Landscaping_Hwy._331_from_Short_Ave._-_Bay_Grove_Rd..pdf

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Walton County

REQUEST FOR QUOTATION

9-26

LANDSCAPING HWY. 331 FROM SHORT AVE. - BAY GROVE RD.

RELEASE DATE: April 9, 2026

RESPONSE DEADLINE: April 16, 2026, 12:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Quotation #9-26 Title: Landscaping Hwy. 331 from Short Ave. - Bay Grove Rd.

Table of Contents

1. Introduction

2. Project Details

3. Vendor Questionnaire

4. Attachments

Attachments:

A - landscape-guide

B - Hwy 331 Landscape Maintenance Project Limits

C - Hwy 331 Landscape Maintenance Notes

1. Introduction

1.1 Summary

Walton County is seeking qualified vendors to provide routine landscape maintenance services to ensure the long-term health, appearance, and functionality along Hwy 331 from Short Ave to Bay Grove Rd for 0ne (1) year.

1.2 Timeline

Quote Release Date: April 9, 2026

Quote Requested Due Date: April 16, 2026, 12:00pm

1.3 Project Contact

Scott Caraway

Deputy Public Works Director

117 Montgomery Circle

Defuniak Springs, FL 32435

Email: scott.caraway@mywaltonfl.gov

Phone: (850) 892-8108

1.4 Procurement Contact

Jordan Lee

Procurement Analyst

176 Montgomery circle

DEFUNIAK SPRINGS, FL 32435

Email: jordan.lee@mywaltonfl.gov

Phone: (850) 892-8176 Ext: 1214

2. Project Details

Walton County Purchase Order Terms and Conditions Link:

https://www.co.walton.fl.us/DocumentCenter/View/41270/Purchase-Order-Terms-and- Conditions?bidId=

2.1 Important Instructions for Electronic Submittals

The Walton County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

2.2 Quote Request Details (Scope of work):

Minimum maintenance activity of these areas is identified in the attached Landscape Plans, page 23 section 3-

14. In addition, to meeting the minimum maintenance activities, meet any other FDOT standards and specifications, as well as stipulations as may be outlined in the FDOT Landscape Care Guide book.

THE FOLLOWING LISTS MINIMUM MAINTENANCE ACTIVITY REQUIREMENTS FOR CONTINUING LONG-TERM

HEALTH AND VIABILITY AND ATTRACTIVENESS OF THE PROJECT. ACTIVITIES DESCRIBED ARE FOR A YEAR

TIME PERIOD, TO BE REPEATED EACH YEAR:

2.3 MOWING

• Mow all turf areas:

o Weekly (April through September) o Monthly (October through March)

• Maintain uniform turf height and overall appearance

• Remove or disperse clippings from hard surfaces

2.4 FERTILIZER

• Apply fertilizer to all plant material in accordance with:

o Landscape specifications o Manufacturer recommendations o Direction of County Representative https://procurement.opengov.com/signup

• Minimum applications in March and September

2.5 EDGING

• Edge all sidewalks, curbs, and planting beds

• Minimum of 12 times per year

• Maintain clean, defined edges

2.6 WEEDING

• Remove weeds from all landscaped and mulched areas

• Utilize hand removal and/or herbicides as needed

• Apply pre-emergent and post-emergent treatments as required

• Prevent damage to surrounding vegetation

2.7 HERBICIDE/PESTICIDE

• Remove invasive and exotic species

• Monitor and treat for insects and disease as needed

2.8 PRUNING

• Perform selective hand pruning as needed to maintain plant health and shape

• No shearing as the primary method

• Maintain vines with a clear trunk up to 3 ft and max height of 8 ft

• Cut back native grasses annually (early March or as needed)

2.9 MULCH

• Maintain mulch at a 3-inch compressed depth

• Reapply as needed (minimum once per year)

• Do not place mulch against plant trunks

• Use clean, approved mulch materials only

2.10 GENERAL MAINTENANCE REQUIREMENTS

• Protect all hardscape features during maintenance

• Maintain a clean and professional appearance at all times

• Repair any damage caused by Contractor at no cost to the County

2.11 LITTER PICK-UP

• Remove litter and debris from landscaped areas and medians during each visit

2.12 Additional Details

• Monday through Friday during daylight hours unless otherwise approved

• Lane closures are prohibited between 7:00 AM and 9:30 PM unless otherwise approved by the County

Representative

• All lanes must be reopened to normal traffic within 12 hours of an evacuation notice for a hurricane or other emergency event and shall remain open for the duration of the event as directed by the County

Representative

2.13 Contractor required documentation: (upon award)

• Liability Insurance naming Walton County

• Proof of Workman’s Compensation Coverage

3. Vendor Questionnaire

3.1 Respondent Submittals (without Cost)

Please Upload your response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

3.2 Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

3.3 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

3.4 Lead Time *

*Response required

3.5 Quote Validity*

*Response required

3.6 Has your company done business with Walton County before?*

If no, upon award we would need a copy of your company’s W-9 and ask you too complete an ACH form.

☐ Yes

☐ No

*Response required

3.7 Please provide two references with contact information from customers you’ve done similar scope of work for:*

*Response required