachments section to obtain at least three references.

It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the 1,000 points for the SOQ.

Points Based 21 (2.1% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, please visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

https://procurement.opengov.com/portal/phoenix https://www.phoenix.gov/financesite/Pages/EProc-help.aspx https://procurement.opengov.com/portal/phoenix

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Submittals:

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria.

No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 10 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Monday, July 6, 2026.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

• Violating the “Contact with City Employees” policy contained in this RFQ.

Selection Process and Schedule

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Interested teams will submit a Statement of Qualifications (SOQ). The team will be selected through a qualifications-based selection process. A Selection Panel will evaluate each SOQ per the criteria set forth above.

The City will select a team based on the SOQs received; no formal interviews will be conducted.

The City may conduct a due diligence review on the team(s) receiving the highest evaluation.

The City expects to create a final list of at least one, but not more than three teams for this project.

The City will enter into negotiations with the selected team and execute a contract upon completion of negotiation of fees and contract terms for City Council approval.

The following tentative schedule has been prepared for this project.

Pre-submittal Meeting 1:00 pm on Tuesday, June 23, Questions Due 4:00 pm on Friday, June 26, SOQs Due 12:00 pm on Monday, July 6, Selection Notification Late July 2026

Scope Meeting August 2026

If the City is unsuccessful in negotiating a contract with the best-qualified team, the City may then negotiate with the next most qualified team until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

The firm selected for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s Procurement

Portal:

https://procurement.opengov.com/portal/phoenix

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

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It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist Sadie Thompson (602)

534-1509 to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist Sadie Thompson (602) 534-1509 - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist (listed above), conducted in person at 200 W. Washington, Phoenix, Arizona

85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

https://phoenix.gov/prr

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Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html