Landing Zone Statement of Work (SOW).pdf

CUI

STATEMENT OF WORK (SOW)

FOR

INSTALLATION OF CLOSED-CIRCUIT TELEVISION (CCTV) SECUIRTY SYSTEM

SHEPPARD AIR FORCE BASE, TEXAS

24 AUGUST 2026

The Landing Zone Building

1. Overview

The purpose of this project is to provide and install a comprehensive Closed-Circuit Television (CCTV) Security System for The Landing Zone (Building 450). The system shall provide real-time monitoring, video recording, storage, analytics, and security coverage for designated areas within the facility.

2. SUMMARY

The Contractor shall perform all work and furnish all labor, supervision, tools, materials, equipment, transportation, permits, licenses, and incidentals necessary to accomplish the project described herein. The work consists of the complete installation, configuration, testing, commissioning, training, and maintenance of a CCTV security system in Building 450.

The Contractor shall provide a fully operational CCTV system that includes infrastructure, cameras, monitoring equipment, data storage, software licensing, programming, training, and maintenance support as specified in this Statement of Work.

3. SCOPE OF WORK

The project consists of the following five components:

1. Infrastructure: Cable routing, containment, rack installation, and network connection.

2. Cameras: Installation and positioning of ten (10) high-definition IP cameras.

3. Monitoring System: Setup of a local monitoring station and integration of administration software.

4. Data Storage: Configuration of a Network Video Recorder (NVR) with local power backup.

5. Programming and Maintenance: Programming of recording schedules, system training, and transition to warranty/maintenance phases.

The infrastructure portion of the project shall be completed prior to installation of cameras, monitoring equipment, and system commissioning.

Training shall be provided for all monitoring equipment and software, including extension of camera visualizations to designated management offices.

4. CCTV SYSTEM REQUIREMENTS

4.1 Infrastructure

The Contractor shall provide and install all infrastructure necessary to support the CCTV system, including but not limited to:

• Network switches

• SFP modules/transceivers

• Patch cords

• Cabling and connectors

• Mounting hardware

• Power supplies and associated equipment

• Network integration components

All cameras shall be connected to the Building 450 network infrastructure unless otherwise approved by the Government.

4.2 Cameras

The Contractor shall furnish and install a minimum of ten(10) cameras as required to provide complete coverage of designated areas.

Camera requirements shall include:

• Day and night infrared (IR) recording capability.

• High-definition video quality up to 12 MP.

• Wide Dynamic Range (WDR) and color imaging capabilities.

• Real-time video transmission over IP network.

• Anti-vandal and tamper-resistant housing.

• Continuous monitoring and recording capability

• Coverage of all designated areas, including:

o Auditorium o Kitchen / Dining area o Conference / Game Rooms

See Attachment 1 – Landing Zone Camera Project Photos and Layout for reference.

4.3 Monitoring System

The Contractor shall provide a complete monitoring solution including:

• Monitoring Workstation and Display

• Video Management Software (VMS)

• Software licenses for video analytics and administrative control.

• Live and recorded video viewing functionality with customizable layout.

• Real-time viewing and playback functionality.

• Extension of camera viewing capability to designated management offices.

The monitoring station shall include:

• Minimum of one (1) 27-inch monitor

• Extension of camera viewing capability to designated office locations

• Real-time viewing and playback functionality

4.4 Data Storage

The CCTV system shall provide:

• Minimum thirty (30) days of continuous video retention

• Secure storage of recorded video

• Search and playback functionality

• Protection against data loss and corruption

4.5 Programming and Maintenance

The Contractor shall:

• Configure and program all CCTV cameras, switches, and NVR software.

• Configure recording schedules and retention periods to exceed 30 days.

• Configure user permission profiles and administrative security access.

• Perform comprehensive testing and commissioning of the entire integrated system.

• Provide operator training and system-level documentation to Sheppard AFB personnel.

5. TRAINING REQUIREMENTS

The Contractor shall provide comprehensive training for designated personnel covering:

• General system operation and user interface walkthroughs.

• Active monitoring procedures and layout configurations.

• Active monitoring procedures and layout configurations.

• Administrative functions, including managing permissions and software updates.

• Basic system troubleshooting procedures.

• VMS Software utilization

All training shall be completed and signed off prior to final system acceptance.

6. WARRANTY AND MAINTENANCE

The Contractor shall provide a minimum one (1) year warranty covering defects in workmanship, materials, equipment, and installation.

The Contractor shall be responsible for correcting any defects discovered during the warranty period at no additional cost to the Government.

The Contractor shall provide Preventative Maintenance Contract Options:

• A separate, optional, and renewable annual service agreement is available starting in Year 1. This service package covers annual preventive maintenance, software VMS updates, software license renewals, lifecycle planning, system support, and equipment replacement recommendations:

7. SOFTWARE AND LIFE-CYCLE SUPPORT

The Contractor shall provide:

• All required software and operating environments pre-installed.

• Ten (10) fully paid software licenses.

• Software updates during the warranty period

• Life-cycle replacement recommendations to maintain system longevity.

8. CLEANUP

The Contractor shall maintain a clean, organized, and safe work environment at all times. Upon completion of each daily work period and at final project completion, the Contractor shall:

• Remove all installation debris, cable clippings, and packaging materials from the premises.

• Clean all work areas including ceilings, racks, and wall surfaces.

• Dispose of materials in accordance with applicable Sheppard AFB environmental regulations.

• Restore affected work areas to original condition

9. ENVIRONMENTAL REQUIREMENTS

Year Maintenance Contract Phase Coverage Details Annual Charge

Year 1 Option Year 1 Preventive maintenance and labor

Year 2 Option Year 2 Preventive maintenance and labor

Year 3 Option Year 3 Preventive maintenance and labor

Year 4 Option Year 4 Preventive maintenance and labor

The Contractor shall comply with all applicable environmental laws, regulations, and installation-specific environmental requirements.

• Asbestos: No asbestos remediation is required or factored into this

SOW.

• Cabling: All cabling will be routed using best installation practices above the drop ceiling.

• Conduit: Some exposed conduit and raceway is acceptable where in-wall routing is structurally unfeasible.

• The Contractor shall comply with all applicable environmental laws, regulations, and installation-specific environmental requirements.

10. ANTITERRORISM AND SECURITY REQUIREMENTS

The Contractor shall comply with all applicable installation security requirements, force protection measures, and antiterrorism regulations while performing work on site.

11. SAFETY REQUIREMENTS

The Contractor shall take all necessary precautions for the safety and protection of personnel, property, and equipment.

The Contractor shall comply with all applicable:

• Federal regulations

• State regulations

• Local regulations

• Occupational safety requirements

• Installation safety requirements

• Applicable codes and standards

12. PERIOD OF PERFORMANCE

Work shall be performed during normal business hours:

Monday through Friday 0800 to 1700 hours

Work shall not be performed on federal holidays or installation-designated Family Days unless explicitly authorized and approved in writing by the Government.

ACCEPTANCE

Final acceptance shall occur after:

• Complete installation of all physical equipment and infrastructure cabling.

• Successful testing, commissioning, and validation of the camera network.

• Verification of required camera coverage (eliminating blind spots in the

Auditorium, Kitchen, and Conference Rooms).

• Verification of the 30-day continuous recording and storage requirements on the

NVR.

• Completion of system training for Sheppard AFB operators.

• Submission of all documentation, manufacturer warranties, software license keys, and IP schematics.

The system must be fully operational and meet all requirements identified in this Statement of Work prior to Government acceptance.

Attachment 1 – Landing Zone Camera Project Photos and Layout Attachment 2 – Provisions and Clauses