INVITATION FOR BID

LANDSCAPE MAINTENANCE SERVICES: CITY

PARKS (EAST SERVICE AREA)

26-27-09

IFB SCHEDULE

Release Date September 18, 2026

IFB | LANDSCAPE MAINTENANCE SERVICES: CITY PARKS (EAST SERVICE AREA)

Pre-Bid Meeting (Mandatory) September 25, 2026, 9:00am

Attendance at the job walk is mandatory to be eligible to bid on this project.

The meeting starts at the following location:

#1. Wetlands (Nature Park): 8500 E. La Palma

Ave. Anaheim, CA 92887

Sign-in will open at 8:45 a.m. and the meeting will start promptly at 9:00 a.m.

(Bidders/participants are expected to arrive early. Bids from late arrivals will not be considered.)

**** BIDDERS ARE REQUIRED TO

REVIEW ALL SITE LOCATIONS IN THE

ORDER PROVIDED AND PRE-PLAN

THEIR TRAVEL ROUTE TO ENSURE

TIMELY ARRIVAL AT EACH SITE. The

City's Buyer reserves the right to disqualify any participants who arrive after a reasonable waiting period has elapsed. Participants must check in with the City's Buyer at each location.

JOB WALK SITES:

1. Wetlands (Nature Park): 8500 E. La Palma

Ave. Anaheim, CA 92887

2. Deer Canyon (Nature Park): 7502 E. Hollow

Oak Rd. Anaheim, CA 92808

3. Pelanconi (Nature Park): 222 S. Avenida

Margarita Anaheim, CA 92808

4. Oak Canyon Nature Center (Nature Park):

6700 Walnut Canyon Rd. Anaheim, CA 92807

5. Olive Hills: 700 S. Nohl Canyon Rd.

Anaheim, CA 92807

6. Peralta Canyon: 115 N. Pinney Dr. Anaheim, CA 92801

Bidders are encouraged to download and review the entire bid package including any issued addendums prior to attending the meeting. Bidders are required to participate in the full job walk for all sites listed. The meeting is expected to last about three (3) hours or longer.

Question Submission Deadline September 29, 2026, 2:00pm

Bid Submission Deadline October 2, 2026, 2:00pm

1. Divider

1.1. GENERAL INFORMATION

1.1.1. INTRODUCTION

The City of Anaheim, Community Services, (hereinafter referred to as City) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for LANDSCAPE MAINTENANCE

SERVICES: CITY PARKS (EAST SERVICE AREA). The awarded Contract, (hereinafter referred to as

Contract) will be between the City and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the City’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

1.1.2. IMPORTANT NOTICE

The City has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the City via the City’s online biding system.

1.1.3. IMPORTANT DATES

These dates only apply to IFB# 26-27-09

Release Date: September 18, 2026

Pre-Bid Meeting (Mandatory): September 25, 2026, 9:00am

Attendance at the job walk is mandatory to be eligible to bid on this project.

The meeting starts at the following location:

#1. Wetlands (Nature Park): 8500 E. La Palma

Ave. Anaheim, CA 92887

Sign-in will open at 8:45 a.m. and the meeting will start promptly at 9:00 a.m.

(Bidders/participants are expected to arrive early. Bids from late arrivals will not be considered.)

**** BIDDERS ARE REQUIRED TO

REVIEW ALL SITE LOCATIONS IN THE

ORDER PROVIDED AND PRE-PLAN THEIR

TRAVEL ROUTE TO ENSURE TIMELY

ARRIVAL AT EACH SITE. The City's Buyer reserves the right to disqualify any participants who arrive after a reasonable waiting period has elapsed. Participants must check in with the

City's Buyer at each location. ****

JOB WALK SITES:

1. Wetlands (Nature Park): 8500 E. La Palma

Ave. Anaheim, CA 92887

2. Deer Canyon (Nature Park): 7502 E. Hollow

Oak Rd. Anaheim, CA 92808

3. Pelanconi (Nature Park): 222 S. Avenida

Margarita Anaheim, CA 92808

4. Oak Canyon Nature Center (Nature Park):

6700 Walnut Canyon Rd. Anaheim, CA 92807

5. Olive Hills: 700 S. Nohl Canyon Rd.

Anaheim, CA 92807

6. Peralta Canyon: 115 N. Pinney Dr. Anaheim, CA 92801

Bidders are encouraged to download and review the entire bid package including any issued addendums prior to attending the meeting.

Bidders are required to participate in the full job walk for all sites listed. The meeting is expected to last about three (3) hours or longer.

Question Submission Deadline: September 29, 2026, 2:00pm

Bid Submission Deadline: October 2, 2026, 2:00pm

1.1.4. COMMUNICATION

Bidders are not to contact other City personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). City will provide all official communication concerning this IFB. Any City response relevant to this IFB other than through or approved by City is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the City’s eProcurement Portal at:

https://procurement.opengov.com/portal/anaheim.

1.1.5. CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued and the information will be posted on City’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City. All addenda will be submitted and posted on the City’s online bidding system. It is the responsibility of each Bidder to periodically check the City's online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The City will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Tuesday, September 29, 2026 before

2:00 pm.

1.1.6. REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

1.1.7. RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the VENDOR

QUESTIONNAIRE.

1.1.8. BID SUBMISSION

Electronic Bids shall be submitted via the City’s online bidding system via the following link https://procurement.opengov.com/portal/anaheim. All required sections of the IFB as listed above, must be submitted via the City’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The City will not accept late bids and no exceptions shall be made. City will only receive those bids that were transmitted successfully.

https://procurement.opengov.com/portal/anaheim https://procurement.opengov.com/portal/ocgov/projects/303263/document?section=2911329 https://procurement.opengov.com/portal/ocgov/projects/303263/document?section=2911329 https://procurement.opengov.com/portal/anaheim

Note: Electronic Bids cannot be viewed by City until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

1.1.9. AWARD

A. Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of City notification, unless otherwise specified in the solicitation:

1. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to

Model Contract, Article: "Insurance Requirements"

B. The awarded Contractor must submit a Labor and Materials Bond and a Performance

Bond, each equal to 100% of the awarded annual contract not-to-exceed value, within 10 calendar days of receiving the fully executed Master Agreement.

1.1.10. NO SUBSTITUTION

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior City written approval is received.

1.1.11. DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the City.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the City's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the City may consider permitting withdrawal of specific line item(s) or combination of items.

1.1.12. WAIVABLE INFORMALITY

The City reserves the right to waive any informality or irregularity in any bid or proposal, provided such waiver does not result in a material deviation from the requirements of the bid or proposal. The City, at its sole discretion, may accept a bid that contains minor defects or discrepancies as long as such defects or discrepancies do not affect the fairness, competitiveness, or outcome of the bid process. Any bid with minor noncompliance or errors may be corrected and considered for evaluation, unless such correction would alter the intended outcome of the bid or give the bidder an unfair advantage.

1.1.13. BID EXPENSES

The City shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the City.

C. Negotiating with the City any matter related to the bid; and, mailto:procurement-support@opengov.com

D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

1.1.14. PROTEST PROCEDURES

Any actual or prospective bidder or proposer who alleges an error or impropriety in the solicitation or award of a contract may submit a protest to the appropriate Procurement Contact as set forth herein.

Protest Instructions

All protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein and emailed to the Assigned Buyer/Purchasing Liaison. All protests shall include, at a minimum, the following information:

A. The name, address, telephone number, and email address of the protester;

B. The signature of the protester or the protester’s representative;

C. The solicitation number;

D. A detailed statement of the legal and/or factual grounds for the protest; and

E. The form of relief requested.

Protest of the Solicitation Specifications

All protests related to the solicitation specifications must be submitted to the appropriate soliciting department’s Assigned Buyer/Purchasing Liaison no later than three (3) business days prior to the close of the solicitation.

A. Protests received after the three (3) business days deadline will not be considered by the City.

B. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid or proposal prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in the solicitation.

Protest of Award of Contract

A protest for an award of contract in relation to a solicitation must be received no later than three (3) business days after the Notice of Award is posted on the City’s online bidding system.

A. Protests relating to a proposed contract award received after the three (3) business day deadline will not be considered by the City.

B. If the three (3) business day period expires without the receipt of a protest, the department may move forward with the Contract award or if necessary, file the item for approval by the City

Council.

Protest Process

In the event of a timely protest, the City shall not proceed with the solicitation or award of the contract until the Procurement Contact issues a decision on the protest.

A. Upon receipt of a timely protest, the Assigned Buyer/Purchasing Liaison will within five (5) business days of the receipt of the protest, issue a decision in writing which shall state the reason for the actions taken.

B. The City may, after providing written justification to be included in the purchasing file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the City. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

C. If the protester disagrees with the decision of the Procurement Contact, the protester may submit a written notice to the City of Anaheim Purchasing Agent requesting an appeal.

Appeal Process

A. If the protester wishes to appeal the decision of the Procurement Contact, the protester must submit, within three (3) business days from the receipt of the Procurement Contact decision, a written appeal to the City of Anaheim Purchasing Agent.

B. All appeals must be emailed to purchasing@anaheim.net.

C. Within ten (10) business days, the City of Anaheim Purchasing Agent will review all materials in connection with the appeal, assess the merits of the appeal and provide a written determination that shall contain their decision. The decision of the City of Anaheim Purchasing Agent will be final.

1.1.15. ACCEPTANCE/REJECTION/AWARD

Acceptance/Rejection/Award

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The City shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the City.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the City for responsiveness to all requirements. The City has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid:

1. Bidders must possess a valid California C-27 (Landscaping Contractor) license at the time of bid submittal. Bidders shall submit a copy of their current and valid California

Contractor’s License with their bid. Failure to possess the required license classification at the time of bid submittal may render the bid non-responsive.

E. Please take notice, non-acceptance of the City terms and conditions, incorporated in model contract or herein, may deem a bid non-responsive. City may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

mailto:purchasing@anaheim.net

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of City terms and conditions. In addition, City reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the City as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

1.1.16. RIGHTS RESERVED TO CITY

The City reserves the right to:

A. Waive, at its discretion, any irregularity or informality, which City deems correctable or otherwise not warranting rejection of the bid.

B. City reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the City may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the City.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the City may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the City.

1.1.17. UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable Local, State and Federal laws and regulations.

1.1.18. INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

1.1.19. AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the City to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

1.1.20. BID VALIDITY

All bids must remain valid for a minimum of 180 days after bid closing.

1.1.21. INSURANCE

Insurance Requirements: The City’s standard insurance requirements (shown below) will apply.

When services are provided to the City, City’s standard insurance requirements (shown below) shall apply, unless otherwise indicated in the bid specifications or an approved exception is granted by the

Risk Manager for the City.

Checks or letters of credit will not be accepted in lieu of bonding.

• Comprehensive General Liability Insurance: In an amount no less than $2,000,000 per occurrence/$4,000,000 Aggregate. This coverage is primary over any coverage maintained by the

City.

• Auto Liability Insurance: In an amount no less than $2,000,000 per occurrence combined single limit (CSL). This coverage is primary over any coverage maintained by the City.

• Workers' Compensation Insurance: As required by State statutes and Employer Liability

Coverage in an amount no less than $1,000,000. A Waiver of Subrogation is required for

Workers’ Compensation coverage.

Coverage Minimum Limits

Commercial General Liability $2,000,000 occurrence

$4,000,000 aggregate

Automobile Liability including coverage for owned, non-owned and hired vehicles

$2,000,000

Combined single limit Per Occurrence

Workers' Compensation Statutory

Employers' Liability Insurance $1,000,000

Sexual Abuse & Molestation (SAM) No less than $2,000,000 per occurrence

/$4,000,000 Aggregate.

Contractor is responsible for the satisfaction of any applicable deductible or self-insured retention (SIR), which if exceed $10,000, must be disclosed and approved by the City’s Risk Manager prior to the inception of this Agreement.

Excess/Umbrella insurance can be used to satisfy the minimum insurance requirements subject to the review and approval of the City’s Risk Manager.

Contractor agrees that required insurance shall not be voluntarily cancelled or limited in scope by

Contractor until after thirty (30) days prior written notice has been given to the City Clerk, City of

Anaheim, 200 S. Anaheim Blvd., Anaheim, CA 92805. This does not apply to cancellation for non-payment of premium, which requires notice of not less than ten (10) days.

Each insurance policy required by this Agreement, except Workers’ Compensation, shall contain the following clauses or shall otherwise provide for the following conditions:

“It is agreed that any insurance maintained by Contractor pursuant to this Agreement shall be primary to, and not contribute with, any insurance or self- insurance maintained by the City of Anaheim.”

“The City of Anaheim is included as additional insured with respect to the scope of work, operations, and/or activities of the Named Insured, performed under this Agreement with the City of Anaheim.”

Insurance certificates should state:

City of Anaheim Attn: Purchasing Division 200 S. Anaheim Blvd. Suite 620 Anaheim, CA 92805

Insurance certificates should be emailed to Insurance@anaheim.net.

Any insurance required under this Agreement must be written by an insurance company admitted to do business in California.”

The City’s Risk Manager is authorized to approve Contractor generated exceptions, to the above requirements as set forth herein in the event Contractor generated amendment or exception request as to a reduction in coverage or amendment to policy or coverage form is in the City’s best interest.

See Vendor Questionnaire for Bond requirements.

1.1.22. WARRANTY

WARRANTY: The Supplier shall fully warrant all materials, equipment, and any optional items purchased by the City under the awarded Contract, Master Agreement and/or Purchase Order against defects in workmanship and quality of labor and materials for one year following the City’s final acceptance, unless otherwise specified. Additional warranty provisions specific to this IFB may be detailed in the Scope of

Work section.

1.1.23. PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract and must be inclusive of Prevailing Wage Rates, Delivery, Sales tax, tarrifs, disposal, governmental fees, etc.

B. Addenda: Bid prices offered shall reflect all addenda issued by City.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The City will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

mailto:Insurance@anaheim.net

F. Price Decreases: All price/rate decreases will automatically be extended to the City. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each area separately, “all-or-none” bids will not be accepted unless in the best interest of the City. Incomplete bids per area may be deemed non-responsive.

1.1.24. BIDDER QUALIFICATIONS

A. License and Certification Requirements

1. Submit a copy of your current valid California Contractor license for the required work.

License to be a California C-27 Landscaping Contractor license.

2. Have or hire subcontractors with the following:

a. Department of Pesticide Regulation licenses/certifications (PCA/QAL/QAC)

b. Irrigation Technician Certification

3. Submit a copy of your current valid PWC Registration Number, CA contractor license number and classification(s) in the appropriate places in the bid.

4. Have qualified personnel who have prerequisite knowledge and experience to perform the required work.

5. Have valid Certification(s) as may be required for the specific work.

1.1.25. Term

The term of the agreement shall be for an initial one-year period, unless earlier terminated by the City.

The City may elect to renew the agreement for up to four additional one-year periods.

1.1.26. Pricing Structure

Pricing Structure:

a) Pricing is firm for the initial year and for each subsequent renewal year.

b) Price changes after the base year period shall be negotiated each renewal period but shall not exceed the most recent available month for the Los Angeles-Long Beach- Anaheim, CA Consumer Price Index (CPI) for All Urban Consumers for non-labor, and Urban Wage earners and Clerical Workers for labor.

c) In the event of future changes in government-mandated wages (e.g., increases in minimum wage or prevailing wage requirements, if applicable) that result in the Contractor’s employees being paid less than the newly required hourly rate(s), the Contractor may request an adjustment to labor charges to align with the new wage requirements. The City, at its sole discretion, may approve such an adjustment, but is not obligated to do so. Verifiable documentation must be provided to support the previous actual hourly rates and the requested adjustment to new rates.

1.1.27. Quantities

The City makes no guarantee of any specific quantity or usage level for any term of this agreement

1.1.28. Post Award: Delivery Order/s (DO)

Delivery Order (DO): The Contractor may proceed with work only upon issuance of a Delivery Order (“DO”), which authorizes the specific materials or services to be performed under this Master Agreement. Each DO will be issued by the requesting department and will specify the delivery date, location, and unique Delivery Order Number.

1.2. VENDOR QUESTIONNAIRE

1. COMPLIANCE CERTIFICATION QUESTIONS

Note: The information provided in this questionnaire may be used in evaluating the Bidder’s responsiveness, responsibility, and eligibility.

1.1. Company Legal Name and DBA, if applicable*

*Response required

1.2. Company Legal Status*

☐ Corporation

☐ Partnership

☐ Sole Proprietor

☐ Limited Liability Corporation

☐ Limited Liability Partnership

☐ Other

*Response required

1.3. Company business hours, Holidays, and any other hours that business is closed*

Maximum response length: 300 characters

*Response required

1.4. I certify that I, the individual responding to this Bid, am an authorized representative with the authority to certify and submit the following legally binding statements in this Bid

Response on behalf of my company.*

☐ Please confirm

*Response required

1.5. Name and title of authorized representative certifying and submitting this Bid

Response.*

*Response required

1.6. Statement of Compliance*

A. (Yes): Bidder certifies it is in strict compliance with this Bid, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this Bid, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this Bid and attached hereto. Attachments for each proposed exception to this Bid, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The Bid page number and section of the provision Bidder is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

☐ Yes

☐ No

*Response required

When equals "No"

1.6.1. Identify Contract Exceptions to be Considered Below:*

*Response required

1.7. W9 Form*

*Response required

1.8. VENDOR PROFILE REQUEST FORM

This document is required to add or update your company’s vendor profile in the City’s financial system.

If you have not previously done business with the City of Anaheim, or if any of your vendor information has changed, please download, complete, and upload the document.

• VENDOR_REQUEST_FORM_FOR_SOL...

1.9. Form 590 Withholding Exemption Certificate

This document is required to add or update your company’s vendor profile in the City’s financial system.

If you have not previously done business with the City of Anaheim, or if any of your vendor information has changed, please download, complete, and upload the document.

• 590_Form.pdf

1.10. The Levine Act: City of Anaheim Campaign Contribution Disclosure*

Please download the below documents, complete, and upload.

• Contribution_Disclosure_For...

*Response required

1.11. Evidence of Insurance*

Upload evidence of insurance. This bid requires onsite services; therefore, the City’s standard insurance coverage limits, as outlined in the eBid, will apply.

*Response required https://government-project.s3.us-west-2.amazonaws.com/303263/0d0e0923-6851-4fc6-886a-34ae70c7e3f3_VENDOR_REQUEST_FORM_FOR_SOLICITATIONS.pdf https://government-project.s3.us-west-2.amazonaws.com/303263/e0a66583-7cd4-4df4-bd8f-4c450a5d618e_590_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/303263/97743d6f-e4b9-40f3-8e44-35fa4fbb62a2_Contribution_Disclosure_Form.docx

1.12. Bid Bond 10% of Bidder's total bid amount*

Bidders are to submit a complete bid bond at the time of bid submittal.The bid bond must be for 10% of your total bid amount. Sample bid bond attached. Include notary and power of attorney pages. City reserves the right to require the original bond documents to be submitted under separate cover following the bid deadline.

• Sample_Bid_Bond.docx

*Response required

1.13. References (minimum 3)*

Please Provide the following information for at least three (3) references:

Contractor shall submit at least three (3) references or letter of references where similar work of similar size, contract value, and scope is currently in process or recently completed. References must cover commodities or services performed by your company within the past five (5) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the Contract. References shall not be provided for department conducting the solicitation. City reserves the rights to request additional references.

1. Note that any unsatisfactory references or unsatisfactory work performance with the City of

Anaheim, on similar work, may eliminate the bidder from further consideration.

• Firm Name:

• Address:

• Contact Person:

• Phone Number:

• Email Address:

• Contract Description:

• Contract Term:

• Contract Amount:

*Response required

2. Prevailing Wage Project The City will use this information to register the project on the Department of Industrial Relations website upon contract award.

2.1. Enter your company's C-27 Landscape Contract's License*

Enter only your Contractor’s License number as issued. Do not include additional text or comments.

*Response required

2.2. Upload copy of Department of Pesticide Regulation License/Certificate*

*Response required https://government-project.s3.us-west-2.amazonaws.com/303263/71703e0a-1de0-4314-ba38-f4ecb63f61e4_Sample_Bid_Bond.docx

2.3. Upload a copy of your Company's Contractors License*

*Response required

2.4. Upload copy of the Irrigation Technician Certificate*

*Response required

2.5. Provide your Company's DIR Registration Number*

Enter your Company’s DIR Registration Number only. Do not include any other words, characters, or symbols.

*Response required

2.6. Does your company have any registration violations with the DIR?*

☐ Yes

☐ No

*Response required

2.7. Prevailing Wage Allocation*

Provide the prevailing wage determination information for this project in the following format:

A. Craft/Job Classification:

B. Job Classification:

C. Determination Number:

D. Issue Date:

E. Basic Hourly Rate:

Sample Entry:

A. Craft Maintenance Laborer

B. Job Classification : Journeyperson

C. Determination Number : SC-23-102-2-2024-1

D. Issue Date: August 22, 2024

E. Basic Hourly Rate :$43.88

*Response required

2.8. Will Subcontractors be used for any of the proposed work?**

☐ Yes

☐ No

When equals "Yes"

2.8.1. Performance by Primary Contractor*

The awarded Contractor shall confirm that it will perform the majority of the work required under this

Contract and will not subcontract substantial portions without prior written approval from the City.

Definition of “Yes”:

Selecting “Yes” confirms that the Primary Contractor will directly perform the majority (more than 50%) of the total work required under this contract using its own workforce and resources.

☐ Yes

☐ No

*Response required

When equals "Yes"

2.8.2. Provide the subcontractor's company name, address, contact name and email address for all subcontractors.*

Maximum response length: 600 characters

*Response required

When equals "Yes"

2.8.3. Provide your subcontractor’s CSLB contractor license number*

Enter the license number as issued, do not include other text or comments

*Response required

When equals "Yes"

2.8.4. Provide the DIR registration number for each subcontractor*

Maximum response length: 20 characters

*Response required

When equals "Yes"

2.8.5. Prevailing Wage Allocation: Subcontractors*

Provide the prevailing wage determination information for the Subcontracted work

A. Craft/Job Classification:

B. Job Classification:

C. Determination Number:

D. Issue Date:

E. Basic Hourly Rate:

Sample Entry:

A. Craft Maintenance Laborer

B. Job Classification : Journeyperson

C. Determination Number : SC-23-102-2-2024-1

D. Issue Date: August 22, 2024

E. Basic Hourly Rate :$43.88

Maximum response length: 500 characters

*Response required

3. CERTIFICATION REGARDING DEBARMENT, SUPENSION,

PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS

(FORM)

"Principals," for purposes of this certification, means officers; directors; owners; partners; and persons having primary management or supervisory responsibilities within a business entity (e.g. general manager;

plant manager; head of subsidiary, division, or business segment; and similar positions).

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Section

1001, Title 18, United States Code.

Bidder shall provide immediate written notice to the City if, at any time prior to contract award, Bidder learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

A certification that any of the items in this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of Bidder's responsibility. Failure of Bidder to furnish a certification or provide such additional information as requested by the City may render the Bidder nonresponsible.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Bidder is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The certification in this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Bidder knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the City may terminate the contract resulting from this solicitation for default.

3.1. Litigation in relation to the services provided to the City or other government entities in the past five (5) years*

Respondent must certify either Yes or No:

A. (Yes) Respondent certifies current/past litigation as follows:

1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in

Respondent, in the past five (5) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors do not have any past or current litigation described above.

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1.1. Respondent shall provide detailed information regarding litigation (court and case number), liens, or claims involving Respondent, or any company that holds a controlling interest in Respondent, against the City in the past five (5) years.*

*Response required

3.2. Contract Performance*

Address whether at any time during the past five years respondent has had a contract terminated for convenience, non-performance, or any other reason, or has been a party in a legal action involving a customer. Describe the situation(s) including name and address of contracting party and circumstances.

*Response required

3.3. Bidder certifies, to the best of its knowledge and belief, that Bidder and/or any of its

Principals*

☐ ARE presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency.

☐ ARE NOT presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency.

*Response required

3.4. Bidder certifies, to the best of its knowledge and belief, that Bidder and/or any of its

Principals*

☐ HAVE, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

☐ HAVE NOT, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

3.5. Bidder certifies, to the best of its knowledge and belief, that Bidder and/or any of its

Principals*

☐ ARE presently indicted for, or otherwise criminally or civilly charged by a government entity with, commission of, any of the offenses enumerated in this "CERTIFICATION REGARDING

DEBARMENT, SUPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY

MATTERS" provision.

☐ ARE NOT presently indicted for, or otherwise criminally or civilly charged by a government entity with, commission of, any of the offenses enumerated in this "CERTIFICATION REGARDING

DEBARMENT, SUPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY

MATTERS" provision.

*Response required

3.6. Bidder certifies, to the best of its knowledge and belief, that Bidder*

☐ HAS, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal agency.

☐ HAS NOT, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal agency.

*Response required

3.7. Length of time the firm has been in business*

*Response required

3.8. Financial Status*

Bidder shall indicate whether its principals, directors, or majority shareholder(s), or any company Bidder has held a controlling interest in, or which has held a controller interest in Bidder, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy. Select "YES" to attach information or select "NO" if no prior or pending action.

☐ Yes

☐ No

*Response required

When equals "Yes"

3.8.1. Upload documents here*

*Response required

3.9. Name/Ownership Changes*

Respondent certifies past company name changes and/or ownership changes, for Respondent’s firm as follows:

☐ Yes

☐ No

When equals "Yes"

3.9.1. If Yes, please describe:*

*Response required

3.10. Non-Collusion Declaration*

I represent the party (“Respondent”) making the foregoing bid (“Bid”) and declare as follows:

• The Bid is not made in the interest of or on the behalf of any undisclosed person, partnership, company, association, organization, or corporation;

• The Bid is genuine and not collusive or a sham;

• The Respondent has not directly or indirectly induced or solicited any other respondent to put in a false or sham Bid and has not directly or indirectly colluded, conspired, connived, or agreed with any other respondent or anyone else to put in a sham Bid or withhold from submitting a Bid;

• The Respondent has not in any manner directly or indirectly sought by agreement, communication, or conference with anyone to fix the Bid price of the Respondent or of any other respondent or to fix any overhead profit or cost element of the Bid price, or of that of any other respondent, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; and

• All statements contained in the Bid are true, and further, that Respondent has not directly or indirectly submitted its Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with Respondent in the general business.

☐ Please confirm

*Response required

3.11. Conflict of Interest Statement*

The Political Reform Act (Government Code sections 81000 - 91014) and Government Code section 1090 prohibit any City public official or officer from involvement in a governmental decision or contract in which he or she has a financial interest.

It is the responsibility of the contractor, contractor’s employees, and subcontractors who perform work under contract with the City to evaluate any potential conflict of interests. Be advised that a prohibited conflict of interest may void any award where a conflict exists.

I, the undersigned, hereby certify that I have reviewed and understand the above paragraphs, and in furtherance of the foregoing, I have evaluated and caused my company’s employees and subcontractors to evaluate any potential conflict of interests. Based on this evaluation, I hereby further certify that no such conflict of interests exists.

☐ Please confirm

3.12. Provide the name, title, and email address of the individual in your company who is

AUTHORIZED TO SIGN CONTRACTS on behalf of the company.*

Provide the name and email address of the person in your company who has signing authority. This individual may receive a contract for signature through DocuSign if your company is selected for award.

Name:

Title:

Email address:

*Response required

3.13. Provide the name, title, address, phone number, and email address of the individual in your company who would serve as the contract's PRIMARY CONTACT (if awarded)**

Provide the name, title, address, phone number, and email of the person in your company who would serve as the Contract's point of contact, if a contract is awarded.

(e.g., Account Manager, Contract Administrator, Sales Account Manager

*Name, Title *Address *Phone Number *Email address

Maximum response length: 300 characters

*Response required

3.14. In the event of an emergency or declared disaster, the following information is required:*

• Name of Contact individual during non-business hours:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4. POST AWARD REQUIREMENT: LABOR AND MATERIALS, AND

PERFORMANCE BOND

4.1. Bidder agrees to submit Labor and Materials, AND Performance Bond each equal to

100% of the awarded annual contract value*

BIDDER AGREES TO SUBMIT A LABOR AND MATERIALS BOND AND A PERFORMANCE

BOND, EACH IN AN AMOUNT EQUAL TO 100% OF THE AWARDED ANNUAL

NOT-TO-EXCEED CONTRACT VALUE, WITHIN 10 CALENDAR DAYS OF RECEIPT OF THE

MASTER AGREEMENT CONTRACT AWARD.

☐ Please confirm

*Response required

4.2. SAMPLE BONDS: LABOR AND MATERIALS, AND PERFORMANCE

Sample forms attached. Note: City may consider the removal of the performance bond requirement after the successful completion of the second renewal year.

• Labor_and_Materials_Bond_an...

1.3. PRICING

EAST SERVICE AREA: MONTHLY LANDSCAPE MAINTENANCE SERVICES

Monthly Landscape Maintenance Services: Fully loaded pricing includes, without limitation, all equipment, materials, labor, disposal, fees, and applicable sales tax necessary to perform the services in accordance with the bid specifications.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Anaheim Hills Elementary 6450 E.

Serrano Ave.

12 Monthly

2 Canyon Rim 7305 E. Canyon Rim Rd. 12 Monthly

3 Eucalyptus 100 N. Quintana Dr. 12 Monthly

4 Imperial 450 S. Imperial Hwy. 12 Monthly

5 Logan Wells Skate Park 8165 E. Santa

Ana Canyon Rd.

12 Monthly

6 Oak 6400 E. Nohl Ranch Rd. 12 Monthly

7 Olive Hills Tennis Courts 700 S. Nohl

Canyon Rd.

12 Monthly

8 Olive Hills Dog Park 700 S. Nohl

Canyon Rd.

12 Monthly

9 Pelanconi Parking Lot 222 S. Avenida

Margarita 12 Monthly

10 Peralta Canyon 115 N. Pinney Dr. 12 Monthly

11 Pinney Recreation Center 111 N.

Pinney Dr.

12 Monthly

12 Riverdale 4545 E. Riverdale Ave. 12 Monthly https://government-project.s3.us-west-2.amazonaws.com/303263/c4b4f1a3-7ee4-435a-a724-6c25a191890e_Labor_and_Materials_Bond_and_Performance_Bond_SAMPLES.docx

Line Item Description Quantity Unit of

Measure Unit Cost Total

13 Ronald Reagan 945 S. Weir Canyon

Rd.

12 Monthly

14 Roosevelt 8160 E. Bauer Rd. 12 Monthly

15 Sycamore 8268 E. Monte Vista Rd. 12 Monthly

16 Wetlands 8500 E. La Palma Ave. 12 Monthly

17 Yorba (City)7600 E. La Palma Ave. 12 Monthly

TOTAL

FIXED MARKUP FOR ADDITIONAL AS NEEDED MATERIAL, EQUIPMENT,

SUBCONTRACTORS

For Materials, Rental Equipment, and Subcontractor required beyond the Scope of Work as requested by the City Representative only: Awarded vendor shall bill at cost plus their fixed percentage markup as accepted by the City. The City has the right to request Contractor's proof of purchase/rental /verifiable receipts.

Line Item Description Unit of Measure Percentage

18 Fixed percentage markup for MATERIALS beyond the

Scope of Work (as requested by the City Representative only): Awarded vendor shall bill at cost plus their fixed percentage markup as accepted by the City. In no case shall the markup exceed 15%.

Markup

19 Fixed percentage markup for RENTAL EQUIPMENT beyond the Scope of Work (as requested by the City

Representative only): Awarded vendor shall bill at cost plus their fixed percentage markup as accepted by the

City. In no case shall the markup exceed 15%.

Markup

20 Fixed percentage markup for additional

SUBCONTRACTORS required for services beyond the

Scope of Work (as requested by the City Representative only): Awarded vendor shall bill at cost plus their fixed percentage markup as accepted by the City. In no case shall the markup exceed 15%.

Markup

AS-NEEDED SERVICES: NATURE PARK MAINTENANCE

THESE LINE ITEMS ARE USED TO ESTABLISH PRICING FOR AS-NEEDED NATURE PARK

MAINTENANCE SERVICES AND MAY ONLY BE UTILIZED AT THE REQUEST OF THE CITY

REPRESENTATIVE. THE CITY MAKES NO GUARANTEE OF USAGE OF ANY KIND.

Line Item Description Quantity Unit of

Measure Unit Cost Total

21 Canyon Hills, 5990 E. Marsha Cir.

*****NATURE PARK

MAINTENANCE AT THE ABOVE

LISTED LOCATION **** (MUST

BE FULLY LOADED AND

INCLUSIVE OF PREVAILING

WAGE LABOR, EQUIPMENT,

MATERIALS, TRIP CHARGES,

DUMPING FEES , ETC. PRICING

SHALL COVER ONE FULL MONTH

OF SERVICES AS SCHEDULED BY

THE CITY REPRESENTATIVE AND

PERFORMED IN ACCORDANCE

WITH THE BID SPECIFICATIONS.

THE CITY MAKES NO

GUARANTEE OF USAGE OF ANY

KIND. "LOT"= The full, all-inclusive price for one service request (one full month of work as defined in the scope of work)

4 LOT

22 Deer Canyon 7502 E. Hollow Oak Rd.

*****NATURE PARK

MAINTENANCE AT THE ABOVE

LISTED LOCATION **** (MUST

BE FULLY LOADED AND

INCLUSIVE OF PREVAILING

WAGE LABOR, EQUIPMENT,

MATERIALS, TRIP CHARGES,

DUMPING FEES , ETC. PRICING

SHALL COVER ONE FULL MONTH

OF SERVICES AS SCHEDULED BY

THE CITY REPRESENTATIVE AND

PERFORMED IN ACCORDANCE

WITH THE BID SPECIFICATIONS.

THE CITY MAKES NO

GUARANTEE OF USAGE OF ANY

KIND. "LOT"= The full, all-inclusive price for one service request (one full month of work as defined in the scope of work)

4 LOT

Line Item Description Quantity Unit of

Measure Unit Cost Total

23 Fairmont 6691 E. Canyon Rim Rd.

*****NATURE PARK

MAINTENANCE AT THE ABOVE

LISTED LOCATION **** (MUST

BE FULLY LOADED AND

INCLUSIVE OF PREVAILING

WAGE LABOR, EQUIPMENT,

MATERIALS, TRIP CHARGES,

DUMPING FEES, ETC. PRICING

SHALL COVER ONE FULL MONTH

OF SERVICES AS SCHEDULED BY

THE CITY REPRESENTATIVE AND

PERFORMED IN ACCORDANCE

WITH THE BID SPECIFICATIONS.

THE CITY MAKES NO

GUARANTEE OF USAGE OF ANY

KIND. "LOT"= The full, all-inclusive price for one service request (one full month of work as defined in the scope of work)

4 LOT

24 Oak Canyon Nature Center 6700

Walnut Canyon Rd. *****NATURE

PARK MAINTENANCE AT THE

ABOVE LISTED LOCATION ****

(MUST BE FULLY LOADED AND

INCLUSIVE OF PREVAILING

WAGE LABOR, EQUIPMENT,

MATERIALS, TRIP CHARGES,

DUMPING FEES, ETC. PRICING

SHALL COVER ONE FULL MONTH

OF SERVICES AS SCHEDULED BY

THE CITY REPRESENTATIVE AND

PERFORMED IN ACCORDANCE

WITH THE BID SPECIFICATIONS.

THE CITY MAKES NO

GUARANTEE OF USAGE…